Billing Specialist (AV Operations)
Nashville, TN
On-Site
Compensation: $20-25 per hour
ABOUT THE ROLE
Brooksource is seeking a detail-oriented Billing Specialist to join our Audio-Visual (AV) team in Nashville, TN. This is a newly created, 100% administrative accounting role designed to bridge the gap between our technical AV operations and the Finance department. As the first person in this position, you will take full ownership of the financial lifecycle for our telephony and video conferencing projects. You will work alongside AV Technicians but will focus exclusively on paperwork, budget tracking, and approvals—never handling or installing technical equipment. This role is ideal for someone who thrives in a process-driven environment and is eager to establish best practices for financial operations within a growing team. WHAT YOU'LL DO
Manage purchase orders (POs), billing, inventory tracking, and departmental spending for AV operations Oversee the full lifecycle of purchase orders, from creation through final approval, ensuring accuracy and resolving discrepancies with Finance Coordinate vendor invoicing and monitor budget health for telephony and video conferencing projects Establish, document, and refine standard operating procedures for financial processes within the AV team, including interactions with State financial systems Act as the primary liaison between technical AV staff and corporate Finance teams, facilitating clear communication and efficient workflow Reconcile budgets and maintain accurate financial records for all AV initiatives Utilize Excel and other financial software, such as ServiceNow, to track, analyze, and report on financial data WHAT YOU BRING
2+ years of experience in purchasing, preferably within telephony and video conferencing environments Strong background in invoicing, billing, and budget reconciliation Intermediate proficiency in Excel Experience with ServiceNow (strong plus) Excellent communication skills to liaise between technical AV staff and Finance teams Proven ability to establish and document financial processes and procedures Detail-oriented, organized, and able to work independently in a newly created role
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Brooksource is seeking a detail-oriented Billing Specialist to join our Audio-Visual (AV) team in Nashville, TN. This is a newly created, 100% administrative accounting role designed to bridge the gap between our technical AV operations and the Finance department. As the first person in this position, you will take full ownership of the financial lifecycle for our telephony and video conferencing projects. You will work alongside AV Technicians but will focus exclusively on paperwork, budget tracking, and approvals—never handling or installing technical equipment. This role is ideal for someone who thrives in a process-driven environment and is eager to establish best practices for financial operations within a growing team. WHAT YOU'LL DO
Manage purchase orders (POs), billing, inventory tracking, and departmental spending for AV operations Oversee the full lifecycle of purchase orders, from creation through final approval, ensuring accuracy and resolving discrepancies with Finance Coordinate vendor invoicing and monitor budget health for telephony and video conferencing projects Establish, document, and refine standard operating procedures for financial processes within the AV team, including interactions with State financial systems Act as the primary liaison between technical AV staff and corporate Finance teams, facilitating clear communication and efficient workflow Reconcile budgets and maintain accurate financial records for all AV initiatives Utilize Excel and other financial software, such as ServiceNow, to track, analyze, and report on financial data WHAT YOU BRING
2+ years of experience in purchasing, preferably within telephony and video conferencing environments Strong background in invoicing, billing, and budget reconciliation Intermediate proficiency in Excel Experience with ServiceNow (strong plus) Excellent communication skills to liaise between technical AV staff and Finance teams Proven ability to establish and document financial processes and procedures Detail-oriented, organized, and able to work independently in a newly created role
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