POSITION SUMMARY
The Executive Assistant to the Chairwoman is the personal assistant to the principal, providing personalized administrative support in a well-organized and timely manner.
ESSENTIAL POSITION QUALIFICATIONS
Bachelor’s degree (minimum) – business related field preferred
7+ years experience in specific executive administrative support capacity
Extremely detail oriented and organized
Exceptional organizational abilities, proactive problem-solving, adaptability, and strong verbal/written communication.
Advanced to Expert level abilities with Microsoft Office products
Excellent written and oral communication skills
A minimum of 3 years’ experience with project oversight and/or supervisory/personnel management
ASSIGNED RESPONSIBILITIES AND DUTIES Calendar, Meeting, and Professional Management
Managing complex schedules, coordinating across time zones, and arranging meetings.
Manage and maintain subscriptions, organization memberships, and licenses
Management
Ability to manage and collaborate with another executive assistant
Comfortable with someone reporting directly to this role
Communication
Professionally handling emails, screening phone calls, and serving as the primary gatekeeper for the executive.
Process mail and respond to routine correspondence
Able to take comprehensive messages when not available
Liaison between Chairwoman, organizationand family, household staff, etc.
Compose thank you notes to all guests
Compose letters for distribution and gifts
Mailing books to various friends, family, and colleagues
Coordinate staff birthday gifts
Coordinate personal donations, correspond with organization, and maintain calendar for annual donations
Maintain all contracts
Travel & Logistics
Coordinate all travel arrangements and special events with an eye to comfort/convenience as well as cost
Organizing comprehensive travel itineraries and managing expense reports.
Candidate must be open to travel with the executive if needed
Provide concierge services to the Chairwoman
Strategic and Technical Support
Preparing reports, presentations, conducting research, and overseeing special projects.
Advanced to Expert level abilities with Microsoft Office products to include MS Word, Excel
Access, Outlook, PowerPoint: intermediate to advanced abilities with Intuit products
Confidentiality
Managing sensitive company, personal, and personnel information with discretion
Maintain private files
Scanning documents as necessary
OTHER DUTIES INCLUDE
Flexible
Process special orders
Provide organization the Chairwoman's office
Perform additional duties as assigned by the Chairwoman
Understands reporting structure of the individual and organization
Previous family office executive experience is a plus
Perform additional duties as assigned by the Chairwoman
Benefits (Full-time Employees)
Paid time off
401K
Medical, dental, and vision coverage
#J-18808-Ljbffr
ESSENTIAL POSITION QUALIFICATIONS
Bachelor’s degree (minimum) – business related field preferred
7+ years experience in specific executive administrative support capacity
Extremely detail oriented and organized
Exceptional organizational abilities, proactive problem-solving, adaptability, and strong verbal/written communication.
Advanced to Expert level abilities with Microsoft Office products
Excellent written and oral communication skills
A minimum of 3 years’ experience with project oversight and/or supervisory/personnel management
ASSIGNED RESPONSIBILITIES AND DUTIES Calendar, Meeting, and Professional Management
Managing complex schedules, coordinating across time zones, and arranging meetings.
Manage and maintain subscriptions, organization memberships, and licenses
Management
Ability to manage and collaborate with another executive assistant
Comfortable with someone reporting directly to this role
Communication
Professionally handling emails, screening phone calls, and serving as the primary gatekeeper for the executive.
Process mail and respond to routine correspondence
Able to take comprehensive messages when not available
Liaison between Chairwoman, organizationand family, household staff, etc.
Compose thank you notes to all guests
Compose letters for distribution and gifts
Mailing books to various friends, family, and colleagues
Coordinate staff birthday gifts
Coordinate personal donations, correspond with organization, and maintain calendar for annual donations
Maintain all contracts
Travel & Logistics
Coordinate all travel arrangements and special events with an eye to comfort/convenience as well as cost
Organizing comprehensive travel itineraries and managing expense reports.
Candidate must be open to travel with the executive if needed
Provide concierge services to the Chairwoman
Strategic and Technical Support
Preparing reports, presentations, conducting research, and overseeing special projects.
Advanced to Expert level abilities with Microsoft Office products to include MS Word, Excel
Access, Outlook, PowerPoint: intermediate to advanced abilities with Intuit products
Confidentiality
Managing sensitive company, personal, and personnel information with discretion
Maintain private files
Scanning documents as necessary
OTHER DUTIES INCLUDE
Flexible
Process special orders
Provide organization the Chairwoman's office
Perform additional duties as assigned by the Chairwoman
Understands reporting structure of the individual and organization
Previous family office executive experience is a plus
Perform additional duties as assigned by the Chairwoman
Benefits (Full-time Employees)
Paid time off
401K
Medical, dental, and vision coverage
#J-18808-Ljbffr