Office and Marketing Coordinator
Your Partner In HR, Strongsville, Ohio, United States, 44136
We are looking for a proactive
Office and Marketing Coordinator
to support the President and contribute to our marketing, business development efforts, client training needs and event planning (internal/external). This is a dual role, combining both executive support with hands-on marketing assistance. You will work closely with our President, playing a key role in keeping the business running smoothly while helping promote our services and maintain a professional, consistent brand image.
The ideal candidate is highly organized, detail-oriented, and comfortable juggling priorities while also contributing creatively to our brand presence and client communications.
Primary Responsibilities Executive & Administrative Support
Provide high-level administrative support to the President and Organization
Manage calendars, schedule meetings, and coordinate appointments
Prepare documents, presentations, reports, and correspondence
Act as a point of contact between the President and clients, partners, and vendors
Assist with invoicing, expense tracking, and general office administration
Maintain organized digital filing systems and client records on SharePoint
Plans, manages and attends various projects including but not limited to team meetings and client events (both virtual and in-person).
Preparing internal meeting agendas and post-meeting notes/recaps/action items.
Arranges travel and accommodation for President
Potential Future Project: Support software/project management, including business development tracking, time-tracking and the ability to optimize systems.
Marketing & Communications Support (Most marketing responsibilities follow predictable monthly rhythms.)
Planning and executing marketing activities and campaigns, including monthly client newsletter, sell sheets, event promotions, etc. using Canva and Constant Contact.
Create and schedule content for social media platforms
Fine tune and update client training materials, including PowerPoint and printed/digital learning support materials.
Update and maintain website content
Track basic marketing metrics and engagement
Support brand consistency across all materials
Assist with event coordination (internal and external)
Skills and Qualifications
Proficient or Advanced working knowledge of Microsoft Office 365 Suite.
Proficient or Advanced working knowledge of marketing software required, Canva and Constant Contact is preferred.
Proficient or Advanced working knowledge of Social Media Platforms, primarily LinkedIn, Facebook, and Instagram
Proficient or Advanced working knowledge of scheduling virtual meetings
Excellent time management skills with a proven ability to meet deadlines.
Ability to function well in a high-paced and changing environment.
Ability to act with integrity, professionalism, and confidentiality.
Education and Experience
Proven experience (minimum of 4 years) in a support role, Executive Assistant, Administrative Assistant, Marketing Assistant or similar.
Experience working in a hybrid or remote role.
High school diploma required; Bachelor’s Degree in Business Administration, Communications or Marketing, preferred
Minimum four years PowerPoint, Word and Excel required.
What We Offer A unique opportunity to work closely with senior leadership in a supportive, collaborative small-team environment, gaining exposure to executive operations and marketing strategy, with flexible working arrangements and room to grow into a full-time position as the business expands. Casual professional dress code, flexible schedule, (6) paid holidays and Simple IRA with 3% employer match.
Your Partner in HR is an equal opportunity employer; if you require accommodation to complete your application, throughout the interview process, or to complete required job duties, please let us know at the time of application and we will reach out.
#J-18808-Ljbffr
Office and Marketing Coordinator
to support the President and contribute to our marketing, business development efforts, client training needs and event planning (internal/external). This is a dual role, combining both executive support with hands-on marketing assistance. You will work closely with our President, playing a key role in keeping the business running smoothly while helping promote our services and maintain a professional, consistent brand image.
The ideal candidate is highly organized, detail-oriented, and comfortable juggling priorities while also contributing creatively to our brand presence and client communications.
Primary Responsibilities Executive & Administrative Support
Provide high-level administrative support to the President and Organization
Manage calendars, schedule meetings, and coordinate appointments
Prepare documents, presentations, reports, and correspondence
Act as a point of contact between the President and clients, partners, and vendors
Assist with invoicing, expense tracking, and general office administration
Maintain organized digital filing systems and client records on SharePoint
Plans, manages and attends various projects including but not limited to team meetings and client events (both virtual and in-person).
Preparing internal meeting agendas and post-meeting notes/recaps/action items.
Arranges travel and accommodation for President
Potential Future Project: Support software/project management, including business development tracking, time-tracking and the ability to optimize systems.
Marketing & Communications Support (Most marketing responsibilities follow predictable monthly rhythms.)
Planning and executing marketing activities and campaigns, including monthly client newsletter, sell sheets, event promotions, etc. using Canva and Constant Contact.
Create and schedule content for social media platforms
Fine tune and update client training materials, including PowerPoint and printed/digital learning support materials.
Update and maintain website content
Track basic marketing metrics and engagement
Support brand consistency across all materials
Assist with event coordination (internal and external)
Skills and Qualifications
Proficient or Advanced working knowledge of Microsoft Office 365 Suite.
Proficient or Advanced working knowledge of marketing software required, Canva and Constant Contact is preferred.
Proficient or Advanced working knowledge of Social Media Platforms, primarily LinkedIn, Facebook, and Instagram
Proficient or Advanced working knowledge of scheduling virtual meetings
Excellent time management skills with a proven ability to meet deadlines.
Ability to function well in a high-paced and changing environment.
Ability to act with integrity, professionalism, and confidentiality.
Education and Experience
Proven experience (minimum of 4 years) in a support role, Executive Assistant, Administrative Assistant, Marketing Assistant or similar.
Experience working in a hybrid or remote role.
High school diploma required; Bachelor’s Degree in Business Administration, Communications or Marketing, preferred
Minimum four years PowerPoint, Word and Excel required.
What We Offer A unique opportunity to work closely with senior leadership in a supportive, collaborative small-team environment, gaining exposure to executive operations and marketing strategy, with flexible working arrangements and room to grow into a full-time position as the business expands. Casual professional dress code, flexible schedule, (6) paid holidays and Simple IRA with 3% employer match.
Your Partner in HR is an equal opportunity employer; if you require accommodation to complete your application, throughout the interview process, or to complete required job duties, please let us know at the time of application and we will reach out.
#J-18808-Ljbffr