Commercial Property Coordinator
New Level Resources, Westlake Village, California, United States, 91361
Commercial Property Coordinator
Compensation Range: Starting at $26/hour Schedule: 9:00am to 5:30pm, Mon-Thurs; 9:00am-5:00pm, Fridays. Additional hours may be required based on business needs or property events. Location: Westlake Village, CA 91362 The Commercial Property Coordinator supports the day-to-day administrative, financial, and operational functions of the property management office. This role serves as a primary point of contact for tenants, vendors, and visitors while ensuring office operations run efficiently and property management processes are executed accurately. This position plays a key role in tenant relations, lease administration support, accounts payable and receivable processes, insurance compliance, vendor coordination, and maintenance support. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced commercial real estate environment. What You'll Do:
Enter and submit invoices and payables into Yardi for approval and process payments upon approval Assist with weekly payment runs, check preparation, and recording entries Process tenant payments and apply cash receipts in Yardi Perform initial outreach regarding outstanding rent payments Track delinquencies and assist with billing and invoicing inquiries Support bank and credit card reconciliations Compile A/R and A/P aging reports and escalate discrepancies as needed Serve as primary point of contact for calls, walk-ins, and shared inboxes Enter and coordinate maintenance work orders, confirm insurance compliance, and coordinate vendor access Facilitate tenant move-ins and move-outs, including welcome communications, lease distribution, key management, and documentation Collect, review, and file Certificates of Insurance (COIs) for tenants and vendors Support vendor setup, including W-9 collection and compliance documentation Oversee mail distribution and maintain filing systems (physical and electronic) Order office supplies and manage inventory Coordinate staff meetings and appreciation lunches What You'll Need to Succeed:
Minimum 2 years of administrative experience (property management or real estate preferred) At least 1 year of bookkeeping or accounting support experience preferred High school diploma required; associate's or bachelor's degree preferred Working knowledge of property management operations and tenant relations Experience with accounting systems; Yardi experience strongly preferred Strong organizational skills with attention to detail and accuracy Ability to manage multiple priorities and meet deadlines Excellent written and verbal communication skills Proficiency in Microsoft Office and ability to learn basic website tools Professional demeanor with strong customer service and problem-solving skills Ability to maintain confidentiality and handle sensitive information appropriately What Selvin Properties Offers You:
A collaborative, team-first culture where your ideas matter The opportunity to make a real impact on a growing business Comprehensive benefits package: Medical, Dental, and 401(k) Reimbursements for mileage Professional perks, including a company computer, education stipend, and career growth opportunities Workplace perks, like lunch during staff meetings A supportive environment that values flexibility and work-life balance Please note that these are just some potential examples, and the specific benefits and perks offered may vary based on the position and location. Compensation: Starting at $26/hour Compensation will be determined by a number of factors including educational background and experience. About Selvin Properties: At Selvin Properties, we do more than manage office spaces, we create environments where businesses can thrive. With premier properties in Thousand Oaks, Westlake Village, and Agoura Hills, our mission is to provide tenants with seamless, worry-free experiences so they can focus on growing their business. We're a small, dynamic team that values professionalism, responsiveness, and genuine relationships. If you're looking for a collaborative workplace where your contributions truly make an impact, you'll feel right at home with us. Selvin Properties provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Selvin Properties complies with applicable state and local laws governing nondiscrimination in employment at its location.
Compensation Range: Starting at $26/hour Schedule: 9:00am to 5:30pm, Mon-Thurs; 9:00am-5:00pm, Fridays. Additional hours may be required based on business needs or property events. Location: Westlake Village, CA 91362 The Commercial Property Coordinator supports the day-to-day administrative, financial, and operational functions of the property management office. This role serves as a primary point of contact for tenants, vendors, and visitors while ensuring office operations run efficiently and property management processes are executed accurately. This position plays a key role in tenant relations, lease administration support, accounts payable and receivable processes, insurance compliance, vendor coordination, and maintenance support. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced commercial real estate environment. What You'll Do:
Enter and submit invoices and payables into Yardi for approval and process payments upon approval Assist with weekly payment runs, check preparation, and recording entries Process tenant payments and apply cash receipts in Yardi Perform initial outreach regarding outstanding rent payments Track delinquencies and assist with billing and invoicing inquiries Support bank and credit card reconciliations Compile A/R and A/P aging reports and escalate discrepancies as needed Serve as primary point of contact for calls, walk-ins, and shared inboxes Enter and coordinate maintenance work orders, confirm insurance compliance, and coordinate vendor access Facilitate tenant move-ins and move-outs, including welcome communications, lease distribution, key management, and documentation Collect, review, and file Certificates of Insurance (COIs) for tenants and vendors Support vendor setup, including W-9 collection and compliance documentation Oversee mail distribution and maintain filing systems (physical and electronic) Order office supplies and manage inventory Coordinate staff meetings and appreciation lunches What You'll Need to Succeed:
Minimum 2 years of administrative experience (property management or real estate preferred) At least 1 year of bookkeeping or accounting support experience preferred High school diploma required; associate's or bachelor's degree preferred Working knowledge of property management operations and tenant relations Experience with accounting systems; Yardi experience strongly preferred Strong organizational skills with attention to detail and accuracy Ability to manage multiple priorities and meet deadlines Excellent written and verbal communication skills Proficiency in Microsoft Office and ability to learn basic website tools Professional demeanor with strong customer service and problem-solving skills Ability to maintain confidentiality and handle sensitive information appropriately What Selvin Properties Offers You:
A collaborative, team-first culture where your ideas matter The opportunity to make a real impact on a growing business Comprehensive benefits package: Medical, Dental, and 401(k) Reimbursements for mileage Professional perks, including a company computer, education stipend, and career growth opportunities Workplace perks, like lunch during staff meetings A supportive environment that values flexibility and work-life balance Please note that these are just some potential examples, and the specific benefits and perks offered may vary based on the position and location. Compensation: Starting at $26/hour Compensation will be determined by a number of factors including educational background and experience. About Selvin Properties: At Selvin Properties, we do more than manage office spaces, we create environments where businesses can thrive. With premier properties in Thousand Oaks, Westlake Village, and Agoura Hills, our mission is to provide tenants with seamless, worry-free experiences so they can focus on growing their business. We're a small, dynamic team that values professionalism, responsiveness, and genuine relationships. If you're looking for a collaborative workplace where your contributions truly make an impact, you'll feel right at home with us. Selvin Properties provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Selvin Properties complies with applicable state and local laws governing nondiscrimination in employment at its location.