Court Clerk, Lead
Leads a team of court operations clerical personnel to ensure efficient operations in compliance with Court rules and regulations. Prepares or assists in the preparation of reports, forms, records, case depositions, continuances, and other documents. Retrieves or files legal documents as necessary to process court cases. This is a highly experienced skilled or technical position who routinely works with the most technically challenging assignments; serves as a specialized subject matter expert in one or more specific areas; and guides the work of others in pertinent work. This level would be expected to regularly apply noticeably greater technical knowledge than the Senior level. Direction received is very general and focuses on end results and is typically collaborative in nature. Makes decisions on process issues or procedures in collaboration with supervisors or managers. Essential duties and responsibilities: Develops work schedules for assigned personnel to ensure adequate courtroom staffing. Studies various administrative procedures and methods; recommends improvements and initiates changes to improve effectiveness. Monitors team activities through a variety of reports and documents. Leads team in processing record check requests, preparing various forms and reports, and performing other clerical duties as necessary. Reviews court cases to contact relevant parties for court appearance, prepares legal documents, and performs other duties as necessary to prepare for court. Announces court cases and otherwise provides assistance to judges. Leads team in preparing and processing court materials to include tickets, bond stubs, attorney cards, and other documents. Records continuances and case dispositions on appropriate documents, provides defendants with driver's license suspension and other information, and performs other follow up work as necessary. Receives and issues approval of leave requests, maintains attendance log, submits daily/weekly payroll forms, and performs other personnel related duties as necessary. Prepares or assists in the preparation of reports, correspondence, and other documents. Retrieves and/or files citations and other legal documents as necessary. Prepares bond call and interacts with correction officers and other law enforcement officials as necessary. Confers with attorneys, defendants, and others as necessary, providing information and responding to specific justification. Communicates with bailiff, clerks, and other staff, providing assistance or advice as necessary to resolve problems and responds to the needs of defendants and others. Serves as a resource to others in the resolution of complex problems. Routinely provides work group leadership, guidance, and/or training to less experienced clerks. Trains new employees. Maintains confidential files, filing systems, and records. Processes mail and distributes to team members on a daily basis. May perform other duties as assigned. Knowledge skills and abilities: Comprehensive knowledge of one or more defined specialized activities or systems requiring specialized training. Advanced skills in administrative work activities. Skill in using a variety of computer tools, including text and data tools, spreadsheets, and specialized data systems. Ability to apply complex thinking to a sensitive or technically complicated process or system. Ability to train and/or guide others. Qualifications
Minimum qualifications: Education and experience
High school diploma or equivalent and three (3) years of court operations administrative experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Licensures and certifications: May need Georgia Criminal Investigation Center (GCIC) certification for some dispositions. Fingerprinting required as a part of pre-employment onboarding. CJIS Security Policy v5-9-5. Preferred requirements: Associate's Degree in Criminal Justice, Accounting, or related field; three (3) years of related experience in a judiciary setting. Work environment: Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job. Lifting requirements: Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Work schedule: This position follows the City's work schedule policy as assigned by the Department of Human Resources Commissioner and requires in-person work at City worksites/facilities.
Leads a team of court operations clerical personnel to ensure efficient operations in compliance with Court rules and regulations. Prepares or assists in the preparation of reports, forms, records, case depositions, continuances, and other documents. Retrieves or files legal documents as necessary to process court cases. This is a highly experienced skilled or technical position who routinely works with the most technically challenging assignments; serves as a specialized subject matter expert in one or more specific areas; and guides the work of others in pertinent work. This level would be expected to regularly apply noticeably greater technical knowledge than the Senior level. Direction received is very general and focuses on end results and is typically collaborative in nature. Makes decisions on process issues or procedures in collaboration with supervisors or managers. Essential duties and responsibilities: Develops work schedules for assigned personnel to ensure adequate courtroom staffing. Studies various administrative procedures and methods; recommends improvements and initiates changes to improve effectiveness. Monitors team activities through a variety of reports and documents. Leads team in processing record check requests, preparing various forms and reports, and performing other clerical duties as necessary. Reviews court cases to contact relevant parties for court appearance, prepares legal documents, and performs other duties as necessary to prepare for court. Announces court cases and otherwise provides assistance to judges. Leads team in preparing and processing court materials to include tickets, bond stubs, attorney cards, and other documents. Records continuances and case dispositions on appropriate documents, provides defendants with driver's license suspension and other information, and performs other follow up work as necessary. Receives and issues approval of leave requests, maintains attendance log, submits daily/weekly payroll forms, and performs other personnel related duties as necessary. Prepares or assists in the preparation of reports, correspondence, and other documents. Retrieves and/or files citations and other legal documents as necessary. Prepares bond call and interacts with correction officers and other law enforcement officials as necessary. Confers with attorneys, defendants, and others as necessary, providing information and responding to specific justification. Communicates with bailiff, clerks, and other staff, providing assistance or advice as necessary to resolve problems and responds to the needs of defendants and others. Serves as a resource to others in the resolution of complex problems. Routinely provides work group leadership, guidance, and/or training to less experienced clerks. Trains new employees. Maintains confidential files, filing systems, and records. Processes mail and distributes to team members on a daily basis. May perform other duties as assigned. Knowledge skills and abilities: Comprehensive knowledge of one or more defined specialized activities or systems requiring specialized training. Advanced skills in administrative work activities. Skill in using a variety of computer tools, including text and data tools, spreadsheets, and specialized data systems. Ability to apply complex thinking to a sensitive or technically complicated process or system. Ability to train and/or guide others. Qualifications
Minimum qualifications: Education and experience
High school diploma or equivalent and three (3) years of court operations administrative experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Licensures and certifications: May need Georgia Criminal Investigation Center (GCIC) certification for some dispositions. Fingerprinting required as a part of pre-employment onboarding. CJIS Security Policy v5-9-5. Preferred requirements: Associate's Degree in Criminal Justice, Accounting, or related field; three (3) years of related experience in a judiciary setting. Work environment: Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job. Lifting requirements: Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Work schedule: This position follows the City's work schedule policy as assigned by the Department of Human Resources Commissioner and requires in-person work at City worksites/facilities.