Internal Communications Specialist
Spectraforce Technologies, Mettawa, Illinois, United States
Position Title: Communications Specialist
Location: Mettawa, IL 60045
Work Schedule: Onsite Tuesday-Thursday (3 days/week)
Duration: 6 Months (Possible Extension)
Position Overview
We are seeking an experienced
Communications Specialist
to support internal communications within the Business Technology Solutions team. This is a newly created role designed to consolidate communication responsibilities across the department and improve structured messaging across a dynamic and growing organization.
The role supports approximately 170 employees and contractors and works closely with U.S. Commercial teams, cross-functional stakeholders, and international partners. This is a hands-on execution role and not a people management position. The specialist will work directly with leadership, including VP-level stakeholders, and support high-visibility, high-impact initiatives.
The ideal candidate is an exceptional writer who can synthesize complex information into clear, concise, and actionable messaging while maintaining consistent branding and structured communication frameworks.
Key Responsibilities Develop and execute internal communication strategies aligned with organizational objectives Create clear, concise, and engaging communications for diverse audiences (U.S. and global) Deliver standardized messaging using established templates and branding frameworks Support high-visibility, high-impact initiatives such as End-to-End and Next Gen CRM projects Provide timely and transparent project status updates Draft emails, newsletters, leadership messaging, team announcements, and internal articles Develop and maintain structured communication frameworks and internal processes Support organizational change management initiatives and technology rollouts Create and update SharePoint content Develop PowerPoint presentations and stakeholder decks Create tutorial and explainer videos to support project rollouts and organizational changes (approximately 5% of role) Coordinate proactively with cross-functional and global stakeholders Draft project documentation and reinforce communication best practices across the department
Required Qualifications
Bachelor's degree required 5-7 years of Internal Communications or Marketing Communications experience Exceptional writing, editing, and proofreading skills Proven experience supporting cross-functional and/or global projects Strong ability to synthesize complex information into clear, actionable messaging Strong PowerPoint creation skills (required) Experience creating tutorial or explainer videos (required) Experience drafting project documentation, newsletters, and internal communications Experience working with SharePoint Proficiency in Microsoft Office Suite, especially PowerPoint Comfortable working in a fast-paced, evolving environment
Preferred Qualifications
Experience with Figma (currently in use) Experience with Adobe Premiere Pro, Photoshop, Illustrator, Canva, or Staffbase Exposure to change management initiatives Strong organizational and project management skills Ability to build structure and improve communication frameworks across teams
Role Highlights
Newly created role within a growing organization High exposure to leadership and executive stakeholders Opportunity to work on strategic, high-impact initiatives Dynamic and evolving environment Strong opportunity for long-term growth and learning
Location: Mettawa, IL 60045
Work Schedule: Onsite Tuesday-Thursday (3 days/week)
Duration: 6 Months (Possible Extension)
Position Overview
We are seeking an experienced
Communications Specialist
to support internal communications within the Business Technology Solutions team. This is a newly created role designed to consolidate communication responsibilities across the department and improve structured messaging across a dynamic and growing organization.
The role supports approximately 170 employees and contractors and works closely with U.S. Commercial teams, cross-functional stakeholders, and international partners. This is a hands-on execution role and not a people management position. The specialist will work directly with leadership, including VP-level stakeholders, and support high-visibility, high-impact initiatives.
The ideal candidate is an exceptional writer who can synthesize complex information into clear, concise, and actionable messaging while maintaining consistent branding and structured communication frameworks.
Key Responsibilities Develop and execute internal communication strategies aligned with organizational objectives Create clear, concise, and engaging communications for diverse audiences (U.S. and global) Deliver standardized messaging using established templates and branding frameworks Support high-visibility, high-impact initiatives such as End-to-End and Next Gen CRM projects Provide timely and transparent project status updates Draft emails, newsletters, leadership messaging, team announcements, and internal articles Develop and maintain structured communication frameworks and internal processes Support organizational change management initiatives and technology rollouts Create and update SharePoint content Develop PowerPoint presentations and stakeholder decks Create tutorial and explainer videos to support project rollouts and organizational changes (approximately 5% of role) Coordinate proactively with cross-functional and global stakeholders Draft project documentation and reinforce communication best practices across the department
Required Qualifications
Bachelor's degree required 5-7 years of Internal Communications or Marketing Communications experience Exceptional writing, editing, and proofreading skills Proven experience supporting cross-functional and/or global projects Strong ability to synthesize complex information into clear, actionable messaging Strong PowerPoint creation skills (required) Experience creating tutorial or explainer videos (required) Experience drafting project documentation, newsletters, and internal communications Experience working with SharePoint Proficiency in Microsoft Office Suite, especially PowerPoint Comfortable working in a fast-paced, evolving environment
Preferred Qualifications
Experience with Figma (currently in use) Experience with Adobe Premiere Pro, Photoshop, Illustrator, Canva, or Staffbase Exposure to change management initiatives Strong organizational and project management skills Ability to build structure and improve communication frameworks across teams
Role Highlights
Newly created role within a growing organization High exposure to leadership and executive stakeholders Opportunity to work on strategic, high-impact initiatives Dynamic and evolving environment Strong opportunity for long-term growth and learning