Executive Assistant/ Team & Events Coordinator- Lifestyle Brand
Boston Hire, Boston, Massachusetts, us, 02298
Our client, a growing Boston based lifestyle brand is seeking a dynamic Executive Assistant/ Brand Coordinator to join their team! The ideal candidate for this role is resourceful, collaborative, and enjoys taking on project based work. If you're an enthusiastic self starter who's looking for an opportunity to take initiative and make an impact, all while being a part of a fun company culture, this job is for you!
Responsibilities
Provide direct administrative support to the leadership team
Plan and execute high touch events, including board meeting dinners, board and leadership offsites and large-scale celebratory events
Coordinate meetings and track company initiatives across the organization
Own and drive cadence of team gatherings from weekly lunch, monthly birthdays to annual team events such as our summer outing Negotiate contracts with supplies and equipment vendors
Contact and relationship management (including timely updating of information)
Prepare product gifting, PR package creation and delivery, and document preparation (tracking, printing and binding) for executive team travel
Office supply ordering and inventory management, including organization of storage facilities, stocking of kitchen and office supplies
Manage best practices for event budget, ROS (run of show) and data (guest attrition, budget variances, consumption etc.)
Qualifications
Bachelor’s Degree required
Minimum 2+ years of related work experience; experience in a professional office, creative agency, or hospitality (front of house and back of house)
Positive attitude and strong work ethic
Demonstrated strength in organizational skills
Experience in multi-tasking and scheduling
Self-awareness and a desire to learn and develop
Excellent writing and speaking ability, including grammar and spelling
A design sensibility to adhere to brand guidelines
Strong ability to synthesize multiple information sources, and articulate recommendations
Outlook, Sharepoint, Excel, and PowerPoint all a major plus
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Responsibilities
Provide direct administrative support to the leadership team
Plan and execute high touch events, including board meeting dinners, board and leadership offsites and large-scale celebratory events
Coordinate meetings and track company initiatives across the organization
Own and drive cadence of team gatherings from weekly lunch, monthly birthdays to annual team events such as our summer outing Negotiate contracts with supplies and equipment vendors
Contact and relationship management (including timely updating of information)
Prepare product gifting, PR package creation and delivery, and document preparation (tracking, printing and binding) for executive team travel
Office supply ordering and inventory management, including organization of storage facilities, stocking of kitchen and office supplies
Manage best practices for event budget, ROS (run of show) and data (guest attrition, budget variances, consumption etc.)
Qualifications
Bachelor’s Degree required
Minimum 2+ years of related work experience; experience in a professional office, creative agency, or hospitality (front of house and back of house)
Positive attitude and strong work ethic
Demonstrated strength in organizational skills
Experience in multi-tasking and scheduling
Self-awareness and a desire to learn and develop
Excellent writing and speaking ability, including grammar and spelling
A design sensibility to adhere to brand guidelines
Strong ability to synthesize multiple information sources, and articulate recommendations
Outlook, Sharepoint, Excel, and PowerPoint all a major plus
#J-18808-Ljbffr