Introduction
** THIS POSITION IS OPEN TO CURRENT CITY OF MILWAUKEE EMPLOYEES ONLY **
Purpose
The Purchasing Agent manages the full procurement cycle for a large volume of diverse goods and services, ensuring compliance with specifications, City ordinances, policies, procedures, and ethical business practices.
Essential Functions
Review and process procurement requests /requisitions from City departments for goods and services. Work with user departments to prepare bids and requests for proposal (RFPs); develop applicable specifications and scopes of service to solicit bids and/or proposals. Conduct market research to evaluate suppliers based on multiple factors, such as price, quality, and service. Analyze bids, proposals, recommend awards, and issue contracts and purchase orders in PeopleSoft and Workday. Promote the use of small business enterprises (SBE firms). Monitor compliance with contractual obligations and determine the need for changes. Monitor and follow applicable laws and regulations. Communicate with user departments and vendors regarding pending purchases. We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.
Conditions of Employment
Required to file a Statement of Economic Interests in accordance with the Milwaukee Code of Ordinances Chapter 303-Code of Ethics. Minimum Requirements
Regular status as a City of Milwaukee employee, having successfully completed a probationary period for a civil service position, or status as a City of Milwaukee employee in a fixed-term position. Bachelor's degree in business administration, public administration, management, economics, marketing, or a related field from an accredited college or university. One year of experience performing purchasing functions or comparable duties.
Equivalent combinations of education and experience may also be considered.
NOTICE:
Please do not attach your academic transcripts to your employment application. The hiring department will verify candidates' education as part of the background screening process prior to extending any job offers.
Desirable Qualifications
Experience in procurement-related activities, such as specification analysis of diverse commodities and services and/or contract compliance Experience conducting market research, evaluating and contracting for goods and services, and effectively engaging in negotiations. Experience handling bids or proposals in the public sector (federal, state, county, or city). Knowledge, Skills, Abilities & Other Characteristics
Technical
Ability to learn procurement and contracting law, including legal issues and mandates. Ability to read and interpret complex technical documents. General knowledge of economics and accounting principles and practices. Knowledge of mathematics and the ability to make correct calculations. Ability to become skilled using automated procurement systems. Proficiency using computer applications such as Microsoft Word and Excel Ability to learn and become proficient with City software such as Oracle's PeopleSoft Financial Management Information System (FMIS) or Workday. Ability to conduct thorough market research. Communication and Interpersonal
Verbal communication skills to clearly explain City purchasing policies and procedures to various audiences. Written communication skills, including the ability to prepare clear and concise correspondence, specifications, procedures, and reports. Ability to collaborate effectively with City managers, elected officials, fellow staff, vendors, and the public. Teamwork skills and the ability to work cooperatively and fairly with people whose backgrounds may differ from one's own. Customer focus and a dedication to exceptional service delivery. Judgment and Professionalism
Analytical and problem-solving skills to effectively address complex issues. Solid decision-making skills and sound judgment. Ability to remain calm and composed when working under pressure. Ability to work on and maintain multiple ongoing projects concurrently. Organizational and time management skills to meet deadlines and changing priorities. Honesty, integrity, and adherence to accepted ethical principles and standards for purchasing professionals. Commitment to professional development and staying abreast of procurement best practices. Current Salary
The current salary range (PR 2IX) is
$68,244-$89,460
annually, and the current resident incentive salary range for City of Milwaukee residents is
$70,974-$93,038
annually. Appointment will be made in accordance with the provisions of the salary ordinance.
Selection Process
THE SELECTION PROCESS
will be job-related and will consist of one or more of the following: an evaluation of related education, experience, and accomplishments, an evaluation of written communication, interviews, and/or other assessment methods. The Department of Administration Purchasing Division reserves the right to call only the most qualified candidates to proceed with the selection process. Information from the selection process will inform the hiring decision. Selected candidates will be transferred and/or promoted to the position.
INITIAL FILING DATE
- The selection process will be held as soon as practical after the deadline listed above. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the City's needs are met. The applicant is responsible for attending all phases of the selection process at the time and place designated by the hiring authority.
NOTE: Transfer/Promotional Opportunities and Promotional Examinations are not open to Milwaukee Public Schools employees or to the public. Only current City of Milwaukee employees and civilian personnel in MFD and MPD hired through a City Service Commission process who have successfully completed a probationary period for a Civil Service position or who have status as a City of Milwaukee employee in a fixed-term position will be considered. Individuals with exempt, provisional, temporary, or emergency appointments are not eligible for transfer.
Additional Information
APPLICATIONS
and further information can be accessed by visiting https://www.jobapscloud.com/MIL/. If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov. The Department of Employee Relations is in City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.
Conclusion
EEO = 204
The City of Milwaukee values and encourages diversity and is an equal opportunity employer.
** THIS POSITION IS OPEN TO CURRENT CITY OF MILWAUKEE EMPLOYEES ONLY **
Purpose
The Purchasing Agent manages the full procurement cycle for a large volume of diverse goods and services, ensuring compliance with specifications, City ordinances, policies, procedures, and ethical business practices.
Essential Functions
Review and process procurement requests /requisitions from City departments for goods and services. Work with user departments to prepare bids and requests for proposal (RFPs); develop applicable specifications and scopes of service to solicit bids and/or proposals. Conduct market research to evaluate suppliers based on multiple factors, such as price, quality, and service. Analyze bids, proposals, recommend awards, and issue contracts and purchase orders in PeopleSoft and Workday. Promote the use of small business enterprises (SBE firms). Monitor compliance with contractual obligations and determine the need for changes. Monitor and follow applicable laws and regulations. Communicate with user departments and vendors regarding pending purchases. We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.
Conditions of Employment
Required to file a Statement of Economic Interests in accordance with the Milwaukee Code of Ordinances Chapter 303-Code of Ethics. Minimum Requirements
Regular status as a City of Milwaukee employee, having successfully completed a probationary period for a civil service position, or status as a City of Milwaukee employee in a fixed-term position. Bachelor's degree in business administration, public administration, management, economics, marketing, or a related field from an accredited college or university. One year of experience performing purchasing functions or comparable duties.
Equivalent combinations of education and experience may also be considered.
NOTICE:
Please do not attach your academic transcripts to your employment application. The hiring department will verify candidates' education as part of the background screening process prior to extending any job offers.
Desirable Qualifications
Experience in procurement-related activities, such as specification analysis of diverse commodities and services and/or contract compliance Experience conducting market research, evaluating and contracting for goods and services, and effectively engaging in negotiations. Experience handling bids or proposals in the public sector (federal, state, county, or city). Knowledge, Skills, Abilities & Other Characteristics
Technical
Ability to learn procurement and contracting law, including legal issues and mandates. Ability to read and interpret complex technical documents. General knowledge of economics and accounting principles and practices. Knowledge of mathematics and the ability to make correct calculations. Ability to become skilled using automated procurement systems. Proficiency using computer applications such as Microsoft Word and Excel Ability to learn and become proficient with City software such as Oracle's PeopleSoft Financial Management Information System (FMIS) or Workday. Ability to conduct thorough market research. Communication and Interpersonal
Verbal communication skills to clearly explain City purchasing policies and procedures to various audiences. Written communication skills, including the ability to prepare clear and concise correspondence, specifications, procedures, and reports. Ability to collaborate effectively with City managers, elected officials, fellow staff, vendors, and the public. Teamwork skills and the ability to work cooperatively and fairly with people whose backgrounds may differ from one's own. Customer focus and a dedication to exceptional service delivery. Judgment and Professionalism
Analytical and problem-solving skills to effectively address complex issues. Solid decision-making skills and sound judgment. Ability to remain calm and composed when working under pressure. Ability to work on and maintain multiple ongoing projects concurrently. Organizational and time management skills to meet deadlines and changing priorities. Honesty, integrity, and adherence to accepted ethical principles and standards for purchasing professionals. Commitment to professional development and staying abreast of procurement best practices. Current Salary
The current salary range (PR 2IX) is
$68,244-$89,460
annually, and the current resident incentive salary range for City of Milwaukee residents is
$70,974-$93,038
annually. Appointment will be made in accordance with the provisions of the salary ordinance.
Selection Process
THE SELECTION PROCESS
will be job-related and will consist of one or more of the following: an evaluation of related education, experience, and accomplishments, an evaluation of written communication, interviews, and/or other assessment methods. The Department of Administration Purchasing Division reserves the right to call only the most qualified candidates to proceed with the selection process. Information from the selection process will inform the hiring decision. Selected candidates will be transferred and/or promoted to the position.
INITIAL FILING DATE
- The selection process will be held as soon as practical after the deadline listed above. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the City's needs are met. The applicant is responsible for attending all phases of the selection process at the time and place designated by the hiring authority.
NOTE: Transfer/Promotional Opportunities and Promotional Examinations are not open to Milwaukee Public Schools employees or to the public. Only current City of Milwaukee employees and civilian personnel in MFD and MPD hired through a City Service Commission process who have successfully completed a probationary period for a Civil Service position or who have status as a City of Milwaukee employee in a fixed-term position will be considered. Individuals with exempt, provisional, temporary, or emergency appointments are not eligible for transfer.
Additional Information
APPLICATIONS
and further information can be accessed by visiting https://www.jobapscloud.com/MIL/. If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov. The Department of Employee Relations is in City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.
Conclusion
EEO = 204
The City of Milwaukee values and encourages diversity and is an equal opportunity employer.