Pay:
$80000 - $95600 / year + 7.5% annual target bonus
Location:
1 Penn Plaza | Cisco office
Account Coordinator - JLL What this job involves The Account Coordinator provides administrative and project coordination support to the account executive team. This role helps ensure efficient day-to-day operations, organized communication, and timely completion of deliverables. Responsibilities include supporting scheduling, managing travel and expenses, preparing materials, coordinating meetings and events, and assisting with client and vendor interactions. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities. This position requires professionalism, discretion when handling confidential information, and a hospitality-driven, service-oriented approach when supporting executives, clients, and internal stakeholders.
What your day-to-day will look like Executive Support
Provide wide-ranging administrative support to senior-level executives globally
Schedule and manage complex calendars, appointments, and travel arrangements across different time zones
Prepare briefing materials and background information for executive meetings with key clients and stakeholders
Prepare and submit expense reports on a regular and timely basis; reconcile all credit card charges accurately
Serve as secretary at executive-level meetings, documenting minutes and action items, and exercising discretion with confidential information
Perform office duties including shipping, scanning documents, and booking meeting rooms
Identify opportunities to streamline administrative processes and improve efficiency
Communication & Project Management
Act as a project manager for special projects from the ground up, including programming, design, and implementation
Maintain all project files, including budgets, meeting agendas, process documents, production schedules, and completed work
Plan and execute strategic leadership team meetings, executive retreats, and client-facing events, including negotiating contracts with vendors
Prepare and distribute communication pieces such as newsletters, announcements, bulletins, and presentations, including proofreading, stylizing, and ensuring accuracy
Ensure that all materials present the JLL brand consistently and follow corporate brand standards
Client & Stakeholder Engagement
Anticipate and address the needs of stakeholders, providing proactive and responsive service
Manage account vendors (branded goods, printing services, etc.) and source new vendors as needed
Establish strong client relations by working with their needs in mind, build trust and respect with client to ensure satisfaction
Required Qualifications
Minimum 2 years of experience in an administrative support role
Bachelor’s Degree or equivalent relevant experience required
Real Estate / Facilities Management or Project Management background preferred
Advanced Microsoft office product knowledge – SharePoint, Outlook, Word, PowerPoint, Excel, Teams
Excellent organizational skills
Demonstrated attention to detail
Ability to be successful in an ambiguous environment, shift gears comfortably, decide and act without having the total picture, can comfortably handle uncertainty
Relates well to all people at all levels, demonstrating knowledge and professionalism
Ability to learn quickly, open to change, and enjoys the challenge of unfamiliar tasks
Able work independently and with minimal supervision
Use time effectively and efficiently, can prioritize a broad range of activities and gets more done in less time than others
Ability to speak and write clearly and concisely
#J-18808-Ljbffr
$80000 - $95600 / year + 7.5% annual target bonus
Location:
1 Penn Plaza | Cisco office
Account Coordinator - JLL What this job involves The Account Coordinator provides administrative and project coordination support to the account executive team. This role helps ensure efficient day-to-day operations, organized communication, and timely completion of deliverables. Responsibilities include supporting scheduling, managing travel and expenses, preparing materials, coordinating meetings and events, and assisting with client and vendor interactions. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities. This position requires professionalism, discretion when handling confidential information, and a hospitality-driven, service-oriented approach when supporting executives, clients, and internal stakeholders.
What your day-to-day will look like Executive Support
Provide wide-ranging administrative support to senior-level executives globally
Schedule and manage complex calendars, appointments, and travel arrangements across different time zones
Prepare briefing materials and background information for executive meetings with key clients and stakeholders
Prepare and submit expense reports on a regular and timely basis; reconcile all credit card charges accurately
Serve as secretary at executive-level meetings, documenting minutes and action items, and exercising discretion with confidential information
Perform office duties including shipping, scanning documents, and booking meeting rooms
Identify opportunities to streamline administrative processes and improve efficiency
Communication & Project Management
Act as a project manager for special projects from the ground up, including programming, design, and implementation
Maintain all project files, including budgets, meeting agendas, process documents, production schedules, and completed work
Plan and execute strategic leadership team meetings, executive retreats, and client-facing events, including negotiating contracts with vendors
Prepare and distribute communication pieces such as newsletters, announcements, bulletins, and presentations, including proofreading, stylizing, and ensuring accuracy
Ensure that all materials present the JLL brand consistently and follow corporate brand standards
Client & Stakeholder Engagement
Anticipate and address the needs of stakeholders, providing proactive and responsive service
Manage account vendors (branded goods, printing services, etc.) and source new vendors as needed
Establish strong client relations by working with their needs in mind, build trust and respect with client to ensure satisfaction
Required Qualifications
Minimum 2 years of experience in an administrative support role
Bachelor’s Degree or equivalent relevant experience required
Real Estate / Facilities Management or Project Management background preferred
Advanced Microsoft office product knowledge – SharePoint, Outlook, Word, PowerPoint, Excel, Teams
Excellent organizational skills
Demonstrated attention to detail
Ability to be successful in an ambiguous environment, shift gears comfortably, decide and act without having the total picture, can comfortably handle uncertainty
Relates well to all people at all levels, demonstrating knowledge and professionalism
Ability to learn quickly, open to change, and enjoys the challenge of unfamiliar tasks
Able work independently and with minimal supervision
Use time effectively and efficiently, can prioritize a broad range of activities and gets more done in less time than others
Ability to speak and write clearly and concisely
#J-18808-Ljbffr