Position Summary
The Data Entry Clerk works under the close supervision of the Document Control Specialist / Manager, enters data including lists of items, numbers, or other data into the system, and performs other clerical and administrative duties.
Essential Job Duties Enter drawings into Sales Orders BOM using the system including Bill of Materials, the release date, and special instructions, revisions, revisions and updates to blueprints and add to job orders Enter Engineering Change Order (ECO) and non-ECO release date and documentation noting which drawings are affected. Update log for ECO's, Scan in ECO, Distribute to designated personnel Enter long lead part numbers in the Sales Order BOM and reference all quotes to corresponding parts - Job BOM picklist. Prepare pick list and submit for signed approval. Prepare and release. Notify departments to open the jobs and purchase the parts and follow-up as necessary Prepare approved releases - copying and stamping. Distribute to designated departments Process approved corrections for all discrepancies in M2M Scanning as needed in between daily duties (part number forms-back log and current), blueprint books (older books and new ones once they are returned), manila folder (file cabinets and as new sales orders ship) Daily phone coverage as needed Other Job Duties
Back-up Document Control Specialist when needed Back-up on overload of drawing entries Perform other related duties as assigned Order office supplies for department Qualifications
High school diploma or equivalent Ability to type 40 words per minute and use 10-key calculator Familiar with standard office equipment and procedures Proficient using a computer, Word, Excel and Outlook Prior M2M experience a plus Ability to adhere to ethical principles that reflect the highest standards of organizational and individual behavior Possess effective organizational and time management skills, be detail oriented, manage competing priorities for multiple tasks and consistently meet all deadlines Bi-lingual a plus Personal Qualities
Perform work independently and as part of a team Must be organized, reliable, punctual, adaptable and flexible Demonstrate a positive professional demeanor and dress Adhere to all company policies
Physical Demands and Work Environment
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Data Entry Clerk works under the close supervision of the Document Control Specialist / Manager, enters data including lists of items, numbers, or other data into the system, and performs other clerical and administrative duties.
Essential Job Duties Enter drawings into Sales Orders BOM using the system including Bill of Materials, the release date, and special instructions, revisions, revisions and updates to blueprints and add to job orders Enter Engineering Change Order (ECO) and non-ECO release date and documentation noting which drawings are affected. Update log for ECO's, Scan in ECO, Distribute to designated personnel Enter long lead part numbers in the Sales Order BOM and reference all quotes to corresponding parts - Job BOM picklist. Prepare pick list and submit for signed approval. Prepare and release. Notify departments to open the jobs and purchase the parts and follow-up as necessary Prepare approved releases - copying and stamping. Distribute to designated departments Process approved corrections for all discrepancies in M2M Scanning as needed in between daily duties (part number forms-back log and current), blueprint books (older books and new ones once they are returned), manila folder (file cabinets and as new sales orders ship) Daily phone coverage as needed Other Job Duties
Back-up Document Control Specialist when needed Back-up on overload of drawing entries Perform other related duties as assigned Order office supplies for department Qualifications
High school diploma or equivalent Ability to type 40 words per minute and use 10-key calculator Familiar with standard office equipment and procedures Proficient using a computer, Word, Excel and Outlook Prior M2M experience a plus Ability to adhere to ethical principles that reflect the highest standards of organizational and individual behavior Possess effective organizational and time management skills, be detail oriented, manage competing priorities for multiple tasks and consistently meet all deadlines Bi-lingual a plus Personal Qualities
Perform work independently and as part of a team Must be organized, reliable, punctual, adaptable and flexible Demonstrate a positive professional demeanor and dress Adhere to all company policies
Physical Demands and Work Environment
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.