Catering Sales Coordinator | Part-Time | Please Touch Museum
Oak View Group, Phila, Pennsylvania, United States
Oak View Group
Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. We offer an unmatched, 360‑degree solution set for a collection of world‑class owned venues and serve a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.
Position Summary The
Catering Sales Coordinator
provides assistance and administrative support to the Catering Sales Managers and Catering Director; assists in coordinating the licensing of space and booking of events for the facility and preparation of catering internal and external communications.
This role pays an hourly rate of $25.00–$28.00.
Benefits for Part‑Time roles 401(k) Savings Plan and 401(k) matching.
Open Until This position will remain open until May 22, 2026.
Responsibilities
Represent the facility to potential users; respond to inquiries regarding facility use and send out food and beverage materials; assist users in finalizing booking arrangements, contracts, and collection of deposits.
Assist the Catering Team in preparing event license agreements, addenda and related correspondence; review documents for completeness and accuracy; follow up with users regarding deposits, insurance, and other license agreement requirements.
Assist the Catering Team in updating user contact and account information, blocking event space, and recording other booking information in the computerized event booking and management system.
Create and maintain event files; distribute and reconcile all event folders and respective checklists for the department.
Represent the department at weekly operational meetings.
Update event revenues in the computerized system on a weekly and monthly basis as required for forecasting.
Coordinate client “appreciation” gift program.
Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.
Perform other duties as required.
Qualifications
Minimum of two (2) years of increasingly responsible experience in an administrative support position, preferably in a sales capacity at a hotel, convention center or related meeting venue.
Bachelor’s degree from an accredited college or university with major coursework in business administration, hospitality management or related field.
Additional years of experience may be substituted for formal education.
Ability to communicate clearly, accurately and concisely in the English language, both orally and in writing; type at a speed necessary for successful completion of job tasks.
Ability to prioritize work and effectively resolve workload issues.
Learn and understand the operation of a convention center and apply that knowledge to continually improve.
Make basic arithmetic calculations (addition, subtraction, multiplication, and division) either manually or by operating a calculator.
Diversity & Inclusion Strengthened by our Differences. United to Make a Difference. At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team. We also believe that inclusivity drives innovation, strengthens our
people , improves our
service , and raises our
excellence . Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is why we are committed to amplifying voices from all different backgrounds.
Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.
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Position Summary The
Catering Sales Coordinator
provides assistance and administrative support to the Catering Sales Managers and Catering Director; assists in coordinating the licensing of space and booking of events for the facility and preparation of catering internal and external communications.
This role pays an hourly rate of $25.00–$28.00.
Benefits for Part‑Time roles 401(k) Savings Plan and 401(k) matching.
Open Until This position will remain open until May 22, 2026.
Responsibilities
Represent the facility to potential users; respond to inquiries regarding facility use and send out food and beverage materials; assist users in finalizing booking arrangements, contracts, and collection of deposits.
Assist the Catering Team in preparing event license agreements, addenda and related correspondence; review documents for completeness and accuracy; follow up with users regarding deposits, insurance, and other license agreement requirements.
Assist the Catering Team in updating user contact and account information, blocking event space, and recording other booking information in the computerized event booking and management system.
Create and maintain event files; distribute and reconcile all event folders and respective checklists for the department.
Represent the department at weekly operational meetings.
Update event revenues in the computerized system on a weekly and monthly basis as required for forecasting.
Coordinate client “appreciation” gift program.
Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.
Perform other duties as required.
Qualifications
Minimum of two (2) years of increasingly responsible experience in an administrative support position, preferably in a sales capacity at a hotel, convention center or related meeting venue.
Bachelor’s degree from an accredited college or university with major coursework in business administration, hospitality management or related field.
Additional years of experience may be substituted for formal education.
Ability to communicate clearly, accurately and concisely in the English language, both orally and in writing; type at a speed necessary for successful completion of job tasks.
Ability to prioritize work and effectively resolve workload issues.
Learn and understand the operation of a convention center and apply that knowledge to continually improve.
Make basic arithmetic calculations (addition, subtraction, multiplication, and division) either manually or by operating a calculator.
Diversity & Inclusion Strengthened by our Differences. United to Make a Difference. At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team. We also believe that inclusivity drives innovation, strengthens our
people , improves our
service , and raises our
excellence . Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is why we are committed to amplifying voices from all different backgrounds.
Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.
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