Description:
About Us
Join our dynamic Sales & Marketing team where service excellence, thoughtful event execution, and memorable guest experiences are at the heart of everything we do. We are seeking an organized, proactive, and guest-focused
Sales & Events Coordinator
to support our Sales & Events department and help bring hotel events to life.
Position Summary
The
Sales & Events Coordinator
provides administrative, sales, and event planning support to the Sales & Events team. This role plays a critical part in the coordination of group bookings, event details, client communication, and interdepartmental collaboration to ensure seamless execution of meetings, social events, and hotel-wide initiatives.
Key Responsibilities
Sales Support
Respond to sales inquiries, prepare proposals, and assist with contracts.
Coordinate site visits, client tours, and welcome amenities.
Event Coordination
Support Event Managers with Banquet Event Orders (BEOs), event diagrams, guarantees, and billing details.
Communicate event details to Operations, Banquets, Culinary, and Front Office teams.
Serve as an on-site contact for smaller meetings or events when needed.
Ensure accuracy and timely distribution of all event documents.
Administrative & Department Support
Manage calendars, distribute departmental communication, and prepare presentations.
Assist with group room block setup, pickup reports, and reservation lists.
Coordinate ordering of supplies, printing, collateral, and promotional materials.
Maintain and update Hyatt Envision.
View ourVirtual Reality Experience (https://www.youvisit.com/tour/hyatt/141102?pl=w&tourid=tour1) to spend a 'day in the life' of a hospitality professional at a full-service hotel.
Qualifications:
Previous experience in hospitality, catering, conference services, or administrative support (hotel experience preferred)
Strong organizational skills and attention to detail.
Excellent communication and customer service abilities.
Proficiency in Microsoft Office; experience with hotel systems a plus (Delphi/FDC, Opera, CI/TY, etc.).
Ability to multitask and thrive in a fast-paced environment.
Key Competencies
Guest-centric mindset
Professionalism and teamwork
Problem-solving and adaptability
Time management and prioritization
Positive, polished communication style
Primary Location:
US-FL-Coral Gables
Organization:
Hyatt Regency Coral Gables
Pay Basis:
Hourly
Job Level:
Full-time
Job:
Sales
Req ID:
COR000872
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.
About Us
Join our dynamic Sales & Marketing team where service excellence, thoughtful event execution, and memorable guest experiences are at the heart of everything we do. We are seeking an organized, proactive, and guest-focused
Sales & Events Coordinator
to support our Sales & Events department and help bring hotel events to life.
Position Summary
The
Sales & Events Coordinator
provides administrative, sales, and event planning support to the Sales & Events team. This role plays a critical part in the coordination of group bookings, event details, client communication, and interdepartmental collaboration to ensure seamless execution of meetings, social events, and hotel-wide initiatives.
Key Responsibilities
Sales Support
Respond to sales inquiries, prepare proposals, and assist with contracts.
Coordinate site visits, client tours, and welcome amenities.
Event Coordination
Support Event Managers with Banquet Event Orders (BEOs), event diagrams, guarantees, and billing details.
Communicate event details to Operations, Banquets, Culinary, and Front Office teams.
Serve as an on-site contact for smaller meetings or events when needed.
Ensure accuracy and timely distribution of all event documents.
Administrative & Department Support
Manage calendars, distribute departmental communication, and prepare presentations.
Assist with group room block setup, pickup reports, and reservation lists.
Coordinate ordering of supplies, printing, collateral, and promotional materials.
Maintain and update Hyatt Envision.
View ourVirtual Reality Experience (https://www.youvisit.com/tour/hyatt/141102?pl=w&tourid=tour1) to spend a 'day in the life' of a hospitality professional at a full-service hotel.
Qualifications:
Previous experience in hospitality, catering, conference services, or administrative support (hotel experience preferred)
Strong organizational skills and attention to detail.
Excellent communication and customer service abilities.
Proficiency in Microsoft Office; experience with hotel systems a plus (Delphi/FDC, Opera, CI/TY, etc.).
Ability to multitask and thrive in a fast-paced environment.
Key Competencies
Guest-centric mindset
Professionalism and teamwork
Problem-solving and adaptability
Time management and prioritization
Positive, polished communication style
Primary Location:
US-FL-Coral Gables
Organization:
Hyatt Regency Coral Gables
Pay Basis:
Hourly
Job Level:
Full-time
Job:
Sales
Req ID:
COR000872
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.