Marketing Coordinator - Oakton College
Mobile Marketing Association, Des Plaines, Illinois, us, 60019
Location:
Des Plaines, IL
Category:
Staff
Posted On:
Fri Feb 13 2026
Job Description:
Overview The Marketing Coordinator works under the supervision of the Director of Marketing as an integral member of a fast-moving team. The role supports the marketing and communications department with complex project coordination, budget support, expenditure processing, and serving as a department liaison. Coordinates projects between staff, internal departments, and vendors; reports on projects and marketing initiatives to leadership and the team; and advocates for the marketing and communications team and the institution\'s brand.
Responsibilities
Serve as the initial point of contact for the department. Direct visitors, handle phone calls, coordinate meetings and scheduling, relay messages, manage the departmental email account, provide requested information, prioritize and distribute mail for the content marketing, web and digital strategy, design and creative services and the communications teams.
Collaborate with team members and stakeholders to ensure the accuracy of project information and timely project completion; address issues of incomplete projects and recommend adjustments.
Coordinate, support, and oversee the department\'s project management system (Lytho or similar). Ensure project statuses are accurate and up to date, provide reporting, and assist the team in using the system.
Implement and maintain project tracking methods and provide regular reports and updates to the team.
Serve as project lead for unassigned and general marketing projects and requests from intake to completion, including the promotional item ordering process.
Support the team and campus community in utilizing Canva and similar design tools while ensuring adherence to the college\'s brand standards.
Assist with preparing and monitoring departmental budgets. Process and prepare vouchers, invoices, purchase requisitions, travel requests and reimbursements, budget adjustments and transfers, credit card payments, reports, work orders, service arrangements, central stores orders, and related tasks. Include ordering departmental supplies and inventory, processing memberships, etc.
Coordinate with vendors, departments, and internal offices (e.g., procurement, accounts payable, receiving, facilities) on project coordination, requisition processing, bid specifications, design or technical assistance, and prepare projects for press and delivery as needed. Write and coordinate bid specifications and direct purchasing to process bids for external vendors. Provide support for the design and creative team.
Serve as project lead for departmental mailing processes and projects, including mailing lists, and coordinate with internal lists/stakeholders and fulfillment vendors when a “do not mail” request is received.
Prepare and organize materials for professional award submissions; register and submit all award submissions.
Prepare, maintain and review office procedures and suggest necessary changes to the Director.
Participate in achieving departmental and college goals and objectives, and in appropriate committees, meetings, and events.
Perform other job-related duties as assigned.
Supervision Supervision Received:
Functional and administrative supervision is received from the Director of Marketing.
Supervision Exercised:
None.
Qualifications and Working Conditions
Bachelor\'s degree with coursework in business, journalism, commercial art, marketing, or related area, and/or equivalent combination of training and experience from which similar ability can be acquired required.
Three years of experience coordinating various project elements to result in a finished project; experience should include writing, editing, or design, and the ability to quickly learn new software applications. Five years of experience preferred.
Working knowledge and experience with vendor printing and bid processes.
Basic editing and proofing skills; working knowledge of AP style preferred.
Excellent attention to detail, organizational skills, and the ability to manage and coordinate multiple complex projects concurrently, meeting established timelines, quality, and cost objectives.
Proficiency in Microsoft applications, Google Suite, and Adobe Acrobat; experience with project management tools and systems as required.
Ability to utilize critical thinking to find and recommend solutions; strong interpersonal skills (verbal, written, and presentation).
Ability to work independently with minimal supervision and within a team; work requires knowledge of the policies and procedures within the Department and College Systems.
Physical Demands Light lifting up to 10 lbs. and light carrying up to 10 lbs. Ability to reach above shoulder. Periods of time spent sitting, standing, walking, kneeling, bending and stooping. Mobility to move between buildings on campus and to visit off-campus entities. Work is performed in a general office environment and is sedentary in nature. Little or no exposure to adverse working conditions.
Additional Information Hours:
Monday - Friday 8:15 am - 5:00 pm
Salary:
The hourly salary of this position is $25.80 which equates to $51,982 annualized based on Oakton\'s summer hours schedule.
Based on the needs of the college and with Administrator approval, some positions at the college may have a hybrid schedule option available after 30 working days.
Employment Eligibility:
For information regarding employment eligibility, please visit our employment at Oakton web page.
Equal Opportunity Employer
Apply Online
#J-18808-Ljbffr
Des Plaines, IL
Category:
Staff
Posted On:
Fri Feb 13 2026
Job Description:
Overview The Marketing Coordinator works under the supervision of the Director of Marketing as an integral member of a fast-moving team. The role supports the marketing and communications department with complex project coordination, budget support, expenditure processing, and serving as a department liaison. Coordinates projects between staff, internal departments, and vendors; reports on projects and marketing initiatives to leadership and the team; and advocates for the marketing and communications team and the institution\'s brand.
Responsibilities
Serve as the initial point of contact for the department. Direct visitors, handle phone calls, coordinate meetings and scheduling, relay messages, manage the departmental email account, provide requested information, prioritize and distribute mail for the content marketing, web and digital strategy, design and creative services and the communications teams.
Collaborate with team members and stakeholders to ensure the accuracy of project information and timely project completion; address issues of incomplete projects and recommend adjustments.
Coordinate, support, and oversee the department\'s project management system (Lytho or similar). Ensure project statuses are accurate and up to date, provide reporting, and assist the team in using the system.
Implement and maintain project tracking methods and provide regular reports and updates to the team.
Serve as project lead for unassigned and general marketing projects and requests from intake to completion, including the promotional item ordering process.
Support the team and campus community in utilizing Canva and similar design tools while ensuring adherence to the college\'s brand standards.
Assist with preparing and monitoring departmental budgets. Process and prepare vouchers, invoices, purchase requisitions, travel requests and reimbursements, budget adjustments and transfers, credit card payments, reports, work orders, service arrangements, central stores orders, and related tasks. Include ordering departmental supplies and inventory, processing memberships, etc.
Coordinate with vendors, departments, and internal offices (e.g., procurement, accounts payable, receiving, facilities) on project coordination, requisition processing, bid specifications, design or technical assistance, and prepare projects for press and delivery as needed. Write and coordinate bid specifications and direct purchasing to process bids for external vendors. Provide support for the design and creative team.
Serve as project lead for departmental mailing processes and projects, including mailing lists, and coordinate with internal lists/stakeholders and fulfillment vendors when a “do not mail” request is received.
Prepare and organize materials for professional award submissions; register and submit all award submissions.
Prepare, maintain and review office procedures and suggest necessary changes to the Director.
Participate in achieving departmental and college goals and objectives, and in appropriate committees, meetings, and events.
Perform other job-related duties as assigned.
Supervision Supervision Received:
Functional and administrative supervision is received from the Director of Marketing.
Supervision Exercised:
None.
Qualifications and Working Conditions
Bachelor\'s degree with coursework in business, journalism, commercial art, marketing, or related area, and/or equivalent combination of training and experience from which similar ability can be acquired required.
Three years of experience coordinating various project elements to result in a finished project; experience should include writing, editing, or design, and the ability to quickly learn new software applications. Five years of experience preferred.
Working knowledge and experience with vendor printing and bid processes.
Basic editing and proofing skills; working knowledge of AP style preferred.
Excellent attention to detail, organizational skills, and the ability to manage and coordinate multiple complex projects concurrently, meeting established timelines, quality, and cost objectives.
Proficiency in Microsoft applications, Google Suite, and Adobe Acrobat; experience with project management tools and systems as required.
Ability to utilize critical thinking to find and recommend solutions; strong interpersonal skills (verbal, written, and presentation).
Ability to work independently with minimal supervision and within a team; work requires knowledge of the policies and procedures within the Department and College Systems.
Physical Demands Light lifting up to 10 lbs. and light carrying up to 10 lbs. Ability to reach above shoulder. Periods of time spent sitting, standing, walking, kneeling, bending and stooping. Mobility to move between buildings on campus and to visit off-campus entities. Work is performed in a general office environment and is sedentary in nature. Little or no exposure to adverse working conditions.
Additional Information Hours:
Monday - Friday 8:15 am - 5:00 pm
Salary:
The hourly salary of this position is $25.80 which equates to $51,982 annualized based on Oakton\'s summer hours schedule.
Based on the needs of the college and with Administrator approval, some positions at the college may have a hybrid schedule option available after 30 working days.
Employment Eligibility:
For information regarding employment eligibility, please visit our employment at Oakton web page.
Equal Opportunity Employer
Apply Online
#J-18808-Ljbffr