Invoicing Specialist
Hawkins, Inc./WaterSurplus is a trusted and well-known leader in the chemical industry for over 80 years. We have opportunities for motivated hard workers to learn and develop a career with our Water Treatment business segment. Our route sales/delivery approach to supplying products and equipment to our customers in 27+ states ensures superb customer service and support. Our customers include water and wastewater treatment systems, municipal and commercial swimming pools, industrial process and wastewater facilities, and industries like oil/gas and agricultural farmers/growers. Description
The invoicing specialist is responsible for the timely and accurate billing of customer orders, including sales adjustments and audits when required. Duties and Responsibilities
Prepare and issue accurate and timely invoices to customers Process credit memos related to inventory returns, customer deposits, or other adjustments Review and analyze AR aging and send monthly statements to customers, addressing and resolving billing discrepancies Ensure new customers are established in accordance with internal policies Reconcile tax accounts, accrue, and submit tax reports Assist with collecting exemption or resale certificates from customers and provide sales tax exemption certificates to vendors Manage the shared e-mail box and respond to requests in a timely manner Maintain strong working relationships with external customers and internal partners Model a continuous improvement mindset, identifying process improvements and efficiencies Assist with month-end close tasks Follow SOX procedures and company policies and procedures About You
High school diploma or GED required, post high school education preferred 3+ years of relevant work experience required Strong computer skills including MRP/ERP systems and MS Office; prior experience with Winman is a plus Prior sales tax experience preferred Excellent data entry speed and accuracy Strong customer service skills, attention to detail, problem-solving skills, written and verbal communication, and interpersonal skills Proven ability to multi-task and prioritize in a fast-paced environment Physical Requirements
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to walk; use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Expected Compensation: $28.00-$31.00/hr + 5% bonus eligibility Hawkins/WaterSurplus offers eligible employees and their dependents comprehensive benefits, which includes medical, dental, vision, life insurance, LTD/STD and more. Other benefits for eligible employees include 401(k) match, Employee Stock Purchase program (ESPP), paid time off, and paid holidays. All applications must be received online. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristics protected by law. Hawkins is a Drug Free workplace Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Hawkins, Inc./WaterSurplus is a trusted and well-known leader in the chemical industry for over 80 years. We have opportunities for motivated hard workers to learn and develop a career with our Water Treatment business segment. Our route sales/delivery approach to supplying products and equipment to our customers in 27+ states ensures superb customer service and support. Our customers include water and wastewater treatment systems, municipal and commercial swimming pools, industrial process and wastewater facilities, and industries like oil/gas and agricultural farmers/growers. Description
The invoicing specialist is responsible for the timely and accurate billing of customer orders, including sales adjustments and audits when required. Duties and Responsibilities
Prepare and issue accurate and timely invoices to customers Process credit memos related to inventory returns, customer deposits, or other adjustments Review and analyze AR aging and send monthly statements to customers, addressing and resolving billing discrepancies Ensure new customers are established in accordance with internal policies Reconcile tax accounts, accrue, and submit tax reports Assist with collecting exemption or resale certificates from customers and provide sales tax exemption certificates to vendors Manage the shared e-mail box and respond to requests in a timely manner Maintain strong working relationships with external customers and internal partners Model a continuous improvement mindset, identifying process improvements and efficiencies Assist with month-end close tasks Follow SOX procedures and company policies and procedures About You
High school diploma or GED required, post high school education preferred 3+ years of relevant work experience required Strong computer skills including MRP/ERP systems and MS Office; prior experience with Winman is a plus Prior sales tax experience preferred Excellent data entry speed and accuracy Strong customer service skills, attention to detail, problem-solving skills, written and verbal communication, and interpersonal skills Proven ability to multi-task and prioritize in a fast-paced environment Physical Requirements
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to walk; use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Expected Compensation: $28.00-$31.00/hr + 5% bonus eligibility Hawkins/WaterSurplus offers eligible employees and their dependents comprehensive benefits, which includes medical, dental, vision, life insurance, LTD/STD and more. Other benefits for eligible employees include 401(k) match, Employee Stock Purchase program (ESPP), paid time off, and paid holidays. All applications must be received online. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristics protected by law. Hawkins is a Drug Free workplace Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.