Senior Executive Management Assistant 11 - Bureau of Audit
Michigan Staffing, Lansing, Michigan, United States, 48933
Senior Executive Management Assistant
This position is filled through a limited-term Senior Executive Service agreement. Salary commensurate with candidate qualifications. The MDHHS mission is to provide opportunities, services, and programs that promote a healthy, safe, and stable environment for residents to be self-sufficient. We are committed to ensuring a diverse workforce and a work environment whereby all employees are treated with dignity, respect, and fairness. Serves as the primary administrative and management support to the Director of the Bureau of Audit. Provides a full range of complex, confidential, and time-sensitive administrative and executive support functions necessary to support leadership decision-making and the effective operation of the Bureau. Participates in and supports other administrative functions, including coordination of meetings, events, and internal communications. To be considered for this position you must: Apply for this position online via NEOGOV; click on "Apply" in the job posting for instructions on submitting your electronic application. Hard copy applications are not accepted. Relevant experience and/or education referred to in the supplemental questions must be documented in the resume, transcript and/or application to allow for accurate screening. Attach a resume identifying specific experience and dates of employment. Dates of employment should include month and year and hours per week. If applicable, attach a copy of an official transcript(s). We accept scanned copies of official transcripts. We do not accept web-based, internet, or copies of unofficial transcripts. Required Education and Experience: Education typically acquired through completion of high school. Six years of office experience involving administrative support practices, including three years equivalent to an advanced, 8-level, administrative support worker, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to the Division Head Legal Secretary 10 or Executive Secretary E10. Possession of an associate's degree in applied arts and sciences in an executive secretarial science curriculum may be substituted for one year as a Secretary 9. Additional Requirements and Information: The physical location of this position is 235 S. Grand Ave., Lansing, MI. Based on operational needs and within established limits, remote work and alternate or hybrid work schedule requests for this position may be considered. Selected candidates who have been approved to work remotely or a hybrid schedule must complete that work within Michigan. Candidates should confirm work location and schedule at the time of interview. If you previously held status in this classification and departed within the last three (3) years, please contact Human Resources regarding your interest in a potential reinstatement. Reinstatement is not guaranteed or required. The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process; including, but not limited to, responses to application questions, and responses to interview questions or exercises. Inquiries regarding this posting should be sent to Robbie Harris at HarrisR1@michigan.gov. MDHHS is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran-Friendly Employer. Accommodations If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator. State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. More details on benefits for our new hires are below: Insurance Benefits Retirement Programs Vacation and Sick Leave Paid Parental Leave Paid Holidays Bonus Programs Military Pay Differential Tax-Advantaged Programs Student Loan Forgiveness Tuition Reduction Professional Development Alternative and Remote Work Schedules Great Lakes and Great Times Updated: 2/28/24 01 SEMA
Do you possess at least an educational level typically acquired through the completion of high school? + Yes + No 02 SEMA2 - Do you possess one of the following? At least six years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including at least three years equivalent to an advanced, 8-level, administrative support worker, Secretary E8, or Legal Secretary E8; at least two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, at least one year equivalent to the Division Head Legal Secretary 10 or Executive Secretary E10. OR An associate's degree or higher in applied arts and sciences in an executive secretarial science curriculum and at least one year of experience as a Secretary 9 in State classified service. If so, please attach a copy of your official college transcripts. + Yes + No 03 If yes, please describe the administrative support experience you possess and the level of leadership you have supported. 04 Do you have experience drafting, editing, preparing, and distributing correspondence and/or reports for executive leadership and/or external partners + Yes + No 05 If yes, please provide an example of a document you have prepared and distributed to executive leadership and/or external partners, and tell us what resources you used to ensure the document was accurate and ready for dissemination. 06 Please describe your experience with timekeeping, what program(s) you have used or currently use, and what your role was. If you do not possess this experience, write "N/A". 07 Do you have experience with planning meetings and/or conferences to include scheduling, agenda preparation, and meeting minutes? + Yes + No 08 If yes, please describe your meeting planning experience and tell us the largest meeting and/or conference you've ever planned. 09 Do you have experience working in Outlook? + Yes + No 10 If yes, please describe what your experience is in Outlook. 11 Do you have experience with reviewing and/or editing reports utilizing Microsoft Word. If yes, please indicate the number of years of experience you have. + 5 years or more + 3 to 4 years + 1 to 2 years + Less than 1 year + None 12 Describe a time when you needed to work cooperatively with someone that did not share the same ideas as you 13 From the options below, which accurately describes your current status? (A current state employee works for an actual state department such as the Department of Corrections, the Department of Transportation, etc.) + A current Michigan Department of Health and Human Services (MDHHS) employee + A Michigan Department of Health and Human Services (MDHHS) employee in layoff status + A current State of Michigan (non-MDHHS) employee + A State of Michigan (non-MDHHS) employee in layoff status + None of the above 14 Do you have an Intentional Program Violation from the Department of Health and Human Services? + Yes + No 15 Please select from the options below: (Please note, actions that have been expunged, formal counseling, and layoff actions such as a reduction in force need not be reported.) Please select all that apply. + I have been dismissed within the last two years + I have resigned in lieu of discipline or dismissal within the last two years + I have been suspended without pay within the last two years + I have received a written reprimand within the last two years + I have received an unsatisfactory rating within the last two years + I have signed a last chance agreement with MDHHS within the last two years + I certify that none of the above circumstances apply to me 16 Do you have any objection to being fingerprinted or drug tested? + Yes + No 17 Do you have any substantiated cases of abuse or neglect reported on the Michigan Department of Human Services Central Registry? + Yes + No 18 Did you attach a resume and copy of an official college/university transcript (if applicable) to your application? (Failure to do so will result in your application being screened out.) + Yes + No 19 Are you willing to accept a limited term assignment? + Yes + No Required Question Employer State of Michigan Department Health and Human Services - Central Office
This position is filled through a limited-term Senior Executive Service agreement. Salary commensurate with candidate qualifications. The MDHHS mission is to provide opportunities, services, and programs that promote a healthy, safe, and stable environment for residents to be self-sufficient. We are committed to ensuring a diverse workforce and a work environment whereby all employees are treated with dignity, respect, and fairness. Serves as the primary administrative and management support to the Director of the Bureau of Audit. Provides a full range of complex, confidential, and time-sensitive administrative and executive support functions necessary to support leadership decision-making and the effective operation of the Bureau. Participates in and supports other administrative functions, including coordination of meetings, events, and internal communications. To be considered for this position you must: Apply for this position online via NEOGOV; click on "Apply" in the job posting for instructions on submitting your electronic application. Hard copy applications are not accepted. Relevant experience and/or education referred to in the supplemental questions must be documented in the resume, transcript and/or application to allow for accurate screening. Attach a resume identifying specific experience and dates of employment. Dates of employment should include month and year and hours per week. If applicable, attach a copy of an official transcript(s). We accept scanned copies of official transcripts. We do not accept web-based, internet, or copies of unofficial transcripts. Required Education and Experience: Education typically acquired through completion of high school. Six years of office experience involving administrative support practices, including three years equivalent to an advanced, 8-level, administrative support worker, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to the Division Head Legal Secretary 10 or Executive Secretary E10. Possession of an associate's degree in applied arts and sciences in an executive secretarial science curriculum may be substituted for one year as a Secretary 9. Additional Requirements and Information: The physical location of this position is 235 S. Grand Ave., Lansing, MI. Based on operational needs and within established limits, remote work and alternate or hybrid work schedule requests for this position may be considered. Selected candidates who have been approved to work remotely or a hybrid schedule must complete that work within Michigan. Candidates should confirm work location and schedule at the time of interview. If you previously held status in this classification and departed within the last three (3) years, please contact Human Resources regarding your interest in a potential reinstatement. Reinstatement is not guaranteed or required. The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process; including, but not limited to, responses to application questions, and responses to interview questions or exercises. Inquiries regarding this posting should be sent to Robbie Harris at HarrisR1@michigan.gov. MDHHS is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran-Friendly Employer. Accommodations If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator. State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. More details on benefits for our new hires are below: Insurance Benefits Retirement Programs Vacation and Sick Leave Paid Parental Leave Paid Holidays Bonus Programs Military Pay Differential Tax-Advantaged Programs Student Loan Forgiveness Tuition Reduction Professional Development Alternative and Remote Work Schedules Great Lakes and Great Times Updated: 2/28/24 01 SEMA
Do you possess at least an educational level typically acquired through the completion of high school? + Yes + No 02 SEMA2 - Do you possess one of the following? At least six years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including at least three years equivalent to an advanced, 8-level, administrative support worker, Secretary E8, or Legal Secretary E8; at least two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, at least one year equivalent to the Division Head Legal Secretary 10 or Executive Secretary E10. OR An associate's degree or higher in applied arts and sciences in an executive secretarial science curriculum and at least one year of experience as a Secretary 9 in State classified service. If so, please attach a copy of your official college transcripts. + Yes + No 03 If yes, please describe the administrative support experience you possess and the level of leadership you have supported. 04 Do you have experience drafting, editing, preparing, and distributing correspondence and/or reports for executive leadership and/or external partners + Yes + No 05 If yes, please provide an example of a document you have prepared and distributed to executive leadership and/or external partners, and tell us what resources you used to ensure the document was accurate and ready for dissemination. 06 Please describe your experience with timekeeping, what program(s) you have used or currently use, and what your role was. If you do not possess this experience, write "N/A". 07 Do you have experience with planning meetings and/or conferences to include scheduling, agenda preparation, and meeting minutes? + Yes + No 08 If yes, please describe your meeting planning experience and tell us the largest meeting and/or conference you've ever planned. 09 Do you have experience working in Outlook? + Yes + No 10 If yes, please describe what your experience is in Outlook. 11 Do you have experience with reviewing and/or editing reports utilizing Microsoft Word. If yes, please indicate the number of years of experience you have. + 5 years or more + 3 to 4 years + 1 to 2 years + Less than 1 year + None 12 Describe a time when you needed to work cooperatively with someone that did not share the same ideas as you 13 From the options below, which accurately describes your current status? (A current state employee works for an actual state department such as the Department of Corrections, the Department of Transportation, etc.) + A current Michigan Department of Health and Human Services (MDHHS) employee + A Michigan Department of Health and Human Services (MDHHS) employee in layoff status + A current State of Michigan (non-MDHHS) employee + A State of Michigan (non-MDHHS) employee in layoff status + None of the above 14 Do you have an Intentional Program Violation from the Department of Health and Human Services? + Yes + No 15 Please select from the options below: (Please note, actions that have been expunged, formal counseling, and layoff actions such as a reduction in force need not be reported.) Please select all that apply. + I have been dismissed within the last two years + I have resigned in lieu of discipline or dismissal within the last two years + I have been suspended without pay within the last two years + I have received a written reprimand within the last two years + I have received an unsatisfactory rating within the last two years + I have signed a last chance agreement with MDHHS within the last two years + I certify that none of the above circumstances apply to me 16 Do you have any objection to being fingerprinted or drug tested? + Yes + No 17 Do you have any substantiated cases of abuse or neglect reported on the Michigan Department of Human Services Central Registry? + Yes + No 18 Did you attach a resume and copy of an official college/university transcript (if applicable) to your application? (Failure to do so will result in your application being screened out.) + Yes + No 19 Are you willing to accept a limited term assignment? + Yes + No Required Question Employer State of Michigan Department Health and Human Services - Central Office