Coordinator, Medical Administration Group New WA - Seattle
Sono Bello, Seattle, Washington, us, 98127
Coordinator, Medical Administration Group
WA - Seattle
Sono Bello is America's top cosmetic surgery specialist, with 185+ board-certified surgeons who have performed over 300,000 laser liposuction and body contouring procedures. A career at Sono Bello means being part of a dynamic and high-energy work environment where every team member can make a difference. We love what we do, and it shows! We believe everyone deserves to have their best body today and pursue their best life now.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Project management support tracks key project progression via Smart Sheet and/or Excel
Communicates cross-departmentally to give status updates and ensures deliverable dates are met
Partners with the Analytics department to aggregate and produce KPI reporting
Develops PowerPoint presentations and training materials as needed by MLT and MAG
Supports change management cross-departmentally
Compiles and prepares both standard and non-standard reports and other information
Supports written communications to the internal team and external groups
Partners with Medical Directors on facilitating and supporting administrative duties as assigned by division
Partners with licensing, compliance, and capacity departments to support MLT initiatives
Maintains confidentiality as it relates to administrative and organizational initiatives
Creates meeting notes, archives, and disseminates based upon company practices
Understands key business objectives, strategic initiatives, practices, and revenue goals to support achievement
Leads and supports communication and outreach between the Practice and its surgeons
Partners with the Talent Acquisition team in the handoff of new hires to manage and facilitate a thoughtful onboarding experience
Partners with credentialing to ensure all surgeons meet the requirements of their job upon hire
Supports the MAG and surgeons in all post-onboarding activities, including managing chart audits, scheduling post-onboarding communication, and any other administrative duties associated with the surgeon on-boarding process
Partners with the financial department to manage receipts and reimbursements for surgeons
Works in partnership with the capacity and surgeon administration teams to support traveling surgeons
EDUCATION/EXPERIENCE
Bachelor’s degree in business administration, or healthcare-related specialty required
Prior clinical experience preferred
Two years of experience in a similar role
Previous experience supporting remote teams
Proficient in Word and PowerPoint
Intermediate knowledge of Excel and Smartsheet (advanced formulas, pivot tables)
Strong interpersonal and project management skills. Ability to make decisions in a rapidly growing professional, service-orientated environment.
ADDITIONAL SKILLS AND RESPONSIBILITIES FOR JOB PERFORMANCE
Intellectual acuity and discretion with sensitive information.
Must be highly proficient in basic computer skills and the utilization of MS Office Suite.
Ability to consistently implement and manage project, policy, and initiative execution across a multi-unit network.
Excellent interpersonal and motivational skills; able to adjust approach to effectively work with diverse communication styles and preferences across extended teams.
Must be highly organized and detail-oriented with the ability to prioritize competing tasks, while also being flexible to change priorities if a situation requires.
Team players with the ability to collaborate or leverage resources across internal functional teams.
Ability to solve problems and work collaboratively toward solutions in a fast-paced, high-pressure environment.
COMPENSATION At Sono Bello, we believe that our team members are the keys to our success. The compensation range for this role is $54,000 - $67,500, depending on experience.
Pay may vary by location, and actual compensation depends on factors like qualifications, experience, skills, and business needs. Sono Bello may adjust this range in the future. Full-time employees may also receive benefits such as incentives, equity, health coverage, 401(k) matching, paid time off, and parental leave.
BENEFITS PACKAGE Medical, Dental, Vision, Life Insurance, 401K, EAP, PTO, and Paid Holidays.
Equal Employment Opportunity Statement As set forth in Sono Bello’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.
Voluntary Self-Identification For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.
Voluntary Self-Identification of Disability Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026
Why are you being asked to complete this form? We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress toward this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.
Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.
How do you know if you have a disability? A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:
Alcohol or other substance use disorder (not currently using drugs illegally)
Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
Blind or low vision
Cancer (past or present)
Cardiovascular or heart disease
Celiac disease
Cerebral palsy
Deaf or serious difficulty hearing
Diabetes
Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
Epilepsy or other seizure disorder
Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
Intellectual or developmental disability
Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
Missing limbs or partially missing limbs
Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
Partial or complete paralysis (any cause)
Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
Short stature (dwarfism)
Traumatic brain injury
#J-18808-Ljbffr
Sono Bello is America's top cosmetic surgery specialist, with 185+ board-certified surgeons who have performed over 300,000 laser liposuction and body contouring procedures. A career at Sono Bello means being part of a dynamic and high-energy work environment where every team member can make a difference. We love what we do, and it shows! We believe everyone deserves to have their best body today and pursue their best life now.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Project management support tracks key project progression via Smart Sheet and/or Excel
Communicates cross-departmentally to give status updates and ensures deliverable dates are met
Partners with the Analytics department to aggregate and produce KPI reporting
Develops PowerPoint presentations and training materials as needed by MLT and MAG
Supports change management cross-departmentally
Compiles and prepares both standard and non-standard reports and other information
Supports written communications to the internal team and external groups
Partners with Medical Directors on facilitating and supporting administrative duties as assigned by division
Partners with licensing, compliance, and capacity departments to support MLT initiatives
Maintains confidentiality as it relates to administrative and organizational initiatives
Creates meeting notes, archives, and disseminates based upon company practices
Understands key business objectives, strategic initiatives, practices, and revenue goals to support achievement
Leads and supports communication and outreach between the Practice and its surgeons
Partners with the Talent Acquisition team in the handoff of new hires to manage and facilitate a thoughtful onboarding experience
Partners with credentialing to ensure all surgeons meet the requirements of their job upon hire
Supports the MAG and surgeons in all post-onboarding activities, including managing chart audits, scheduling post-onboarding communication, and any other administrative duties associated with the surgeon on-boarding process
Partners with the financial department to manage receipts and reimbursements for surgeons
Works in partnership with the capacity and surgeon administration teams to support traveling surgeons
EDUCATION/EXPERIENCE
Bachelor’s degree in business administration, or healthcare-related specialty required
Prior clinical experience preferred
Two years of experience in a similar role
Previous experience supporting remote teams
Proficient in Word and PowerPoint
Intermediate knowledge of Excel and Smartsheet (advanced formulas, pivot tables)
Strong interpersonal and project management skills. Ability to make decisions in a rapidly growing professional, service-orientated environment.
ADDITIONAL SKILLS AND RESPONSIBILITIES FOR JOB PERFORMANCE
Intellectual acuity and discretion with sensitive information.
Must be highly proficient in basic computer skills and the utilization of MS Office Suite.
Ability to consistently implement and manage project, policy, and initiative execution across a multi-unit network.
Excellent interpersonal and motivational skills; able to adjust approach to effectively work with diverse communication styles and preferences across extended teams.
Must be highly organized and detail-oriented with the ability to prioritize competing tasks, while also being flexible to change priorities if a situation requires.
Team players with the ability to collaborate or leverage resources across internal functional teams.
Ability to solve problems and work collaboratively toward solutions in a fast-paced, high-pressure environment.
COMPENSATION At Sono Bello, we believe that our team members are the keys to our success. The compensation range for this role is $54,000 - $67,500, depending on experience.
Pay may vary by location, and actual compensation depends on factors like qualifications, experience, skills, and business needs. Sono Bello may adjust this range in the future. Full-time employees may also receive benefits such as incentives, equity, health coverage, 401(k) matching, paid time off, and parental leave.
BENEFITS PACKAGE Medical, Dental, Vision, Life Insurance, 401K, EAP, PTO, and Paid Holidays.
Equal Employment Opportunity Statement As set forth in Sono Bello’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.
Voluntary Self-Identification For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.
Voluntary Self-Identification of Disability Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026
Why are you being asked to complete this form? We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress toward this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.
Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.
How do you know if you have a disability? A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:
Alcohol or other substance use disorder (not currently using drugs illegally)
Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
Blind or low vision
Cancer (past or present)
Cardiovascular or heart disease
Celiac disease
Cerebral palsy
Deaf or serious difficulty hearing
Diabetes
Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
Epilepsy or other seizure disorder
Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
Intellectual or developmental disability
Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
Missing limbs or partially missing limbs
Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
Partial or complete paralysis (any cause)
Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
Short stature (dwarfism)
Traumatic brain injury
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