Administrative Assistant - Marketing Agency / Client Support (Part-Time, On-site
Nexvel, Elkins Park, Pennsylvania, United States, 19027
Nexvel Solutions - Administrative Assistant
Nexvel Solutions is a growing digital marketing agency serving businesses across home services, healthcare, and professional industries. We specialize in SEO, paid advertising, web development, and digital strategy. We're hiring a part-time, in-office Administrative Assistant to work directly with agency leadership (primarily one of the partners) and help keep our client operations organized, responsive, and moving forward. This is not a traditional "admin" role. This is a high-impact support position inside a fast-paced marketing agency where deadlines matter, communication matters, and follow-through matters. If you've worked in a marketing agency or client-services environment before, you'll feel like this is the role for you. This is an in-office position based in Elkins Park, PA. We're collaborative by nature and believe the best work happens when we can connect face-to-face. If you're looking to grow in a supportive environment where your work directly impacts real businesses, we'd love to meet you. Who This Role Is Perfect For
This role is a great fit for someone who: Has worked in a marketing agency or fast-paced client-services role Loves staying organized and managing moving pieces Communicates clearly and professionally over email Enjoys following up and keeping tasks from falling through the cracks Takes pride in delivering polished work and catching details before clients do This Role Is Not For
Someone looking for a slow-paced front desk/admin job Anyone uncomfortable with deadlines, follow-ups, or accountability Candidates who prefer to work independently with minimal communication Key Responsibilities - Administrative Assistant
Scheduling, Communication & Meeting Support
Schedule internal meetings, client meetings, and project calls Draft, edit, and send professional client-facing emails Follow up with clients to collect approvals, assets, and responses Assist leadership with daily administrative tasks and organization Attend internal and client meetings to take notes, document action items, and ensure follow-ups are assigned and completed Send post-meeting recap emails summarizing next steps, responsibilities, and deadlines when needed Task & Project Coordination (Monday.com)
Manage tasks and workflows in Monday.com Ensure deadlines are tracked and deliverables are progressing Communicate with internal team members and contractors to keep projects moving Help organize and document project details and next steps Photoshoot & Vendor Coordination
Coordinate logistics for photoshoots and content production Communicate with photographers/videographers and internal staff Ensure timelines, details, and deliverables are clearly communicated Quality Assurance (QA)
Review deliverables before they go to clients Catch missing details, errors, formatting issues, or inconsistencies Ensure work is professional, accurate, and ready for client delivery Onboarding Support
Assist with onboarding new clients (accounts, tools, documentation) Help ensure new clients are set up for success quickly
Nexvel Solutions is a growing digital marketing agency serving businesses across home services, healthcare, and professional industries. We specialize in SEO, paid advertising, web development, and digital strategy. We're hiring a part-time, in-office Administrative Assistant to work directly with agency leadership (primarily one of the partners) and help keep our client operations organized, responsive, and moving forward. This is not a traditional "admin" role. This is a high-impact support position inside a fast-paced marketing agency where deadlines matter, communication matters, and follow-through matters. If you've worked in a marketing agency or client-services environment before, you'll feel like this is the role for you. This is an in-office position based in Elkins Park, PA. We're collaborative by nature and believe the best work happens when we can connect face-to-face. If you're looking to grow in a supportive environment where your work directly impacts real businesses, we'd love to meet you. Who This Role Is Perfect For
This role is a great fit for someone who: Has worked in a marketing agency or fast-paced client-services role Loves staying organized and managing moving pieces Communicates clearly and professionally over email Enjoys following up and keeping tasks from falling through the cracks Takes pride in delivering polished work and catching details before clients do This Role Is Not For
Someone looking for a slow-paced front desk/admin job Anyone uncomfortable with deadlines, follow-ups, or accountability Candidates who prefer to work independently with minimal communication Key Responsibilities - Administrative Assistant
Scheduling, Communication & Meeting Support
Schedule internal meetings, client meetings, and project calls Draft, edit, and send professional client-facing emails Follow up with clients to collect approvals, assets, and responses Assist leadership with daily administrative tasks and organization Attend internal and client meetings to take notes, document action items, and ensure follow-ups are assigned and completed Send post-meeting recap emails summarizing next steps, responsibilities, and deadlines when needed Task & Project Coordination (Monday.com)
Manage tasks and workflows in Monday.com Ensure deadlines are tracked and deliverables are progressing Communicate with internal team members and contractors to keep projects moving Help organize and document project details and next steps Photoshoot & Vendor Coordination
Coordinate logistics for photoshoots and content production Communicate with photographers/videographers and internal staff Ensure timelines, details, and deliverables are clearly communicated Quality Assurance (QA)
Review deliverables before they go to clients Catch missing details, errors, formatting issues, or inconsistencies Ensure work is professional, accurate, and ready for client delivery Onboarding Support
Assist with onboarding new clients (accounts, tools, documentation) Help ensure new clients are set up for success quickly