Job Title: Property Administrator / Admin Svcs Associate
Location: Silver Spring, MD 20910
Duration: 3 months - Possible for extension
Summary:
As an Administrative Services Associate, you will provide support for business operations by conducting processing invoices, updating, and maintaining databases, preparing company forms, and maintaining confidential files.
Overview of Work Environment/Client Nuances/Team Overview: working with the management team onsite
Resource's typical working day:
Answering Phone Calls
Handles incoming calls in the management office.
Provides information or directs calls to the appropriate contact.
Guest Reception
Greets and assists guests upon arrival.
Ensures visitor protocols are followed.
Reviews, validates, and submits invoices for approval.
Coordinates with relevant departments for discrepancies.
Purchase and Contract Orders Management
Prepares and monitors purchase orders.
Supports contract documentation and renewal tracking.
Communicates with vendors or suppliers for order fulfillment and inquiries.
Must Have Skills:
General Computer Knowledge - Comfortable navigating various systems and applications; able to troubleshoot basic technical issues.
General Office Skills - Proficient in tasks such as filing, scheduling, handling phone calls, and maintaining organized workspaces.
Professional Guest Reception - Able to greet and assist guests in a courteous, confident, and professional manner.
Email Management - Skilled in composing, organizing, and responding to emails efficiently and with attention to tone and clarity.
Knowledge of Microsoft Office Suite - Familiar with tools such as Word, Excel, Outlook, and PowerPoint; capable of using them for day-to-day operations.
Nice-to-Have Skills
Organized
Able to multitask
Team player
Aside from the mentioned Must-Have Skills, the HM is also looking for candidates that has; Reliability and Attendance: The role requires a high level of dependability, with consistent attendance and punctuality being essential to meet operational needs.
Professional Expectations: Regular and reliable attendance is a critical component of success in this position, as it directly impacts team performance and operational efficiency.
Years of experience:
0–2 years of experience in administrative roles or related fields
Preferred, but nor required: Background in property management
Education: At least a GED or equivalent required
Software Skills
General familiarity with common software applications
Microsoft Office Suite (e.g., Word, Excel, Outlook, PowerPoint)
Experience using email platforms and basic office productivity tools
Interview Process: 1-2 virtual and/or onsite
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Overview of Work Environment/Client Nuances/Team Overview: working with the management team onsite
Resource's typical working day:
Answering Phone Calls
Handles incoming calls in the management office.
Provides information or directs calls to the appropriate contact.
Guest Reception
Greets and assists guests upon arrival.
Ensures visitor protocols are followed.
Reviews, validates, and submits invoices for approval.
Coordinates with relevant departments for discrepancies.
Purchase and Contract Orders Management
Prepares and monitors purchase orders.
Supports contract documentation and renewal tracking.
Communicates with vendors or suppliers for order fulfillment and inquiries.
Must Have Skills:
General Computer Knowledge - Comfortable navigating various systems and applications; able to troubleshoot basic technical issues.
General Office Skills - Proficient in tasks such as filing, scheduling, handling phone calls, and maintaining organized workspaces.
Professional Guest Reception - Able to greet and assist guests in a courteous, confident, and professional manner.
Email Management - Skilled in composing, organizing, and responding to emails efficiently and with attention to tone and clarity.
Knowledge of Microsoft Office Suite - Familiar with tools such as Word, Excel, Outlook, and PowerPoint; capable of using them for day-to-day operations.
Nice-to-Have Skills
Organized
Able to multitask
Team player
Aside from the mentioned Must-Have Skills, the HM is also looking for candidates that has; Reliability and Attendance: The role requires a high level of dependability, with consistent attendance and punctuality being essential to meet operational needs.
Professional Expectations: Regular and reliable attendance is a critical component of success in this position, as it directly impacts team performance and operational efficiency.
Years of experience:
0–2 years of experience in administrative roles or related fields
Preferred, but nor required: Background in property management
Education: At least a GED or equivalent required
Software Skills
General familiarity with common software applications
Microsoft Office Suite (e.g., Word, Excel, Outlook, PowerPoint)
Experience using email platforms and basic office productivity tools
Interview Process: 1-2 virtual and/or onsite
#J-18808-Ljbffr