Coordinator, Alumni Relations and Advancement
Piedmont University, Demorest, Georgia, United States, 30535
Founded in 1897, Piedmont University is a private, comprehensive liberal arts university with an enrollment of approximately 2,000 students at campuses in Demorest and Athens, Georgia.
Description The Alumni Relations and Advancement Coordinator reports to the AVP for Advancement and Development and supports the alumni relations, advancement, and development functions of the University by providing broad, complex as well as confidential leadership and support. This position is responsible for alumni communications and events, special events, day-to-day operations of the Advancement team including supervision of student workers, annual giving efforts and helping maintain the University’s database.
Essential Functions and Responsibilities Works closely with the AVP for Advancement and Development, the Alumni Association Board and athletics, to plan, lead and implement strategies for engaging alumni through social media, digital engagement, professional events, volunteer opportunities, philanthropy, and other activities; campus-based and in targeted regions.
Manage alumni social media pages (facebook, instagram, linkedIn) and post content.
Plan and coordinate quarterly Alumni Association Board meetings.
Schedule and prepare alumni newsletters.
Schedule and prepare agendas for meetings and other planning duties as needed.
Manage office and promotional supply purchases, maintain inventory, and replenish as needed.
Assist in accurately maintaining information in Raiser’s Edge, including data entry, address updates, and entering contacts and obituary information as requested.
Assist in coordinating and processing direct mail projects internally or through a mail house and ensuring projects are completed on schedule.
Assist in various development and special event activities, including pre-event preparations and day-of event functions.
Train, supervise, and manage student worker.
Assist in maintaining office archive documents.
Coordinates graduation yard sign project and paver brick sales for graduating seniors and office participation in Senior Sendoff activities.
Coordinate golf cart reservations.
Other relevant duties as assigned.
Regular and predictable attendance is required.
On-site work is required.
Incumbents must remain relevant in the area of employment and flexible to changes in work related to institutional needs.
Typical Qualifications Education and Experience College degree required; preferably a Piedmont University degree.
Event coordination experience.
Data entry experience, preferably Raiser’s Edge
One to two years of experience in a business or professional organization
Licenses and Certification Valid Georgia Driver’s License (or obtained within 30 days of hire date) and satisfactory MVR.
Knowledge, Skills, and Abilities Proficient in Microsoft Office: MS Word, Excel, PowerPoint, and Outlook.
Skilled in writing and social media postings.
Highly organized self-starter with good interpersonal, problem-solving and analytical skills.
Strong written and oral communication skills.
Knowledge of standard office etiquette, i.e., customer service, protocol.
Ability to work well with a team, across departments, and independently.
Ability to manage multiple complex tasks and/or projects simultaneously while addressing the needs of the office,
Ability to maintain composure under pressure and meet multiple deadlines and priorities.
Must be punctual, dependable and remain flexible to changes in work related to institutional needs.
Ability to collaboratively and effectively work in a diverse and inclusive environment.
Supplemental Information Non-Discrimination Policy Piedmont University has a strong institutional commitment to the achievement of diversity within its faculty, staff, and students.
It is the policy of Piedmont University not to discriminate in its educational programs, activities, or employment on the basis of sex, gender identity, sexual orientation, physical or mental disability, pregnancy, race, age, religion, color, national or ethnic origin, veteran status, genetic information, or any other category protected by applicable federal, state, or local law.
Environmental, Physical, and Visual Acuity Factors This position requires the incumbent to work in an office environment where they are not substantially exposed to adverse environmental conditions (as in typical office or administrative work).
In this position the incumbent will regularly be required to kneel by bending legs at knee to come to a rest on knee or knees; crouch by bending the body downward and forward by bending leg and spine; reach by extending hand(s) and arm(s) in any direction; stand by remaining upright on the feet, particularly for sustained periods of time; walk by moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another; use fingering by picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling; grasp by applying pressure to an object with the fingers and palm; use feeling by perceiving attributes of objects, such as size, shape, temperature, or texture by touching with skin, particularly that of fingertips; talk by expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to other workers accurately, loudly, or quickly; use hearing by perceiving the nature of sounds at normal speaking levels with or without correction and having the ability to receive detailed information through oral communication and making fine discriminations in sound; and, use repetitive motions by making substantial movements (motions) of the wrists, hands, and/or fingers. The incumbent will be required to perform light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the position is rated for Light Work.
This position requires the incumbent to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication of parts at distances close to the eyes.
Equal Employment Opportunity Statement It is the policy of Piedmont University not to discriminate in its educational programs, activities, or employment on the basis of sex, gender identity, sexual orientation, physical or mental disability, pregnancy, race, age, religion, color, national or ethnic origin, veteran status, genetic information, or any other category protected by applicable federal, state, or local law.
Inquiries or complaints from students or employees concerning the prohibition of discrimination on the basis of sex in this statement should be directed to:
Coordinator for Title IX, Mia Borgstrom
Daniel Hall 213
Demorest, GA 30535
(706) 778-8500x1504
titleix@piedmont.edu
Inquiries or complaints from students, other than on the basis of sex, concerning any of the prohibitions of discrimination in the statement should be directed to:
504 Coordinator, Letitia Roller
Daniel Hall, – Room 208
1021 Central Avenue
P.O. BOX 10
Demorest, GA 30535
(706) 778-8500
oars@piedmont.edu
Inquiries or complaints from employees concerning any of the prohibitions of discrimination in this statement should be directed to:
Letitia Roller
Assistant Vice President of Human Resources and Compliance
Daniel Hall – Room 208
1021 Central Avenue
P.O. BOX 10
Demorest, GA30535
(706) 778-8500 x 2858
hr@piedmont.edu
#J-18808-Ljbffr
Description The Alumni Relations and Advancement Coordinator reports to the AVP for Advancement and Development and supports the alumni relations, advancement, and development functions of the University by providing broad, complex as well as confidential leadership and support. This position is responsible for alumni communications and events, special events, day-to-day operations of the Advancement team including supervision of student workers, annual giving efforts and helping maintain the University’s database.
Essential Functions and Responsibilities Works closely with the AVP for Advancement and Development, the Alumni Association Board and athletics, to plan, lead and implement strategies for engaging alumni through social media, digital engagement, professional events, volunteer opportunities, philanthropy, and other activities; campus-based and in targeted regions.
Manage alumni social media pages (facebook, instagram, linkedIn) and post content.
Plan and coordinate quarterly Alumni Association Board meetings.
Schedule and prepare alumni newsletters.
Schedule and prepare agendas for meetings and other planning duties as needed.
Manage office and promotional supply purchases, maintain inventory, and replenish as needed.
Assist in accurately maintaining information in Raiser’s Edge, including data entry, address updates, and entering contacts and obituary information as requested.
Assist in coordinating and processing direct mail projects internally or through a mail house and ensuring projects are completed on schedule.
Assist in various development and special event activities, including pre-event preparations and day-of event functions.
Train, supervise, and manage student worker.
Assist in maintaining office archive documents.
Coordinates graduation yard sign project and paver brick sales for graduating seniors and office participation in Senior Sendoff activities.
Coordinate golf cart reservations.
Other relevant duties as assigned.
Regular and predictable attendance is required.
On-site work is required.
Incumbents must remain relevant in the area of employment and flexible to changes in work related to institutional needs.
Typical Qualifications Education and Experience College degree required; preferably a Piedmont University degree.
Event coordination experience.
Data entry experience, preferably Raiser’s Edge
One to two years of experience in a business or professional organization
Licenses and Certification Valid Georgia Driver’s License (or obtained within 30 days of hire date) and satisfactory MVR.
Knowledge, Skills, and Abilities Proficient in Microsoft Office: MS Word, Excel, PowerPoint, and Outlook.
Skilled in writing and social media postings.
Highly organized self-starter with good interpersonal, problem-solving and analytical skills.
Strong written and oral communication skills.
Knowledge of standard office etiquette, i.e., customer service, protocol.
Ability to work well with a team, across departments, and independently.
Ability to manage multiple complex tasks and/or projects simultaneously while addressing the needs of the office,
Ability to maintain composure under pressure and meet multiple deadlines and priorities.
Must be punctual, dependable and remain flexible to changes in work related to institutional needs.
Ability to collaboratively and effectively work in a diverse and inclusive environment.
Supplemental Information Non-Discrimination Policy Piedmont University has a strong institutional commitment to the achievement of diversity within its faculty, staff, and students.
It is the policy of Piedmont University not to discriminate in its educational programs, activities, or employment on the basis of sex, gender identity, sexual orientation, physical or mental disability, pregnancy, race, age, religion, color, national or ethnic origin, veteran status, genetic information, or any other category protected by applicable federal, state, or local law.
Environmental, Physical, and Visual Acuity Factors This position requires the incumbent to work in an office environment where they are not substantially exposed to adverse environmental conditions (as in typical office or administrative work).
In this position the incumbent will regularly be required to kneel by bending legs at knee to come to a rest on knee or knees; crouch by bending the body downward and forward by bending leg and spine; reach by extending hand(s) and arm(s) in any direction; stand by remaining upright on the feet, particularly for sustained periods of time; walk by moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another; use fingering by picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling; grasp by applying pressure to an object with the fingers and palm; use feeling by perceiving attributes of objects, such as size, shape, temperature, or texture by touching with skin, particularly that of fingertips; talk by expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to other workers accurately, loudly, or quickly; use hearing by perceiving the nature of sounds at normal speaking levels with or without correction and having the ability to receive detailed information through oral communication and making fine discriminations in sound; and, use repetitive motions by making substantial movements (motions) of the wrists, hands, and/or fingers. The incumbent will be required to perform light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the position is rated for Light Work.
This position requires the incumbent to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication of parts at distances close to the eyes.
Equal Employment Opportunity Statement It is the policy of Piedmont University not to discriminate in its educational programs, activities, or employment on the basis of sex, gender identity, sexual orientation, physical or mental disability, pregnancy, race, age, religion, color, national or ethnic origin, veteran status, genetic information, or any other category protected by applicable federal, state, or local law.
Inquiries or complaints from students or employees concerning the prohibition of discrimination on the basis of sex in this statement should be directed to:
Coordinator for Title IX, Mia Borgstrom
Daniel Hall 213
Demorest, GA 30535
(706) 778-8500x1504
titleix@piedmont.edu
Inquiries or complaints from students, other than on the basis of sex, concerning any of the prohibitions of discrimination in the statement should be directed to:
504 Coordinator, Letitia Roller
Daniel Hall, – Room 208
1021 Central Avenue
P.O. BOX 10
Demorest, GA 30535
(706) 778-8500
oars@piedmont.edu
Inquiries or complaints from employees concerning any of the prohibitions of discrimination in this statement should be directed to:
Letitia Roller
Assistant Vice President of Human Resources and Compliance
Daniel Hall – Room 208
1021 Central Avenue
P.O. BOX 10
Demorest, GA30535
(706) 778-8500 x 2858
hr@piedmont.edu
#J-18808-Ljbffr