The Assistant Property Manager supports the daily operations of a residential property management portfolio. This role works closely with property managers, maintenance technicians, tenants, and vendors to ensure properties are well-maintained, compliant, and operating efficiently. The ideal candidate is highly organized, detail-oriented, and able to multitask in a fast-paced environment.
Key Responsibilities Administrative & Operational Support
Deliver and set up lockboxes; manage and update access codes
Organize, monitor, and manage key logs
Maintain and update property information (square footage, breaker box locations, paint details, landscaping schedules, ownership info, etc.)
Maintain accurate tenant and vendor files (digital and physical)
Scan and file bills, leases, tenant documents, and notices
Mail, email, and post required notices
Request W-9 forms from new vendors
Monitor owner portals/pages (reserves, maintenance specifications, notes)
Tenant & Lease Management
Assist with lease renewals and lease notices
Monitor lease renewal dates and upcoming expirations
Input and process RUBS (Ratio Utility Billing System) charges in tenant accounts
Monitor and track tenant insurance (request, scan, and file policies)
Maintain tenant communication logs
Monitor move-outs, including documentation, notes, and forwarding addresses
Coordinate pre-move-out and pre-move-in inspections (checklists and scheduling)
Take and organize move-in inspection photos
Coordinate property maintenance with technicians
Assign and coordinate daily maintenance schedules
Monitor maintenance staff location and availability
Review and check work orders daily
Monitor turn timeline board to ensure unit readiness
Quality check and follow up after maintenance jobs
Facilitate delivery of trash bins to properties
Monitor and manage trash company accounts (setups and changes)
Monitor and manage utility account setups and changes
Communicate with vendors regarding work orders, scheduling, and documentation
Communication & Support
Serve as a runner for property-specific needs and urgent situations
Communicate professionally with tenants and vendors
Monitor tenant and vendor portals for updates and requests
Qualifications
Previous experience in property management or administrative support preferred
Strong organizational and time management skills
Ability to prioritize and manage multiple tasks simultaneously
Detail-oriented with strong follow-through
Excellent written and verbal communication skills
Proficiency in property management software and Microsoft Office/Google Workspace
Valid driver’s license and reliable transportation (if required for runner duties)
This position involves a combination of office-based administrative work and field tasks at managed properties. Occasional local travel between properties may be required.
If you are a proactive and results-driven professional with a passion for real estate development, we encourage you to apply for this exciting opportunity!
Infill Innovation Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
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Key Responsibilities Administrative & Operational Support
Deliver and set up lockboxes; manage and update access codes
Organize, monitor, and manage key logs
Maintain and update property information (square footage, breaker box locations, paint details, landscaping schedules, ownership info, etc.)
Maintain accurate tenant and vendor files (digital and physical)
Scan and file bills, leases, tenant documents, and notices
Mail, email, and post required notices
Request W-9 forms from new vendors
Monitor owner portals/pages (reserves, maintenance specifications, notes)
Tenant & Lease Management
Assist with lease renewals and lease notices
Monitor lease renewal dates and upcoming expirations
Input and process RUBS (Ratio Utility Billing System) charges in tenant accounts
Monitor and track tenant insurance (request, scan, and file policies)
Maintain tenant communication logs
Monitor move-outs, including documentation, notes, and forwarding addresses
Coordinate pre-move-out and pre-move-in inspections (checklists and scheduling)
Take and organize move-in inspection photos
Coordinate property maintenance with technicians
Assign and coordinate daily maintenance schedules
Monitor maintenance staff location and availability
Review and check work orders daily
Monitor turn timeline board to ensure unit readiness
Quality check and follow up after maintenance jobs
Facilitate delivery of trash bins to properties
Monitor and manage trash company accounts (setups and changes)
Monitor and manage utility account setups and changes
Communicate with vendors regarding work orders, scheduling, and documentation
Communication & Support
Serve as a runner for property-specific needs and urgent situations
Communicate professionally with tenants and vendors
Monitor tenant and vendor portals for updates and requests
Qualifications
Previous experience in property management or administrative support preferred
Strong organizational and time management skills
Ability to prioritize and manage multiple tasks simultaneously
Detail-oriented with strong follow-through
Excellent written and verbal communication skills
Proficiency in property management software and Microsoft Office/Google Workspace
Valid driver’s license and reliable transportation (if required for runner duties)
This position involves a combination of office-based administrative work and field tasks at managed properties. Occasional local travel between properties may be required.
If you are a proactive and results-driven professional with a passion for real estate development, we encourage you to apply for this exciting opportunity!
Infill Innovation Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
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