TEMPORARY SENIOR ADMINISTRATIVE ANALYST (SHARED MOBILITY)
Los Angeles Metro, Los Angeles, California, United States, 90079
Overview
Metro’s mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County. Description THIS POSITION IS TEMPORARY (UP TO 40 HOURS) WITH LIMITED BENEFITS. (Please see Benefits tab for additional information.) No Qualified Candidate Pool (QCP) will be established. You will only be contacted if there is an interest from the hiring department.* Provides complex administrative, analytical, and/or budgetary support for an assigned department.
Examples of Duties
Plans and organizes administrative functions and tasks relative to the activities or operations of a department
Designs, develops, and implements projects that are defined by agency goals and objectives, policies and procedures, work requirements, and performance measures
Formulates and conducts financial, administrative, policy, and organizational analyses and research, prepares analytical and forecasting reports, provides recommendations, and implements problem solving
Monitors projects and programs and tracks and trends KPIs (Key Performance Indicators)
Recommends strategies for process improvement and prepares justifications for staffing, facilities, equipment, production, and policy
Conducts a variety of special projects and programs related to the department
Represents Metro in meetings, committees, and conferences, and conducts on-site meetings to comply with agency policies and procedures and maintain interface with public agencies, community organizations, contractors, vendors, consultants, and the public on various matters as assigned
Advises management and staff regarding performance and funding matters
Assists in the development, administration, and tracking of department and capital budgets and/or contracts, including gathering information, monitoring expenditures, and recommending appropriate action regarding budget variances
Prepares recommendations for proposed expenditures of capital funds
Prepares and submits requisitions and check requests
Processes confidential documents and maintains data
Generates correspondence, reports, and presentations
Coordinates staff to work as a team in accomplishing tasks
Coordinates activities and projects with those of other departments
Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
Minimum Qualifications May be required to perform other related job duties
Required
A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:
Education
Bachelor's Degree in Business, Public Administration, or a related field
Experience
Three years of relevant experience performing administrative, operational systems, and/or budgetary support work; some positions in this class may require specialized experience in area of assignment
Certifications/Licenses/Special Requirements
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
Preferred Qualifications Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.
Experience providing complex administrative, analytical, and/or budgetary support in a public sector, transportation, or large multi-department organization.
Experience administering and monitoring operating and/or capital budgets, including gathering information, tracking expenditures, monitoring variances, and coordinating with staff to support funding or resource decisions.
Experience identifying process improvement opportunities and recommending or implementing procedural, system, or technology enhancements to improve efficiency or effectiveness.
Experience utilizing Microsoft 365 and related business tools (e.g., Excel, SharePoint, Teams, Power BI, Forms, or automation tools).
Experience coordinating the work of staff or project teams, including providing administrative coordination and task support, tracking assignments, and supporting staff engagement activities or internal events involving diverse work styles.
Essential Knowledge Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)
Theories, principles, and practices of public administration analysis and budgeting
Data analytics
Finance and budget
Research and report preparation methods
Office practices, procedures, methods, and equipment
Mathematics and business statistics
Applicable business software applications
Skill in Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)
Performing complex analyst functions
Business financial analysis
Planning, coordinating, and prioritizing multiple projects
Analyzing situations, identifying problems, and recommending solutions
Exercising sound judgment and creativity in making conclusions and in a stressful environment
Communicating effectively orally and in writing
Preparing comprehensive reports and correspondence
Interacting professionally with various levels of Metro employees and outside representatives
Ability to Ability to (defined as a present competence to perform an observable behavior or produce an observable result)
Research, compile, and analyze complex data
Meet tight time critical deadlines
Work independently
Handle highly confidential information
Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
Coordinate staff to work as a team in accomplishing tasks
Read, write, speak, and understand English
Special Conditions The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
Working Conditions
Typical office situation
Close exposure to computer monitors and video screen
Physical Effort Required
Sitting at a desk or table
Operate a telephone or other telecommunications device and communicate through the medium
Type and use a keyboard and mouse to perform necessary computer-based functions
Communicating through speech in the English language required
(ASB)
Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro’s Equal Employment Opportunity Program. Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with Fair Chance hiring practices.
Selection Procedure Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.
Application Procedure To apply, visit Metro's website at www.metro.net and complete an online Employment Application.
Computers are available to complete online Employment Applications at the following Metro locations:
METRO Headquarters, Employment Office
One Gateway Plaza Los Angeles, CA 90012 Open: Monday through Friday, 8am-4pm (Closed Sat & Sun)
Metro Talent Hub
8501 S. Evermont Place Los Angeles, CA 90044 Open: Monday through Friday, 9am-5pm (Closed Sat & Sun)
East Los Angeles Customer Center
4501 B Whittier Blvd Los Angeles, CA 90022 Open: Tuesday through Saturday, 10am to 6pm (Closed Sun & Mon)
Wilshire/Vermont Customer Center 3183 Wilshire Blvd, Ste 174 Los Angeles, CA 90010 Open: Monday through Friday, 10am-6pm (Closed Sat & Sun)
Rosa Parks Customer Center Willowbrook/Rosa Parks Station 11720 Wilmington Ave Los Angeles, CA 90059 Open: Monday through Friday, 6am to 6:30pm (Closed Sat & Sun)
Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.
All completed online Employment Applications must be received by 5:00 p.m. on the closing date. Late applications will not be considered.
Open to the public and all Metro employees
This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.
#J-18808-Ljbffr
Metro’s mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County. Description THIS POSITION IS TEMPORARY (UP TO 40 HOURS) WITH LIMITED BENEFITS. (Please see Benefits tab for additional information.) No Qualified Candidate Pool (QCP) will be established. You will only be contacted if there is an interest from the hiring department.* Provides complex administrative, analytical, and/or budgetary support for an assigned department.
Examples of Duties
Plans and organizes administrative functions and tasks relative to the activities or operations of a department
Designs, develops, and implements projects that are defined by agency goals and objectives, policies and procedures, work requirements, and performance measures
Formulates and conducts financial, administrative, policy, and organizational analyses and research, prepares analytical and forecasting reports, provides recommendations, and implements problem solving
Monitors projects and programs and tracks and trends KPIs (Key Performance Indicators)
Recommends strategies for process improvement and prepares justifications for staffing, facilities, equipment, production, and policy
Conducts a variety of special projects and programs related to the department
Represents Metro in meetings, committees, and conferences, and conducts on-site meetings to comply with agency policies and procedures and maintain interface with public agencies, community organizations, contractors, vendors, consultants, and the public on various matters as assigned
Advises management and staff regarding performance and funding matters
Assists in the development, administration, and tracking of department and capital budgets and/or contracts, including gathering information, monitoring expenditures, and recommending appropriate action regarding budget variances
Prepares recommendations for proposed expenditures of capital funds
Prepares and submits requisitions and check requests
Processes confidential documents and maintains data
Generates correspondence, reports, and presentations
Coordinates staff to work as a team in accomplishing tasks
Coordinates activities and projects with those of other departments
Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
Minimum Qualifications May be required to perform other related job duties
Required
A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:
Education
Bachelor's Degree in Business, Public Administration, or a related field
Experience
Three years of relevant experience performing administrative, operational systems, and/or budgetary support work; some positions in this class may require specialized experience in area of assignment
Certifications/Licenses/Special Requirements
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
Preferred Qualifications Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.
Experience providing complex administrative, analytical, and/or budgetary support in a public sector, transportation, or large multi-department organization.
Experience administering and monitoring operating and/or capital budgets, including gathering information, tracking expenditures, monitoring variances, and coordinating with staff to support funding or resource decisions.
Experience identifying process improvement opportunities and recommending or implementing procedural, system, or technology enhancements to improve efficiency or effectiveness.
Experience utilizing Microsoft 365 and related business tools (e.g., Excel, SharePoint, Teams, Power BI, Forms, or automation tools).
Experience coordinating the work of staff or project teams, including providing administrative coordination and task support, tracking assignments, and supporting staff engagement activities or internal events involving diverse work styles.
Essential Knowledge Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)
Theories, principles, and practices of public administration analysis and budgeting
Data analytics
Finance and budget
Research and report preparation methods
Office practices, procedures, methods, and equipment
Mathematics and business statistics
Applicable business software applications
Skill in Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)
Performing complex analyst functions
Business financial analysis
Planning, coordinating, and prioritizing multiple projects
Analyzing situations, identifying problems, and recommending solutions
Exercising sound judgment and creativity in making conclusions and in a stressful environment
Communicating effectively orally and in writing
Preparing comprehensive reports and correspondence
Interacting professionally with various levels of Metro employees and outside representatives
Ability to Ability to (defined as a present competence to perform an observable behavior or produce an observable result)
Research, compile, and analyze complex data
Meet tight time critical deadlines
Work independently
Handle highly confidential information
Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
Coordinate staff to work as a team in accomplishing tasks
Read, write, speak, and understand English
Special Conditions The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
Working Conditions
Typical office situation
Close exposure to computer monitors and video screen
Physical Effort Required
Sitting at a desk or table
Operate a telephone or other telecommunications device and communicate through the medium
Type and use a keyboard and mouse to perform necessary computer-based functions
Communicating through speech in the English language required
(ASB)
Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro’s Equal Employment Opportunity Program. Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with Fair Chance hiring practices.
Selection Procedure Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.
Application Procedure To apply, visit Metro's website at www.metro.net and complete an online Employment Application.
Computers are available to complete online Employment Applications at the following Metro locations:
METRO Headquarters, Employment Office
One Gateway Plaza Los Angeles, CA 90012 Open: Monday through Friday, 8am-4pm (Closed Sat & Sun)
Metro Talent Hub
8501 S. Evermont Place Los Angeles, CA 90044 Open: Monday through Friday, 9am-5pm (Closed Sat & Sun)
East Los Angeles Customer Center
4501 B Whittier Blvd Los Angeles, CA 90022 Open: Tuesday through Saturday, 10am to 6pm (Closed Sun & Mon)
Wilshire/Vermont Customer Center 3183 Wilshire Blvd, Ste 174 Los Angeles, CA 90010 Open: Monday through Friday, 10am-6pm (Closed Sat & Sun)
Rosa Parks Customer Center Willowbrook/Rosa Parks Station 11720 Wilmington Ave Los Angeles, CA 90059 Open: Monday through Friday, 6am to 6:30pm (Closed Sat & Sun)
Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.
All completed online Employment Applications must be received by 5:00 p.m. on the closing date. Late applications will not be considered.
Open to the public and all Metro employees
This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.
#J-18808-Ljbffr