Real Estate Operations Coordinator
Coba Properties, Washington, District of Columbia, us, 20022
Company Overview
Coba Properties is a leading, vertically integrated real estate development and investment company specializing in residential and commercial projects throughout Washington, DC. Committed to delivering exceptional properties that enhance communities.
Job Description We’re seeking a detail-oriented and proactive Real Estate Operations Coordinator with strong skills in real estate financial modeling, project coordination, vendor management, and marketing operations to support our continued growth.
Key Responsibilities Real Estate Development
Manage the permitting process with applicable DC agencies by preparing and submitting applications, coordinating with inspectors, and tracking approvals.
Maintain financial models in Excel to analyze investment opportunities, incorporate project-specific assumptions, cash flows, and market data.
Develop and monitor project schedules to keep milestones and deliverables on track.
Maintain accurate budget tracking for hard and soft costs, reviewing invoices and variances to support financial reporting and draw requests.
Evaluate architectural and engineering designs for quality, constructability, and budget alignment.
Operations & Asset Management
Review assessed property values to ensure accuracy and request corrections for discrepancies (e.g., correcting vacant lot misclassifications).
Manage company LLCs, business licenses, and compliance with property registrations, including FR500s and vacancy exemptions.
Review bi-annual property tax bills and address DC fines promptly, collaborating with government agencies as needed.
Track and record operating expenses across Coba's portfolio, and utilize historical data to create yearly operating budgets by property.
Meet with property subcontractors and maintenance staff to coordinate repairs, obtain proposals, and oversee project execution.
Support utility account management by opening/closing accounts and resolving service issues.
Develop capital expenditure schedules in collaboration with property management and development personnel.
Maintain accurate records of warranties, utility contracts, and operational tasks per the company's operations manual.
Manage administrative email accounts, resolving requests such as light replacements or other warranty-covered repairs.
Marketing & Creative Content Management
Collaborate with internal teams and third-party vendors (e.g., photographers, stagers) to develop marketing materials, including brochures, digital content, and building signage.
Capture high-quality progress photos of construction sites and actively contribute to digital marketing strategies.
Support property management marketing operations during, and in preparation for, peak leasing seasons.
Support event coordination, such as groundbreakings, open houses, and community engagement initiatives.
Administrative Support
Assist with real estate development project planning and tracking, including maintaining timelines, milestones, and budgets.
Monitor project expenses and process invoices while maintaining accurate financial records.
Any other duties as assigned.
Requirements
Bachelor's degree in Business Administration, Marketing, Real Estate, or a related field.
1-3 years of experience in real estate operations, property management, asset coordination, or marketing (real estate development experience preferred).
Proven ability to manage multiple priorities and adapt to a dynamic work environment.
Strong organizational skills with attention to detail and accuracy in administrative tasks.
Excellent communication skills, both written and verbal, with a collaborative mindset.
Preferred: Strong Microsoft and Google Suite skills.
Preferred: Access to a personal vehicle for weekly site visits and fieldwork.
Preferred: An understanding of DC neighborhoods and geography.
Benefits
Competitive compensation package commensurate with experience and performance.
Comprehensive medical and dental insurance coverage.
Retirement savings plan with company contribution.
Paid time off and holidays.
Opportunities for professional development and continuing education.
Coba is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive environment for all employees and applicants. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected characteristic. We encourage all qualified individuals to apply.
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Job Description We’re seeking a detail-oriented and proactive Real Estate Operations Coordinator with strong skills in real estate financial modeling, project coordination, vendor management, and marketing operations to support our continued growth.
Key Responsibilities Real Estate Development
Manage the permitting process with applicable DC agencies by preparing and submitting applications, coordinating with inspectors, and tracking approvals.
Maintain financial models in Excel to analyze investment opportunities, incorporate project-specific assumptions, cash flows, and market data.
Develop and monitor project schedules to keep milestones and deliverables on track.
Maintain accurate budget tracking for hard and soft costs, reviewing invoices and variances to support financial reporting and draw requests.
Evaluate architectural and engineering designs for quality, constructability, and budget alignment.
Operations & Asset Management
Review assessed property values to ensure accuracy and request corrections for discrepancies (e.g., correcting vacant lot misclassifications).
Manage company LLCs, business licenses, and compliance with property registrations, including FR500s and vacancy exemptions.
Review bi-annual property tax bills and address DC fines promptly, collaborating with government agencies as needed.
Track and record operating expenses across Coba's portfolio, and utilize historical data to create yearly operating budgets by property.
Meet with property subcontractors and maintenance staff to coordinate repairs, obtain proposals, and oversee project execution.
Support utility account management by opening/closing accounts and resolving service issues.
Develop capital expenditure schedules in collaboration with property management and development personnel.
Maintain accurate records of warranties, utility contracts, and operational tasks per the company's operations manual.
Manage administrative email accounts, resolving requests such as light replacements or other warranty-covered repairs.
Marketing & Creative Content Management
Collaborate with internal teams and third-party vendors (e.g., photographers, stagers) to develop marketing materials, including brochures, digital content, and building signage.
Capture high-quality progress photos of construction sites and actively contribute to digital marketing strategies.
Support property management marketing operations during, and in preparation for, peak leasing seasons.
Support event coordination, such as groundbreakings, open houses, and community engagement initiatives.
Administrative Support
Assist with real estate development project planning and tracking, including maintaining timelines, milestones, and budgets.
Monitor project expenses and process invoices while maintaining accurate financial records.
Any other duties as assigned.
Requirements
Bachelor's degree in Business Administration, Marketing, Real Estate, or a related field.
1-3 years of experience in real estate operations, property management, asset coordination, or marketing (real estate development experience preferred).
Proven ability to manage multiple priorities and adapt to a dynamic work environment.
Strong organizational skills with attention to detail and accuracy in administrative tasks.
Excellent communication skills, both written and verbal, with a collaborative mindset.
Preferred: Strong Microsoft and Google Suite skills.
Preferred: Access to a personal vehicle for weekly site visits and fieldwork.
Preferred: An understanding of DC neighborhoods and geography.
Benefits
Competitive compensation package commensurate with experience and performance.
Comprehensive medical and dental insurance coverage.
Retirement savings plan with company contribution.
Paid time off and holidays.
Opportunities for professional development and continuing education.
Coba is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive environment for all employees and applicants. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected characteristic. We encourage all qualified individuals to apply.
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