Clerk To The Board
This position is hybrid with in-person requirements for regular meetings with occasional travel. Attendance at around eight monthly required in-person meetings and occasional travel to various work sites, businesses, and meeting locations is also expected. This is roughly a 50% in-person position. Why It's a Great Opportunity: In this role with the Long Range Planning Division, you will be part of a dynamic team working on environmental, land use, and transportation topics. The Division currently supports multiple boards, commissions, and advisory groups, including the Planning Commission, Transportation Advisory Commission, Growth Management Coordinating Committee, Pierce County Regional Council, Landmarks and Historic Preservation Commission, Boundary Review Board, Planning and Community Development Advisory Group, and a Food Policy Advisory Group. The Clerk will also support other highly visible meetings on an ad hoc basis. As the Clerk to these boards, you will play an integral role in appointments for new members, scheduling and noticing meetings, ensuring materials are accessible, and ensuring productive meeting operations. You will also participate in the Division's legislative team and support the submission of complete and correct code packages. Why It's a Great Department: Planning and Public Works (PPW) stewards a healthy and vibrant community by collaboratively planning and investing in our people, infrastructure, systems, and policies. PPW's team has more than 800 members that collaborate, innovate and inspire in performing essential services to the community. The department is responsible for the County road and levee systems, sewer systems, airports, ferries, building permits, environmental review, sustainability, community planning, and code enforcement - just to name a few! How to be Successful in the Role: Our team is looking for someone who pays attention to detail while thriving in a fast-paced environment with multiple competing deadlines. Experiences facilitating boards and commissions, and knowledge of Robert's Rules of Order are crucial. You will also benefit from technical skills with meeting software (Teams and Zoom) and be able to assist meeting participants in real time as issues come up. Your Future in this Role: You will have an opportunity to work alongside a diverse and talented team of PPW professionals, agencies, and community leaders to support planning activities by problem-solving and developing innovative solutions to ensure the best services possible for the citizens of Pierce County. Your work will directly shape how Pierce County communities grow by supporting County programs and commissions. Throughout the onboarding process, you will meet with the County Planning Manager regularly to discuss expectations and set goals for yourself as well as introduce you to the current policies and procedures, technology/software, and Pierce County Code. Core Daily Responsibilities: Schedule meetings for the Pierce County Planning Commission and Boundary Review Board; review materials for completeness; request additional information as required. Assure administrative support procedures comply with applicable State laws and County code provisions. Receive correspondence and documents requiring Board or Commission action; review materials for completeness; request additional information as required. Compose correspondence for all related hearings and meetings including meeting resolutions and hearing decisions. Prepare ordinances for County Council approval. Maintain accurate and detailed records, files and data. Establish and maintain effective working relationships with County officials, employees and the general public. A classification description with a more detailed list of essential functions can be found here. Minimum Qualifications: Additional education or experience may substitute for the recruiting requirements Three or more years of progressively responsible office support work Please attach a current resume and cover letter with your application. Failure to attach these will result in an incomplete application Preferred Qualifications: Experience with boards and commissions Familiarity with Robert's Rules of Order Knowledge of Teams and Zoom and facilitating hybrid meetings Strong Microsoft Office skills Tech-savvy and understands basic computer hardware and troubleshooting International Institute of Municipal Clerks certification As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration. To be considered for this opportunity please: Complete and submit an online Pierce County Employment Application by selecting "APPLY" above or go to: www.piercecountywa.gov/jobs. If you have a question about this opportunity, please email the Recruitment Team at PCHRRecruit@piercecountywa.gov and specify the Job Number and Title. If you do not have internet access, you may visit your local public library or any WorkSource location and use their computers. Individuals needing accommodation in the application, testing process, or need this job announcement in an alternative format may call Human Resources at (253) 798-7480, at least two days prior to the need. This is a competitive selection process. Your application will be reviewed and evaluated for the quality and quantity of education/experience in the areas listed. Applicants whose qualifications most closely correspond to the County's needs will be eligible for further consideration. Notification of application status normally occurs 2 to 3 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes which may include assessments, phone screen, and interviews. At Pierce County, diversity, equity, and inclusion means commitment, not a single step. We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career. We want to recruit, develop, and maintain a talented workforce from various backgrounds, cultures, lifestyles, and perspectives, committed to our vision. Employees of the County have local, direct, and visible impact in our diverse community. Will you join us in keeping Pierce County a place people are proud to call home? We are unable to sponsor or take over sponsorship of an employment visa at this time. Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Pierce County offers a competitive benefits package that offers flexibility and peace of mind. We are proud to offer Employee Resource Groups, a focus on professional development in our Leadership Training Program, and a County Book Club. We understand that your life revolves around more than just your career and that your priority is making sure that you and your family maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs. Our benefits: Vacation (Annual Leave): After approximately six months, employees receive six days of vacation leave. Since we value your experience, the amount of vacation you can accrue increases the longer you work with us. Vacation accrues on a bi-weekly basis for full-time employees as follows: Military Leave: Pierce County has a proud history of supporting the armed forces and provides members of the armed forces with up to 21 days paid military leave per state fiscal year. Holidays: Some full-time employees are entitled to eleven paid holidays as follows: Sick Leave: Sick leave accrues on a bi-weekly basis, at the rate of one day per month. Insurance Benefits: Employees and families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with very affordable monthly premiums that offer coverage throughout Pierce County. Employees are eligible to enroll each year in a flexible spending plan, which enables them to use tax-deferred dollars toward their health care and dependent care expenses. Employees also have the opportunity to participate in supplemental life and long term disability insurance plans. Retirement and Deferred Compensation: Pierce County employees are members of the State of Washington's Department of Retirement System (DRS) and depending on the position or previous DRS enrollment will be able to enroll in one of many programs DRS offers. For additional information, check out the Department of Retirement Systems' web site. Employees also have the ability to participate in the Nationwide Deferred Compensation Plan. This is a supplemental retirement savings program that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options. Social Security: All Pierce County employees are covered by the federal Social Security and Medicare systems. The county and the employee pay an equal amount into the system. ORCA Passport Program: Pierce County employees may participate in the County's ORCA (One Regional Card for All) Passport program. Your Pierce County issued ORCA card is loaded
This position is hybrid with in-person requirements for regular meetings with occasional travel. Attendance at around eight monthly required in-person meetings and occasional travel to various work sites, businesses, and meeting locations is also expected. This is roughly a 50% in-person position. Why It's a Great Opportunity: In this role with the Long Range Planning Division, you will be part of a dynamic team working on environmental, land use, and transportation topics. The Division currently supports multiple boards, commissions, and advisory groups, including the Planning Commission, Transportation Advisory Commission, Growth Management Coordinating Committee, Pierce County Regional Council, Landmarks and Historic Preservation Commission, Boundary Review Board, Planning and Community Development Advisory Group, and a Food Policy Advisory Group. The Clerk will also support other highly visible meetings on an ad hoc basis. As the Clerk to these boards, you will play an integral role in appointments for new members, scheduling and noticing meetings, ensuring materials are accessible, and ensuring productive meeting operations. You will also participate in the Division's legislative team and support the submission of complete and correct code packages. Why It's a Great Department: Planning and Public Works (PPW) stewards a healthy and vibrant community by collaboratively planning and investing in our people, infrastructure, systems, and policies. PPW's team has more than 800 members that collaborate, innovate and inspire in performing essential services to the community. The department is responsible for the County road and levee systems, sewer systems, airports, ferries, building permits, environmental review, sustainability, community planning, and code enforcement - just to name a few! How to be Successful in the Role: Our team is looking for someone who pays attention to detail while thriving in a fast-paced environment with multiple competing deadlines. Experiences facilitating boards and commissions, and knowledge of Robert's Rules of Order are crucial. You will also benefit from technical skills with meeting software (Teams and Zoom) and be able to assist meeting participants in real time as issues come up. Your Future in this Role: You will have an opportunity to work alongside a diverse and talented team of PPW professionals, agencies, and community leaders to support planning activities by problem-solving and developing innovative solutions to ensure the best services possible for the citizens of Pierce County. Your work will directly shape how Pierce County communities grow by supporting County programs and commissions. Throughout the onboarding process, you will meet with the County Planning Manager regularly to discuss expectations and set goals for yourself as well as introduce you to the current policies and procedures, technology/software, and Pierce County Code. Core Daily Responsibilities: Schedule meetings for the Pierce County Planning Commission and Boundary Review Board; review materials for completeness; request additional information as required. Assure administrative support procedures comply with applicable State laws and County code provisions. Receive correspondence and documents requiring Board or Commission action; review materials for completeness; request additional information as required. Compose correspondence for all related hearings and meetings including meeting resolutions and hearing decisions. Prepare ordinances for County Council approval. Maintain accurate and detailed records, files and data. Establish and maintain effective working relationships with County officials, employees and the general public. A classification description with a more detailed list of essential functions can be found here. Minimum Qualifications: Additional education or experience may substitute for the recruiting requirements Three or more years of progressively responsible office support work Please attach a current resume and cover letter with your application. Failure to attach these will result in an incomplete application Preferred Qualifications: Experience with boards and commissions Familiarity with Robert's Rules of Order Knowledge of Teams and Zoom and facilitating hybrid meetings Strong Microsoft Office skills Tech-savvy and understands basic computer hardware and troubleshooting International Institute of Municipal Clerks certification As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration. To be considered for this opportunity please: Complete and submit an online Pierce County Employment Application by selecting "APPLY" above or go to: www.piercecountywa.gov/jobs. If you have a question about this opportunity, please email the Recruitment Team at PCHRRecruit@piercecountywa.gov and specify the Job Number and Title. If you do not have internet access, you may visit your local public library or any WorkSource location and use their computers. Individuals needing accommodation in the application, testing process, or need this job announcement in an alternative format may call Human Resources at (253) 798-7480, at least two days prior to the need. This is a competitive selection process. Your application will be reviewed and evaluated for the quality and quantity of education/experience in the areas listed. Applicants whose qualifications most closely correspond to the County's needs will be eligible for further consideration. Notification of application status normally occurs 2 to 3 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes which may include assessments, phone screen, and interviews. At Pierce County, diversity, equity, and inclusion means commitment, not a single step. We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career. We want to recruit, develop, and maintain a talented workforce from various backgrounds, cultures, lifestyles, and perspectives, committed to our vision. Employees of the County have local, direct, and visible impact in our diverse community. Will you join us in keeping Pierce County a place people are proud to call home? We are unable to sponsor or take over sponsorship of an employment visa at this time. Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Pierce County offers a competitive benefits package that offers flexibility and peace of mind. We are proud to offer Employee Resource Groups, a focus on professional development in our Leadership Training Program, and a County Book Club. We understand that your life revolves around more than just your career and that your priority is making sure that you and your family maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs. Our benefits: Vacation (Annual Leave): After approximately six months, employees receive six days of vacation leave. Since we value your experience, the amount of vacation you can accrue increases the longer you work with us. Vacation accrues on a bi-weekly basis for full-time employees as follows: Military Leave: Pierce County has a proud history of supporting the armed forces and provides members of the armed forces with up to 21 days paid military leave per state fiscal year. Holidays: Some full-time employees are entitled to eleven paid holidays as follows: Sick Leave: Sick leave accrues on a bi-weekly basis, at the rate of one day per month. Insurance Benefits: Employees and families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with very affordable monthly premiums that offer coverage throughout Pierce County. Employees are eligible to enroll each year in a flexible spending plan, which enables them to use tax-deferred dollars toward their health care and dependent care expenses. Employees also have the opportunity to participate in supplemental life and long term disability insurance plans. Retirement and Deferred Compensation: Pierce County employees are members of the State of Washington's Department of Retirement System (DRS) and depending on the position or previous DRS enrollment will be able to enroll in one of many programs DRS offers. For additional information, check out the Department of Retirement Systems' web site. Employees also have the ability to participate in the Nationwide Deferred Compensation Plan. This is a supplemental retirement savings program that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options. Social Security: All Pierce County employees are covered by the federal Social Security and Medicare systems. The county and the employee pay an equal amount into the system. ORCA Passport Program: Pierce County employees may participate in the County's ORCA (One Regional Card for All) Passport program. Your Pierce County issued ORCA card is loaded