Main Office – Midtown Manhattan, NYC
Salary Range: $80,000–$90,000 (based on experience)
About the Role A well-established and highly respected New York City real estate ownership and management firm is seeking a management-focused Assistant Property Manager to support the oversight of a residential portfolio totaling approximately 1,000 units.
This position is based in the company’s main office and reports directly to the Property Manager and Senior Vice President / Director of Residential Real Estate. The ideal candidate will be operationally strong and detail-oriented, with a solid foundation in property management. This is not a leasing-heavy role; rather, it is designed for someone who excels in building operations, compliance, financial coordination, and administrative management within a large portfolio environment.
Key Responsibilities Administrative & Operational Support
Assist the Residential Managing Agent in all aspects of day-to-day property management
Screen and manage incoming calls and correspondence
Act as liaison between Property Management, Superintendents, vendors, and internal departments
Maintain organized documentation and ensure timely follow-up on operational matters
Professionally handle tenant inquiries and service requests
Process repair requests, issue service orders, and confirm completion
Support positive tenant communication across the portfolio
Vacancy & Turnover Oversight
Maintain and update vacancy data in Yardi
Compile lease files and related documentation
Coordinate dust wipe inspections and track compliance requirements
Arrears, Renewals & Legal Coordination
Assist with arrears tracking and reporting
Support lease renewals and holdover cases
Coordinate with legal counsel when required
Regulatory Compliance
Manage SCRIE applications and supporting documentation
Track permits, violations, JAFFA filings, and other compliance-related items
Maintain and monitor Certificates of Insurance (COIs)
Financial & Payroll Support
Process daily bill payments through Payscan
Assist with payroll administration, including floaters and seasonal staff
Support hiring and onboarding coordination as needed
Coordinate appliance orders for vacant and occupied units
Schedule vendor access and track repair and renovation timelines
Communicate project updates with Superintendents
Reporting & Documentation
Compile weekly, monthly, and quarterly reports
Prepare spreadsheets and internal documentation for management review
Qualifications
Minimum of 3-5 years of experience in property management or real estate operations
Strong organizational skills and attention to detail
Proficiency in Microsoft Word, Excel, PowerPoint, and Adobe (Yardi experience preferred)
Excellent written and verbal communication skills
Ability to manage multiple priorities in a fast-paced, deadline-driven environment
Comfortable working on-site five days per week
Ideal Candidate Profile This role is ideal for a property management professional who thrives in a structured, high-volume environment and is looking to grow within a stable ownership platform. The successful candidate will be proactive, highly organized, and confident in their support for the operational and administrative oversight of a large residential portfolio.
If you're looking for a role with strong leadership, excellent benefits, and long-term growth potential in NYC real estate management, we'd welcome your application.
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Salary Range: $80,000–$90,000 (based on experience)
About the Role A well-established and highly respected New York City real estate ownership and management firm is seeking a management-focused Assistant Property Manager to support the oversight of a residential portfolio totaling approximately 1,000 units.
This position is based in the company’s main office and reports directly to the Property Manager and Senior Vice President / Director of Residential Real Estate. The ideal candidate will be operationally strong and detail-oriented, with a solid foundation in property management. This is not a leasing-heavy role; rather, it is designed for someone who excels in building operations, compliance, financial coordination, and administrative management within a large portfolio environment.
Key Responsibilities Administrative & Operational Support
Assist the Residential Managing Agent in all aspects of day-to-day property management
Screen and manage incoming calls and correspondence
Act as liaison between Property Management, Superintendents, vendors, and internal departments
Maintain organized documentation and ensure timely follow-up on operational matters
Professionally handle tenant inquiries and service requests
Process repair requests, issue service orders, and confirm completion
Support positive tenant communication across the portfolio
Vacancy & Turnover Oversight
Maintain and update vacancy data in Yardi
Compile lease files and related documentation
Coordinate dust wipe inspections and track compliance requirements
Arrears, Renewals & Legal Coordination
Assist with arrears tracking and reporting
Support lease renewals and holdover cases
Coordinate with legal counsel when required
Regulatory Compliance
Manage SCRIE applications and supporting documentation
Track permits, violations, JAFFA filings, and other compliance-related items
Maintain and monitor Certificates of Insurance (COIs)
Financial & Payroll Support
Process daily bill payments through Payscan
Assist with payroll administration, including floaters and seasonal staff
Support hiring and onboarding coordination as needed
Coordinate appliance orders for vacant and occupied units
Schedule vendor access and track repair and renovation timelines
Communicate project updates with Superintendents
Reporting & Documentation
Compile weekly, monthly, and quarterly reports
Prepare spreadsheets and internal documentation for management review
Qualifications
Minimum of 3-5 years of experience in property management or real estate operations
Strong organizational skills and attention to detail
Proficiency in Microsoft Word, Excel, PowerPoint, and Adobe (Yardi experience preferred)
Excellent written and verbal communication skills
Ability to manage multiple priorities in a fast-paced, deadline-driven environment
Comfortable working on-site five days per week
Ideal Candidate Profile This role is ideal for a property management professional who thrives in a structured, high-volume environment and is looking to grow within a stable ownership platform. The successful candidate will be proactive, highly organized, and confident in their support for the operational and administrative oversight of a large residential portfolio.
If you're looking for a role with strong leadership, excellent benefits, and long-term growth potential in NYC real estate management, we'd welcome your application.
#J-18808-Ljbffr