Police Records Clerk (Grade 9/6)
City of Huntsville, Huntsville, Alabama, United States, 35824
Overview
Nature of Work
THE CITY OF HUNTSVILLE’S POLICE DEPARTMENT WANTS YOU!
The City of Huntsville’s Police Department is seeking qualified applicants to fill our Police Records Clerk position(s).
Exciting Career Opportunities for Smart and Talented People.
Come join our growing Police Team! Apply today!
About Our Department The Huntsville Police Department (HPD) is located near the City’s downtown business and historic districts. Huntsville has 3 Police Precincts, approximately 500 sworn officers, 200 civilian personnel and patrols an area of around 220 square miles. HPD is a “Professional Law Enforcement Organization” utilizing modern technology, state of the art equipment and comprehensive training techniques. The Department is an internationally accredited law enforcement agency through the “Commission on Accreditation for Law Enforcement” (CALEA).
Police Records Clerk Position Overview This is clerical work providing a variety of specialized office tasks in the Records Division of the Police Department. Work involves responsibility of specialized, defined duties, involving the application of standard procedures, to a variety of details requiring some independent analysis. Work also involves judgment in the selection and interpretation of data. Images, uploads, and downloads all police related reports routinely submitted to Police Records and other documents.
Qualifications And Necessary Special Requirements
High school diploma from a school accredited by a regional accrediting agency recognized by the U.S. Department of Education or GED certificate issued by the appropriate state agency and experience in performing varied office support services.
Must be able to type a minimum of 30 wpm.
Must obtain National Crime Information Center/Criminal Justice Information Systems (NCIC/ACJIS) Certification within 6 months of hire.
Must successfully complete a pre‑employment supplemental application.
Must successfully complete a pre‑employment polygraph examination, if selected for hire.
Must pass a fingerprinting background check, if selected for hire.
Required Qualifications IMPORTANT—PLEASE READ THOROUGHLY: All applicants will be required to attend a mandatory position overview which includes a typing test conducted by police records personnel at the Public Safety Complex—815 Wheeler Ave., NW Huntsville, AL 35801. Applicants eligible to participate—those who meet the minimum requirements listed above—may self‑schedule an appointment for the mandatory position overview and typing test immediately after submitting an application using the instructions below. The deadline to self‑schedule for the orientation/typing test is Tuesday, March 3. After the position overview, those who wish to continue in the process will be required to take a typing test proctored by police records personnel. Please allow up to 1 hour for the overview and typing test.
Instructions To Self Schedule
Log into Governmentjobs.com and click the "Your Account" or "Sign In" link.
Log in as a Career Seeker.
Click on your username in the upper right‑hand corner.
Click the "Application Status" link.
Click the "Schedule Exam" link.
Select the desired available exam date/time and location.
Click "Submit".
Applicants who self‑schedule for the position overview/typing test will receive an email containing additional instructions prior to their appointment date/time. Additionally, applicants must present a valid driver’s license at the time of their appointment. Applicants who arrive late or fail to attend/self‑schedule will be automatically eliminated from the hiring process. Applicants who successfully pass the typing test with at least 30 wpm will be eligible for further consideration in the hiring process.
For More Information Regarding the Police Records Clerk Job Duties, Please Visit the Websites Below: https://www.governmentjobs.com/careers/huntsville/classspecs/78030
Minimum Education, Training And Experience Applicants may obtain a copy of the City of Huntsville’s EEOP Short Form upon request.
Benefits The City of Huntsville offers a competitive benefits package for its regular, full‑time employees, such as medical, dental, vision, life, accidental death & dismemberment, cancer, off‑the‑job accident, as well as annual leave, sick leave, holiday and retirement.
Below is a summary of the City’s benefit offerings. For most benefits, a 30‑day waiting period from date of eligibility will apply.
Medical Insurance
All eligible and ACA‑eligible employees may enroll in the City of Huntsville’s group health plans administered by Blue Cross Blue Shield of Alabama; Blue Card PPO and High Deductible PPO. Benefits include medical/surgical, prescription coverage, and more.
Mental Health/Substance Abuse
A mental health benefit and substance abuse program is offered through Behavioral Health Systems, Incorporated (BHS). These benefits are included as part of the group health plan. Services may be accessed by contacting BHS. A designated Care Coordinator for the City of Huntsville can assist with referrals to network providers.
Dental Plan
The City offers a dental plan administered by Delta Dental Insurance Company to eligible full‑time employees. This plan offers coverage for preventive and diagnostic services, basic and major services, and orthodontic coverage (for dependent children under the age of 19). A deductible of $50 per person/calendar year applies for basic and major services. The deductible is waived for diagnostic and preventive services and a plan maximum of $2,000 per year/covered patient. Orthodontics carries a $2,000 lifetime maximum per patient.
Vision Plan
The City’s vision plan is offered and administered by Vision Service Plan (VSP). VSP provides vision benefits, co‑pays for eye exams, frames, and eyeglass lenses, as applicable, and an allowance for contact lenses. The plan also offers exclusive member extras for additional savings.
Retirement
The City’s retirement plan is administered by the Retirement System of Alabama (RSA). Participation is mandatory for all regular full and part‑time employees. Employees contribute a percentage of their salary to the plan. The City contributes a percentage as determined by RSA.
Life Insurance
The City provides a $20,000 group life insurance policy to all full‑time employees through Lincoln Financial Insurance Company. Eligible employees are covered after completing one full day of work and coverage is provided at no cost to the employee. Additional benefits may apply in the event of accidental death or dismemberment.
Disability Insurance
The City provides a limited long‑term disability policy for eligible employees with one year of service, but less than ten years of service. There is no cost to the employee for this coverage. After ten years of service, disability benefits may be requested through the Retirement System of Alabama (RSA).
Voluntary Life / AD&D
The City offers eligible employees an optional voluntary term life insurance benefit. Employees may apply to purchase additional term life insurance for self, spouse, and eligible dependents. Guarantee issue amounts are available if voluntary life benefits are elected within 30 days of eligibility. Premiums for employee and spouse are based upon age. Child life is a flat rate based on the level of coverage.
The City also offers an optional voluntary accidental death & dismemberment insurance plan. Employees may purchase insurance for self or family. The plans are administered by Lincoln Financial Insurance Company. Please refer to the plan summary for additional information.
Supplemental Voluntary Benefits
The City offers voluntary cancer and off‑the‑job accident plans administered by Allstate Benefits. The cancer plan provides first occurrence, hospital confinement, radiation & chemotherapy, and other benefits. The off‑the‑job accident plan provides benefits for injuries occurring off the job. Please refer to the brochures for an explanation of covered benefits.
Flexible Spending Accounts
The City offers two flexible spending account options to assist with unreimbursed medical expenses and dependent care expenses. These pre‑taxed accounts require a qualifying receipt and may be reimbursed by mail or direct deposit. A pre‑loaded debit card is available for enrollees in the medical account. The flexible spending accounts are administered by Health Equity/WageWorks.
Financial Wellness
The City provides a confidential financial wellness program through SmartDollar for all full‑time employees. The program offers online tools and a step‑by‑step plan that is self‑paced to help employees as they journey to reach their financial goals. There is no cost to the employee for participation.
Employee Assistance Program (EAP)
We know that dealing with day‑to‑day stresses can be distracting. The City provides a confidential EAP program to assist with life’s stresses. EAP services may be coordinated through Behavioral Health Systems (BHS) or through the Employee Resources and Program Manager at the City’s Health & Wellness Center. Resources may include substance abuse, grief and loss, marriage/family communication, managing stress and depression, parenting, and more. There is no waiting period for this benefit.
Health & Wellness Center
Powered by Premise Health/CareHere.
The City’s Health & Wellness Center is more than just a clinic. The Center provides cost‑effective health care and online services at no cost to the individual. Open Monday through Saturday, the Center provides medical services including acute, primary, and preventive care, as well as annual physicals. The Center also offers routine blood work, immunizations, wellness coaching, chronic disease management, many generic medications dispensed on‑site, and much more. If an onsite appointment isn’t possible, telehealth services are available 24/7/365. All City employees, covered retirees, and covered dependents age 3 and above are eligible for services at the Center as well as telehealth services.
Voluntary Deferred Compensation Plans
The City provides two optional voluntary deferred compensation plans: RSA‑1 (State of Alabama) and Nationwide Retirement Solutions. Employees may defer portions of salary for a later date, such as retirement. Please see the Payroll Division of the Finance Department for further details.
Sick Leave
Sick leave accrual is 4 hours per pay period for all eligible City employees. There is no accrual maximum for employee sick leave.
Annual Leave
Annual leave for eligible employees is accrued as follows: less than 10 years = 4 hours per pay period; 10 to 15 years = 5 hours per pay period; 15 to 20 years = 6 hours per pay period; 20 or more years = 7 hours per pay period. Employees may accrue and carry forward 260 hours (or the equivalent for fire suppression) to the next calendar year.
Military Leave
The City provides a military leave plan that pays regular salary for not more than twenty‑one days per year. Also, employees called into active service may receive compensation in an amount equal to the difference in the lower military pay and the higher public employment salary as provided by City Council Ordinance.
Holidays
The City recognizes the following holidays: New Years Day, Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, and Christmas Day. Two additional floating holidays may be declared each year at the discretion of the Mayor.
Longevity Pay
The City pays eligible employees compensation based upon the number of months of continuous regular full‑time service as of October 1 of each year.
College 529 Savings Program
The City makes it easy for friends and family to give the gift of a college education. The 529 college savings program is administered by CollegeCounts, through payroll deduction, and offers tax advantages and other benefits.
Other Benefits
Please refer to the City of Huntsville Personnel Policies and Procedures Manual.
Disclosure The City offers a robust benefits program to eligible employees. The list above offers a summary of those benefits. The information is intended as a general reference and should in no way be construed as a promise or guarantee of employment or benefit coverage. Please refer to the appropriate Summary Plan Description (SPD) or contact the City of Huntsville Benefits Office for more details. If there is a conflict between this information and the actual plan document or policies, the plan documents or policies will always govern.
Do you have a high school diploma from a school accredited by a regional accrediting agency recognized by the U.S. Department of Education or a GED certificate issued by the appropriate state agency?
Applicants for the Police Records Clerk position must self‑schedule for the mandatory position overview and typing test immediately after submitting their application via the instructions within the announcement. The deadline to self‑schedule is March 3, 2026. Do you acknowledge this requirement?
#J-18808-Ljbffr
THE CITY OF HUNTSVILLE’S POLICE DEPARTMENT WANTS YOU!
The City of Huntsville’s Police Department is seeking qualified applicants to fill our Police Records Clerk position(s).
Exciting Career Opportunities for Smart and Talented People.
Come join our growing Police Team! Apply today!
About Our Department The Huntsville Police Department (HPD) is located near the City’s downtown business and historic districts. Huntsville has 3 Police Precincts, approximately 500 sworn officers, 200 civilian personnel and patrols an area of around 220 square miles. HPD is a “Professional Law Enforcement Organization” utilizing modern technology, state of the art equipment and comprehensive training techniques. The Department is an internationally accredited law enforcement agency through the “Commission on Accreditation for Law Enforcement” (CALEA).
Police Records Clerk Position Overview This is clerical work providing a variety of specialized office tasks in the Records Division of the Police Department. Work involves responsibility of specialized, defined duties, involving the application of standard procedures, to a variety of details requiring some independent analysis. Work also involves judgment in the selection and interpretation of data. Images, uploads, and downloads all police related reports routinely submitted to Police Records and other documents.
Qualifications And Necessary Special Requirements
High school diploma from a school accredited by a regional accrediting agency recognized by the U.S. Department of Education or GED certificate issued by the appropriate state agency and experience in performing varied office support services.
Must be able to type a minimum of 30 wpm.
Must obtain National Crime Information Center/Criminal Justice Information Systems (NCIC/ACJIS) Certification within 6 months of hire.
Must successfully complete a pre‑employment supplemental application.
Must successfully complete a pre‑employment polygraph examination, if selected for hire.
Must pass a fingerprinting background check, if selected for hire.
Required Qualifications IMPORTANT—PLEASE READ THOROUGHLY: All applicants will be required to attend a mandatory position overview which includes a typing test conducted by police records personnel at the Public Safety Complex—815 Wheeler Ave., NW Huntsville, AL 35801. Applicants eligible to participate—those who meet the minimum requirements listed above—may self‑schedule an appointment for the mandatory position overview and typing test immediately after submitting an application using the instructions below. The deadline to self‑schedule for the orientation/typing test is Tuesday, March 3. After the position overview, those who wish to continue in the process will be required to take a typing test proctored by police records personnel. Please allow up to 1 hour for the overview and typing test.
Instructions To Self Schedule
Log into Governmentjobs.com and click the "Your Account" or "Sign In" link.
Log in as a Career Seeker.
Click on your username in the upper right‑hand corner.
Click the "Application Status" link.
Click the "Schedule Exam" link.
Select the desired available exam date/time and location.
Click "Submit".
Applicants who self‑schedule for the position overview/typing test will receive an email containing additional instructions prior to their appointment date/time. Additionally, applicants must present a valid driver’s license at the time of their appointment. Applicants who arrive late or fail to attend/self‑schedule will be automatically eliminated from the hiring process. Applicants who successfully pass the typing test with at least 30 wpm will be eligible for further consideration in the hiring process.
For More Information Regarding the Police Records Clerk Job Duties, Please Visit the Websites Below: https://www.governmentjobs.com/careers/huntsville/classspecs/78030
Minimum Education, Training And Experience Applicants may obtain a copy of the City of Huntsville’s EEOP Short Form upon request.
Benefits The City of Huntsville offers a competitive benefits package for its regular, full‑time employees, such as medical, dental, vision, life, accidental death & dismemberment, cancer, off‑the‑job accident, as well as annual leave, sick leave, holiday and retirement.
Below is a summary of the City’s benefit offerings. For most benefits, a 30‑day waiting period from date of eligibility will apply.
Medical Insurance
All eligible and ACA‑eligible employees may enroll in the City of Huntsville’s group health plans administered by Blue Cross Blue Shield of Alabama; Blue Card PPO and High Deductible PPO. Benefits include medical/surgical, prescription coverage, and more.
Mental Health/Substance Abuse
A mental health benefit and substance abuse program is offered through Behavioral Health Systems, Incorporated (BHS). These benefits are included as part of the group health plan. Services may be accessed by contacting BHS. A designated Care Coordinator for the City of Huntsville can assist with referrals to network providers.
Dental Plan
The City offers a dental plan administered by Delta Dental Insurance Company to eligible full‑time employees. This plan offers coverage for preventive and diagnostic services, basic and major services, and orthodontic coverage (for dependent children under the age of 19). A deductible of $50 per person/calendar year applies for basic and major services. The deductible is waived for diagnostic and preventive services and a plan maximum of $2,000 per year/covered patient. Orthodontics carries a $2,000 lifetime maximum per patient.
Vision Plan
The City’s vision plan is offered and administered by Vision Service Plan (VSP). VSP provides vision benefits, co‑pays for eye exams, frames, and eyeglass lenses, as applicable, and an allowance for contact lenses. The plan also offers exclusive member extras for additional savings.
Retirement
The City’s retirement plan is administered by the Retirement System of Alabama (RSA). Participation is mandatory for all regular full and part‑time employees. Employees contribute a percentage of their salary to the plan. The City contributes a percentage as determined by RSA.
Life Insurance
The City provides a $20,000 group life insurance policy to all full‑time employees through Lincoln Financial Insurance Company. Eligible employees are covered after completing one full day of work and coverage is provided at no cost to the employee. Additional benefits may apply in the event of accidental death or dismemberment.
Disability Insurance
The City provides a limited long‑term disability policy for eligible employees with one year of service, but less than ten years of service. There is no cost to the employee for this coverage. After ten years of service, disability benefits may be requested through the Retirement System of Alabama (RSA).
Voluntary Life / AD&D
The City offers eligible employees an optional voluntary term life insurance benefit. Employees may apply to purchase additional term life insurance for self, spouse, and eligible dependents. Guarantee issue amounts are available if voluntary life benefits are elected within 30 days of eligibility. Premiums for employee and spouse are based upon age. Child life is a flat rate based on the level of coverage.
The City also offers an optional voluntary accidental death & dismemberment insurance plan. Employees may purchase insurance for self or family. The plans are administered by Lincoln Financial Insurance Company. Please refer to the plan summary for additional information.
Supplemental Voluntary Benefits
The City offers voluntary cancer and off‑the‑job accident plans administered by Allstate Benefits. The cancer plan provides first occurrence, hospital confinement, radiation & chemotherapy, and other benefits. The off‑the‑job accident plan provides benefits for injuries occurring off the job. Please refer to the brochures for an explanation of covered benefits.
Flexible Spending Accounts
The City offers two flexible spending account options to assist with unreimbursed medical expenses and dependent care expenses. These pre‑taxed accounts require a qualifying receipt and may be reimbursed by mail or direct deposit. A pre‑loaded debit card is available for enrollees in the medical account. The flexible spending accounts are administered by Health Equity/WageWorks.
Financial Wellness
The City provides a confidential financial wellness program through SmartDollar for all full‑time employees. The program offers online tools and a step‑by‑step plan that is self‑paced to help employees as they journey to reach their financial goals. There is no cost to the employee for participation.
Employee Assistance Program (EAP)
We know that dealing with day‑to‑day stresses can be distracting. The City provides a confidential EAP program to assist with life’s stresses. EAP services may be coordinated through Behavioral Health Systems (BHS) or through the Employee Resources and Program Manager at the City’s Health & Wellness Center. Resources may include substance abuse, grief and loss, marriage/family communication, managing stress and depression, parenting, and more. There is no waiting period for this benefit.
Health & Wellness Center
Powered by Premise Health/CareHere.
The City’s Health & Wellness Center is more than just a clinic. The Center provides cost‑effective health care and online services at no cost to the individual. Open Monday through Saturday, the Center provides medical services including acute, primary, and preventive care, as well as annual physicals. The Center also offers routine blood work, immunizations, wellness coaching, chronic disease management, many generic medications dispensed on‑site, and much more. If an onsite appointment isn’t possible, telehealth services are available 24/7/365. All City employees, covered retirees, and covered dependents age 3 and above are eligible for services at the Center as well as telehealth services.
Voluntary Deferred Compensation Plans
The City provides two optional voluntary deferred compensation plans: RSA‑1 (State of Alabama) and Nationwide Retirement Solutions. Employees may defer portions of salary for a later date, such as retirement. Please see the Payroll Division of the Finance Department for further details.
Sick Leave
Sick leave accrual is 4 hours per pay period for all eligible City employees. There is no accrual maximum for employee sick leave.
Annual Leave
Annual leave for eligible employees is accrued as follows: less than 10 years = 4 hours per pay period; 10 to 15 years = 5 hours per pay period; 15 to 20 years = 6 hours per pay period; 20 or more years = 7 hours per pay period. Employees may accrue and carry forward 260 hours (or the equivalent for fire suppression) to the next calendar year.
Military Leave
The City provides a military leave plan that pays regular salary for not more than twenty‑one days per year. Also, employees called into active service may receive compensation in an amount equal to the difference in the lower military pay and the higher public employment salary as provided by City Council Ordinance.
Holidays
The City recognizes the following holidays: New Years Day, Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, and Christmas Day. Two additional floating holidays may be declared each year at the discretion of the Mayor.
Longevity Pay
The City pays eligible employees compensation based upon the number of months of continuous regular full‑time service as of October 1 of each year.
College 529 Savings Program
The City makes it easy for friends and family to give the gift of a college education. The 529 college savings program is administered by CollegeCounts, through payroll deduction, and offers tax advantages and other benefits.
Other Benefits
Please refer to the City of Huntsville Personnel Policies and Procedures Manual.
Disclosure The City offers a robust benefits program to eligible employees. The list above offers a summary of those benefits. The information is intended as a general reference and should in no way be construed as a promise or guarantee of employment or benefit coverage. Please refer to the appropriate Summary Plan Description (SPD) or contact the City of Huntsville Benefits Office for more details. If there is a conflict between this information and the actual plan document or policies, the plan documents or policies will always govern.
Do you have a high school diploma from a school accredited by a regional accrediting agency recognized by the U.S. Department of Education or a GED certificate issued by the appropriate state agency?
Applicants for the Police Records Clerk position must self‑schedule for the mandatory position overview and typing test immediately after submitting their application via the instructions within the announcement. The deadline to self‑schedule is March 3, 2026. Do you acknowledge this requirement?
#J-18808-Ljbffr