The Walt Disney Company. California, Santa Monica
JobMonkey, Inc., Santa Monica, California, United States, 90403
Job Summary
About the Role & Team: At Disney, we are storytellers. We make the impossible, possible. We do this through utilizing and developing cutting-edge technology and pushing the envelope to bring stories to life through our movies, products, interactive games, parks and resorts, and media networks. Now is your chance to join our talented team that delivers unparalleled creative content to audiences around the world. This role will report and provide support to Assistant Chief Counsel, Disney Direct to Consumer Legal as well as other legal professionals within the group, in coordination with administrative colleagues. The responsibilities of the Executive Assistant include managing workflow, setting up new matter files, tracking projects status, calendaring and scheduling, handling complex communications, coordinating weekly updates, and assisting with on‑site needs. This role will be a vital part of the support team that keeps the DTC Legal Group moving by responding quickly, anticipating executives' and teams' needs, and staying one step ahead. Above all else, the successful candidate should be a friendly face who is always willing to help! This role is a full‑time nonexempt position, and is based on‑site in Santa Monica, California. The successful candidate must be a highly organized, detail‑oriented, proactive, adaptable person with excellent written and verbal communication skills. The successful candidate must have the ability to communicate effectively and multitask in a fast‑paced environment while maintaining a sense of humor, a willingness to pitch in and help when needed and interacting well with all levels of personnel.
What You Will Do
Manage calendars including scheduling meetings and appointments, and collaborate with administrative colleagues to effectively schedule meetings and streamline communication
Conduct thorough contract searches across multiple repositories, increasing access to critical documentation
Prepare and submit travel and expense reports
Draft correspondence, manage incoming/outgoing mail and prioritize incoming communications
Coordinate logistics for meetings, including room bookings and audiovisual set‑up
Monitor and manage shared Legal inbox in Outlook; triage and route incoming legal correspondence to appropriate internal teams
Oversee subpoena intake process, including distribution subpoenas received via mailroom and shared inbox to appropriate legal and business stakeholders
Maintain files, coordinate pickup and delivery of materials as requested including scheduling courier and overnight services
Consistently maintain standards of strict confidentiality with respect to all matters and documents
Support and collaborate on weekly updates, research projects, and department projects as requested
Anticipate and avoid potential timing issues to ensure matters run seamlessly/on time
Periodically provide general office management support to team, including the handling of building occupancy related matters, oversee facility issues, order supplies, and work with building management as needed
Onboard new employees, including physical and IT access
Perform special projects and other related duties as assigned or requested
Required Qualifications & Skills
3+ years of relevant experience
Interact well with all levels of personnel
Work effectively in a team‑oriented environment
Must have the ability to be flexible in work situations
Must have superior organizational skills with the ability to multi‑task, prioritize workload efficiently and effectively
Strong computing skills, including proficiency in Microsoft Word, Excel, Outlook, and DocuSign
Experience with NetDocuments preferable
Must be detail‑oriented, with accurate input and proofreading skills
Must be able to work efficiently in a fast‑paced, demanding environment while effectively managing deadlines
Familiarity with technology‑related matters preferred
Self‑starter with ability to multi‑task, excellent work ethic and commitment to professionalism
Education
Required: High school degree or equivalent
Compensation The hiring range for this position in Greater Los Angeles area is $65,300 to $87,500 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job‑related knowledge, skills, and experience among other factors. A bonus and/or long‑term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
About The Walt Disney Company (Corporate) At Disney Corporate you can see how the businesses behind the Company's powerful brands come together to create the most innovative, far‑reaching and admired entertainment company in the world. As a member of a corporate team, you'll work with world‑class leaders driving the strategies that keep The Walt Disney Company at the leading edge of entertainment. See and be seen by other innovative thinkers as you enable the greatest storytellers in the world to create memories for millions of families around the globe.
About The Walt Disney Company The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world‑class stories and experiences for every member of the family. Disney's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
Equal Opportunity Employer Disney Worldwide Services, Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.
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What You Will Do
Manage calendars including scheduling meetings and appointments, and collaborate with administrative colleagues to effectively schedule meetings and streamline communication
Conduct thorough contract searches across multiple repositories, increasing access to critical documentation
Prepare and submit travel and expense reports
Draft correspondence, manage incoming/outgoing mail and prioritize incoming communications
Coordinate logistics for meetings, including room bookings and audiovisual set‑up
Monitor and manage shared Legal inbox in Outlook; triage and route incoming legal correspondence to appropriate internal teams
Oversee subpoena intake process, including distribution subpoenas received via mailroom and shared inbox to appropriate legal and business stakeholders
Maintain files, coordinate pickup and delivery of materials as requested including scheduling courier and overnight services
Consistently maintain standards of strict confidentiality with respect to all matters and documents
Support and collaborate on weekly updates, research projects, and department projects as requested
Anticipate and avoid potential timing issues to ensure matters run seamlessly/on time
Periodically provide general office management support to team, including the handling of building occupancy related matters, oversee facility issues, order supplies, and work with building management as needed
Onboard new employees, including physical and IT access
Perform special projects and other related duties as assigned or requested
Required Qualifications & Skills
3+ years of relevant experience
Interact well with all levels of personnel
Work effectively in a team‑oriented environment
Must have the ability to be flexible in work situations
Must have superior organizational skills with the ability to multi‑task, prioritize workload efficiently and effectively
Strong computing skills, including proficiency in Microsoft Word, Excel, Outlook, and DocuSign
Experience with NetDocuments preferable
Must be detail‑oriented, with accurate input and proofreading skills
Must be able to work efficiently in a fast‑paced, demanding environment while effectively managing deadlines
Familiarity with technology‑related matters preferred
Self‑starter with ability to multi‑task, excellent work ethic and commitment to professionalism
Education
Required: High school degree or equivalent
Compensation The hiring range for this position in Greater Los Angeles area is $65,300 to $87,500 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job‑related knowledge, skills, and experience among other factors. A bonus and/or long‑term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
About The Walt Disney Company (Corporate) At Disney Corporate you can see how the businesses behind the Company's powerful brands come together to create the most innovative, far‑reaching and admired entertainment company in the world. As a member of a corporate team, you'll work with world‑class leaders driving the strategies that keep The Walt Disney Company at the leading edge of entertainment. See and be seen by other innovative thinkers as you enable the greatest storytellers in the world to create memories for millions of families around the globe.
About The Walt Disney Company The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world‑class stories and experiences for every member of the family. Disney's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
Equal Opportunity Employer Disney Worldwide Services, Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.
#J-18808-Ljbffr