Customer Service Representative
Odfjell USA Houston Inc, Houston, Texas, United States, 77246
Job Description
Job Description
ODFJELL JOB DESCRIPTION
COMPANY: OTH/OTC/OUSA
JOB LOCATION: OTH (TERMINAL)/SCB (ADMIN OFFICES)
JOB TITLE: CUSTOMER SERVICE REPRESENTATIVE
DEPARTMENT: COMMERCIAL AND BUSINESS DEVELOPMENT
REPORTS TO: CUSTOMER SERVICE SUPERVISOR
EXEMPT/NON-EXEMPT: SALARIED NON-EXEMPT
MANAGERIAL (Y/N): N #
Direct reports:__________________# Total:_____________
BUDGET AUTHORITY:
Total Budget Amt:_______Authorization Amt:______________
OVERALL RESPONSIBILITIES Provide focal point for customers’ contact with OTH, proactively solve logistic issues and coordinate with internal departments to maximize efficiencies to provide highest value to both the customer and OTH.
ESSENTIAL FUNCTIONS
Develop strong relationships with customers to anticipate logistic needs.
Cross-train two other Customer Service Representatives to be named by Supervisor to ensure timely & accurate customer service when you are out of the office
Coordinate internal resources including physical assets and personnel with Planning and Operations departments to meet customer requirements.
Liaison between Customer, Sales, Finance, Operations, and Planning Departments.
Coordinate activities of communications and monitor inventory for respective accounts.
Responsible for timely and accurate customer invoicing
Ensure timely resolution of issues.
Enter data into TMS and customers’ systems, and close out all customer assigned orders in TMS accurately.
Meetings with customers.
Confirm all direct moves with the customers’ surveyors and maintain all the supporting documentation.
Maintain all the truck, rail, and marine orders by tank number.
Verify that all truck and rail movements are accurately reported on the tank activity reports.
Maintain all end of month reports.
Enter all customer complaints/non-conformances into Intelex
Follow company policies and comply with company regulations. Cooperate and support colleagues.
OTHER FUNCTIONS
Perform other job-related duties as assigned.
MINIMUM QUALIFICATIONS
High School diploma or equivalent.
5-year minimum related work experience.
Above average planning and organizational skills.
Strong communications skills required, verbal and business writing.
Exceptional problem-solving skills.
Attention to details and accuracy.
Professional attitude and dress code.
PHYSICAL/MENTAL REQUIREMENTS
Air-conditioned non-smoking office environment.
Proximity to hazardous petrochemicals.
WORKING CONDITIONS
Ability to manage multiple tasks simultaneously.
Carry mobile telephone, must be able to answer urgent or emergency calls on a 24-hour basis.
Typical work hours are from 8am to 4:30pm Monday through Friday.
Occasional weekend hours as work-loan requires.
Extended work hours during month-end processing.
Occasionally after hours.
TOOLS AND EQUIPMENT UTILIZED
General Office Equipment
IBM Compatible PC
SAP
MS Windows
MS Office Word, Excel, PowerPoint, Outlook
Intelex
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ODFJELL JOB DESCRIPTION
COMPANY: OTH/OTC/OUSA
JOB LOCATION: OTH (TERMINAL)/SCB (ADMIN OFFICES)
JOB TITLE: CUSTOMER SERVICE REPRESENTATIVE
DEPARTMENT: COMMERCIAL AND BUSINESS DEVELOPMENT
REPORTS TO: CUSTOMER SERVICE SUPERVISOR
EXEMPT/NON-EXEMPT: SALARIED NON-EXEMPT
MANAGERIAL (Y/N): N #
Direct reports:__________________# Total:_____________
BUDGET AUTHORITY:
Total Budget Amt:_______Authorization Amt:______________
OVERALL RESPONSIBILITIES Provide focal point for customers’ contact with OTH, proactively solve logistic issues and coordinate with internal departments to maximize efficiencies to provide highest value to both the customer and OTH.
ESSENTIAL FUNCTIONS
Develop strong relationships with customers to anticipate logistic needs.
Cross-train two other Customer Service Representatives to be named by Supervisor to ensure timely & accurate customer service when you are out of the office
Coordinate internal resources including physical assets and personnel with Planning and Operations departments to meet customer requirements.
Liaison between Customer, Sales, Finance, Operations, and Planning Departments.
Coordinate activities of communications and monitor inventory for respective accounts.
Responsible for timely and accurate customer invoicing
Ensure timely resolution of issues.
Enter data into TMS and customers’ systems, and close out all customer assigned orders in TMS accurately.
Meetings with customers.
Confirm all direct moves with the customers’ surveyors and maintain all the supporting documentation.
Maintain all the truck, rail, and marine orders by tank number.
Verify that all truck and rail movements are accurately reported on the tank activity reports.
Maintain all end of month reports.
Enter all customer complaints/non-conformances into Intelex
Follow company policies and comply with company regulations. Cooperate and support colleagues.
OTHER FUNCTIONS
Perform other job-related duties as assigned.
MINIMUM QUALIFICATIONS
High School diploma or equivalent.
5-year minimum related work experience.
Above average planning and organizational skills.
Strong communications skills required, verbal and business writing.
Exceptional problem-solving skills.
Attention to details and accuracy.
Professional attitude and dress code.
PHYSICAL/MENTAL REQUIREMENTS
Air-conditioned non-smoking office environment.
Proximity to hazardous petrochemicals.
WORKING CONDITIONS
Ability to manage multiple tasks simultaneously.
Carry mobile telephone, must be able to answer urgent or emergency calls on a 24-hour basis.
Typical work hours are from 8am to 4:30pm Monday through Friday.
Occasional weekend hours as work-loan requires.
Extended work hours during month-end processing.
Occasionally after hours.
TOOLS AND EQUIPMENT UTILIZED
General Office Equipment
IBM Compatible PC
SAP
MS Windows
MS Office Word, Excel, PowerPoint, Outlook
Intelex
#J-18808-Ljbffr