Assistant Director Administration & Coordination - CIPS 16 June 2025, Monday

Job Ref #: Job/5643/06/02/2025 Age Limit: 35 - 60 Experience: Posted Date: Monday, June 2, 2025 Salary: Market Competitive Job Description: Qualification & Experience : Master's in Business Administration (MBA)/MSc in Management / Master in Social Sciences Subjects from HEC recognized university. OR - Armed Forces: Maj or Equivalent - Minimum 2-4 years’ experience in university Administration including HR, Transport, Mess Management, Protocol, Event Management and Accounts in any renowned/recognized university. Key Responsibilities: Administration & Coordination- CIPS - Oversee and coordinate administrative operations at CIPS, ensuring smooth communication and synergy between the two departments: Peace and Conflict Studies (PCS) and Peacekeeping Training (PKT). 1. General Administration - Coordinate with departmental administrative staff to ensure alignment with CIPS-wide policies and procedures. 2. Facility Management - Coordinate with departmental administrations to ensure the efficient allocation and utilization of shared facilities and resources. - Liaise with the Works Directorate, ICT, and NUST Administration to address maintenance issues, report damages, and ensure timely repair and upkeep of all facilities. - Develop and monitor the centralized administrative budget in coordination with departmental financial officers. Knowledge/Skills/Abilities: - Ability to understand problems and take prompt decisions. - Ability to get things done efficiently and effectively. - Demonstrate ability to manage and motivate a team in a fast-paced dynamic academic/education environment - Demonstrate ability to recruit and retain high quality administrative staff. - Ability to work with multiple priorities at the same time and handle unexpected situations successfully - Have a flexible approach to work - Creates a positive environment through own passion and energy - Commitment to ethical professional practice. - Good communication and interpersonal skills. - Well conversant with MS Office - Physically fit to perform the duties pertaining to the position. Terms & Conditions: - Candidates are required to attach scanned copies of their documents (Academics /Professional). - Last education certificate/degree must be attested/verified by HEC. Candidates may be considered ineligible for the post due to any of the following reasons: - 3rd Div in academic career / weak academic profile. - NUST employees with less than one year of service with NUST and / or absence of NOC from Head of Institution. - In process of pursuing a required degree. - Medically unfit. - Only selected candidates will be contacted and issued offer letter. - Candidates serving in Govt departments, Armed forces may apply after seeking NOC from their respective parent department / organizations. - Late / incomplete applications will be ignored. - Only short-listed candidates will be considered / called for test / interview and no TA / DA will be admissible. -NUST reserves the right to cancel, modify / terminate the recruitment program due to any reason, without notice, at any time. National University of Sciences and Technology H-12, Islamabad, Pakistan

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