JLL is currently seeking a dynamic individual for the role of
Senior Property Associate
to ensure organizational excellence by fulfilling administrative functions for a client. This candidate will also maintain positive relations between tenants, client/property owner, and Jones Lang LaSalle.
Estimated total compensation for this position:
$33.00 -$40.86 per hour
The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.
Shift:
Monday through Friday, 8am-5pm ET
What You’ll Be Doing Administrative
Provide direct administrative support to property management
Maintain regular contact with maintenance staff to ensure all elements of the property are clean and all needs are attended
Assist in Management Audits
Maintain and update employee, client and customer contract data bases
Organize, compile and prepare reports for distribution
Set the standard for compliance with JLL policies, procedures established for the property specifically as well as the firm
Enforce compliance with insurance requirements among tenants
Financial
Process accounts payable & accounts receivable (AP/AR)
Obtain completed W-9’s from all vendors
Assure technological advancement of support systems – maintaining budget guidelines
Assist team with budget preparation
Track budget line items related to administrative accounts
Prepare manual adjustments forms for all tenant services requests
Ensure Engineers take monthly readings from electric meters for tenants
Assist with new vendor set up
Assist management with monthly reporting
Responsible for monthly MES bill-back to clients
Responsible for invoicing tenants for any damage which they are directly responsible for
Client Services
Responsible for maintaining the day-to-day relationships with tenant contacts
Prepare tenant memos and all communications as directed by manager
Liaison between tenants and all building staff/team members
Responsible for SharePoint management and document loading
Follow up on all tenant requests to ensure completed to satisfaction
Coordinate all arrangements and notifications, acquire proper authorizations, and collect COI (certificates of insurance) as necessary
Work with manager to address tenant needs – special needs are worked through effectively
Assist the team with updating and implementing new property on-boarding
Operations
Review tenant services requests daily and note completion
Ensure all tenant contact information is accurate and completed in all building systemsCoordinate access for vendors
Distribute documents to Lease Administration
Scheduling use of materials to be moved into or out of property
Construction Projects/Contractor Relations
Draft contracts as requested by managers within 24-48 hours of the request
Collect HVAC PM Service contracts from Tenants in accordance with the Lease Agreement on an annual basis
What We’re Looking For
Associate’s/bachelor’s degree or commensurate experience preferred
2+ years commercial real estate or property team experience preferred
Proficient knowledge of Microsoft Word, Excel and PowerPoint
Adaptability – ability and willingness to learn new software applications
Ability to multi-task and work on a variety of different projects/tasks at once
Outstanding organizational and project management skills
Team-oriented; works well with others in a cross-functional way to get the job done
What’s In It For You
Comprehensive and competitive benefits plan
Join an industry leader and shape the future of commercial real estate
Deep investment in cutting-edge technology to power your work
#J-18808-Ljbffr
Senior Property Associate
to ensure organizational excellence by fulfilling administrative functions for a client. This candidate will also maintain positive relations between tenants, client/property owner, and Jones Lang LaSalle.
Estimated total compensation for this position:
$33.00 -$40.86 per hour
The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.
Shift:
Monday through Friday, 8am-5pm ET
What You’ll Be Doing Administrative
Provide direct administrative support to property management
Maintain regular contact with maintenance staff to ensure all elements of the property are clean and all needs are attended
Assist in Management Audits
Maintain and update employee, client and customer contract data bases
Organize, compile and prepare reports for distribution
Set the standard for compliance with JLL policies, procedures established for the property specifically as well as the firm
Enforce compliance with insurance requirements among tenants
Financial
Process accounts payable & accounts receivable (AP/AR)
Obtain completed W-9’s from all vendors
Assure technological advancement of support systems – maintaining budget guidelines
Assist team with budget preparation
Track budget line items related to administrative accounts
Prepare manual adjustments forms for all tenant services requests
Ensure Engineers take monthly readings from electric meters for tenants
Assist with new vendor set up
Assist management with monthly reporting
Responsible for monthly MES bill-back to clients
Responsible for invoicing tenants for any damage which they are directly responsible for
Client Services
Responsible for maintaining the day-to-day relationships with tenant contacts
Prepare tenant memos and all communications as directed by manager
Liaison between tenants and all building staff/team members
Responsible for SharePoint management and document loading
Follow up on all tenant requests to ensure completed to satisfaction
Coordinate all arrangements and notifications, acquire proper authorizations, and collect COI (certificates of insurance) as necessary
Work with manager to address tenant needs – special needs are worked through effectively
Assist the team with updating and implementing new property on-boarding
Operations
Review tenant services requests daily and note completion
Ensure all tenant contact information is accurate and completed in all building systemsCoordinate access for vendors
Distribute documents to Lease Administration
Scheduling use of materials to be moved into or out of property
Construction Projects/Contractor Relations
Draft contracts as requested by managers within 24-48 hours of the request
Collect HVAC PM Service contracts from Tenants in accordance with the Lease Agreement on an annual basis
What We’re Looking For
Associate’s/bachelor’s degree or commensurate experience preferred
2+ years commercial real estate or property team experience preferred
Proficient knowledge of Microsoft Word, Excel and PowerPoint
Adaptability – ability and willingness to learn new software applications
Ability to multi-task and work on a variety of different projects/tasks at once
Outstanding organizational and project management skills
Team-oriented; works well with others in a cross-functional way to get the job done
What’s In It For You
Comprehensive and competitive benefits plan
Join an industry leader and shape the future of commercial real estate
Deep investment in cutting-edge technology to power your work
#J-18808-Ljbffr