Transfer Credit Specialist - #005191
Western Carolina University, Cullowhee, North Carolina, United States, 28723
Transfer Credit Specialist
Posting Number: SHRA1627P
Quick Link: https://jobs.wcu.edu/postings/32993
Classification Title: Administrative Support Specialist
Competency Level: Journey
Working Title: Transfer Credit Specialist - #005191
Department: Registrar
Open Date: 02/20/2026
Close Date: 03/01/2026
Open Until Filled: No
Position Summary Primary location: Cullowhee, NC campus. The Transfer and Curriculum team in the Registrar's Office evaluates and articulates transfer credit and exam scores for new and current students. In addition, the team is responsible for quality assurance processes supporting the annual publication of the University catalog. This role primarily involves the physical processing and imaging of transcripts from other institutions; communicating regularly with department heads, program directors, advisors, admissions staff, and students; training student workers; responding to email inquiries and participation in the office phone queue; and contributing to graduation and commencement processes as part of the larger Registrar's Office staff. Thorough training will be provided, as well as campus-wide professional development opportunities. The successful applicant would be someone who enjoys working as part of a team and who can manage and prioritize their own time and workload; is familiar with working with the fine details of processes and who catches errors and inconsistencies in data; asks questions about anything they don't understand; and enjoys advocating for students and partnering with other departments to make processes more efficient and helpful.
Must be eligible to work in the United States without sponsorship.
Knowledge, Skills, & Abilities
Prior work experience utilizing computer technology and Windows-based programs
Proficiency in high volume workload and keyboarding/data entry
Extensive knowledge of and ability to interpret university policies and procedures related to curriculum development and/or transfer credit articulation
Excellent oral, written, and interpersonal communication skills
Minimum Qualifications High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Anticipated Hiring Range $40,884
Position Type Permanent Full-Time
Number of Hours per Week 40
Number of Months per Year 12
Salary Band Range $34,602 - $58,870
Salary Grade For administrative purposes during the implementation of Career Banding this Journey level position is considered a Salary Grade 61.
Special Instructions to Applicants
Applicants must apply online in order to be considered.
Please include a cover letter, resume, and a list of three professional references (with complete contact information).
Applicants must upload a DD-214 if claiming Veteran's Preference.
PLEASE COMPLETE ALL AREAS OF THE APPLICATION. INCOMPLETE APPLICATIONS MAY NOT BE GIVEN CONSIDERATION IN THE REVIEW PROCESS.
If no applicants apply who meet the required Knowledge, Skills, Abilities/Competencies and Training and Experience requirements, then management may consider other applicants.
All new hires into positions subject to the State Human Resources Act (SHRA) will serve a 12 month probationary period as defined by the North Carolina Office of State Human Resources (OSHR).
Background/E-Verify Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Western Carolina University uses E-Verify to confirm employment eligibility of all newly hired employees. Proper documentation of identity and employability are required at the time of employment.
Credential Verification All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.
Equal Opportunity Employer Western Carolina University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; ethnicity; religion; sex; pregnancy; sexual orientation; gender identity or expression; national origin; age; disability; genetic information; political affiliation; National Guard or veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina. Persons with disabilities requiring accommodations in the application and interview process please call (828) 227-7218 or email at jobs@email.wcu.edu.
Applicant Documents Required Documents
Cover Letter/Letter of Application
Resume
List of references
Optional Documents
DD-214
NGB 23A (RPAS)
DD256 or NGB22
#J-18808-Ljbffr
Quick Link: https://jobs.wcu.edu/postings/32993
Classification Title: Administrative Support Specialist
Competency Level: Journey
Working Title: Transfer Credit Specialist - #005191
Department: Registrar
Open Date: 02/20/2026
Close Date: 03/01/2026
Open Until Filled: No
Position Summary Primary location: Cullowhee, NC campus. The Transfer and Curriculum team in the Registrar's Office evaluates and articulates transfer credit and exam scores for new and current students. In addition, the team is responsible for quality assurance processes supporting the annual publication of the University catalog. This role primarily involves the physical processing and imaging of transcripts from other institutions; communicating regularly with department heads, program directors, advisors, admissions staff, and students; training student workers; responding to email inquiries and participation in the office phone queue; and contributing to graduation and commencement processes as part of the larger Registrar's Office staff. Thorough training will be provided, as well as campus-wide professional development opportunities. The successful applicant would be someone who enjoys working as part of a team and who can manage and prioritize their own time and workload; is familiar with working with the fine details of processes and who catches errors and inconsistencies in data; asks questions about anything they don't understand; and enjoys advocating for students and partnering with other departments to make processes more efficient and helpful.
Must be eligible to work in the United States without sponsorship.
Knowledge, Skills, & Abilities
Prior work experience utilizing computer technology and Windows-based programs
Proficiency in high volume workload and keyboarding/data entry
Extensive knowledge of and ability to interpret university policies and procedures related to curriculum development and/or transfer credit articulation
Excellent oral, written, and interpersonal communication skills
Minimum Qualifications High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Anticipated Hiring Range $40,884
Position Type Permanent Full-Time
Number of Hours per Week 40
Number of Months per Year 12
Salary Band Range $34,602 - $58,870
Salary Grade For administrative purposes during the implementation of Career Banding this Journey level position is considered a Salary Grade 61.
Special Instructions to Applicants
Applicants must apply online in order to be considered.
Please include a cover letter, resume, and a list of three professional references (with complete contact information).
Applicants must upload a DD-214 if claiming Veteran's Preference.
PLEASE COMPLETE ALL AREAS OF THE APPLICATION. INCOMPLETE APPLICATIONS MAY NOT BE GIVEN CONSIDERATION IN THE REVIEW PROCESS.
If no applicants apply who meet the required Knowledge, Skills, Abilities/Competencies and Training and Experience requirements, then management may consider other applicants.
All new hires into positions subject to the State Human Resources Act (SHRA) will serve a 12 month probationary period as defined by the North Carolina Office of State Human Resources (OSHR).
Background/E-Verify Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Western Carolina University uses E-Verify to confirm employment eligibility of all newly hired employees. Proper documentation of identity and employability are required at the time of employment.
Credential Verification All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.
Equal Opportunity Employer Western Carolina University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; ethnicity; religion; sex; pregnancy; sexual orientation; gender identity or expression; national origin; age; disability; genetic information; political affiliation; National Guard or veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina. Persons with disabilities requiring accommodations in the application and interview process please call (828) 227-7218 or email at jobs@email.wcu.edu.
Applicant Documents Required Documents
Cover Letter/Letter of Application
Resume
List of references
Optional Documents
DD-214
NGB 23A (RPAS)
DD256 or NGB22
#J-18808-Ljbffr