Real Estate Lease Administrator (Phoenix)
Frontline Source Group - Nationwide Staffing & Executive Search, Phoenix, Arizona, United States, 85003
Real Estate & Lease Administrator
Our client located in Phoenix, AZ is looking to add an experienced Real Estate & Lease Administrator to support a growing commercial real estate portfolio. This is a direct hire onsite opportunity.
Company Profile: Non-Profit Nationwide
Real Estate & Lease Administrator Role: The Real Estate & Lease Administrator is responsible for coordinating and managing lease documentation, transaction materials, and due diligence processes while ensuring favorable deal structures and compliance with key lease provisions. This position plays a critical role in protecting the organization’s legal and financial interests by reviewing, negotiating, tracking, and administering commercial real estate agreements. The ideal candidate is highly detail-oriented, contract-driven, and experienced in commercial lease administration within a multi-site environment. Lease & Transaction Management Read, analyze, and provide feedback on commercial leases and subsequent lease revisions Coordinate negotiation of lease provisions with landlords, landlord counsel, and related parties Review and negotiate Estoppel Certificates and Subordination & Non-Disturbance Agreements (SNDAs) Abstract and interpret lease documents into the company’s lease management system Monitor and track key lease provisions including commencement dates, renewal options, co-tenancy clauses, expiration dates, and notification deadlines Coordinate collection, execution, and filing of real estate transaction documents Due Diligence & Legal Coordination Review and analyze due diligence materials related to LOIs and new lease agreements Work closely with supervisor and outside counsel to incorporate key legal provisions Partner with zoning and land use attorneys on entitlement, special use permit, and rezoning matters Attend zoning hearings and neighborhood meetings as needed Cross-Functional Collaboration Serve as primary liaison between Property Managers and internal teams Interface with Retail, Construction, Facilities, and other departments Provide transaction updates and reporting to senior leadership Support preparation and coordination of real estate-related events and industry functions Market & Portfolio Support Analyze demographic data related to new and existing sites Support long-term real estate strategy initiatives Represent the organization at commercial real estate industry events as needed
Real Estate & Lease Administrator Background Profile: Minimum 5+ years of experience in commercial real estate transactions Strong experience reviewing, administering, and negotiating commercial leases Direct experience with Estoppels and SNDAs Ability to read and interpret contracts, regulations, building plans, and specifications Working knowledge of zoning regulations and land use processes Experience interfacing with city government or officials preferred Paralegal background with emphasis in commercial real estate preferred Proficiency in MS Excel, Word, and PowerPoint Excellent analytical, communication, and problem-solving skills Valid driver’s license with clean driving record Comfortable working in a structured, document-intensive environment Strong communicator who can interact across all levels of an organization Proactive in tracking deadlines and protecting contractual rights Able to manage multiple transactions simultaneously
Features and Benefits: PTO, Sick Days, and Paid Holidays Multiple Healthcare Plans 401k and more!
Company Profile: Non-Profit Nationwide
Real Estate & Lease Administrator Role: The Real Estate & Lease Administrator is responsible for coordinating and managing lease documentation, transaction materials, and due diligence processes while ensuring favorable deal structures and compliance with key lease provisions. This position plays a critical role in protecting the organization’s legal and financial interests by reviewing, negotiating, tracking, and administering commercial real estate agreements. The ideal candidate is highly detail-oriented, contract-driven, and experienced in commercial lease administration within a multi-site environment. Lease & Transaction Management Read, analyze, and provide feedback on commercial leases and subsequent lease revisions Coordinate negotiation of lease provisions with landlords, landlord counsel, and related parties Review and negotiate Estoppel Certificates and Subordination & Non-Disturbance Agreements (SNDAs) Abstract and interpret lease documents into the company’s lease management system Monitor and track key lease provisions including commencement dates, renewal options, co-tenancy clauses, expiration dates, and notification deadlines Coordinate collection, execution, and filing of real estate transaction documents Due Diligence & Legal Coordination Review and analyze due diligence materials related to LOIs and new lease agreements Work closely with supervisor and outside counsel to incorporate key legal provisions Partner with zoning and land use attorneys on entitlement, special use permit, and rezoning matters Attend zoning hearings and neighborhood meetings as needed Cross-Functional Collaboration Serve as primary liaison between Property Managers and internal teams Interface with Retail, Construction, Facilities, and other departments Provide transaction updates and reporting to senior leadership Support preparation and coordination of real estate-related events and industry functions Market & Portfolio Support Analyze demographic data related to new and existing sites Support long-term real estate strategy initiatives Represent the organization at commercial real estate industry events as needed
Real Estate & Lease Administrator Background Profile: Minimum 5+ years of experience in commercial real estate transactions Strong experience reviewing, administering, and negotiating commercial leases Direct experience with Estoppels and SNDAs Ability to read and interpret contracts, regulations, building plans, and specifications Working knowledge of zoning regulations and land use processes Experience interfacing with city government or officials preferred Paralegal background with emphasis in commercial real estate preferred Proficiency in MS Excel, Word, and PowerPoint Excellent analytical, communication, and problem-solving skills Valid driver’s license with clean driving record Comfortable working in a structured, document-intensive environment Strong communicator who can interact across all levels of an organization Proactive in tracking deadlines and protecting contractual rights Able to manage multiple transactions simultaneously
Features and Benefits: PTO, Sick Days, and Paid Holidays Multiple Healthcare Plans 401k and more!