Summary Objective
This position performs complex professional and difficult administrative work in assisting the planning, organizing and directing the City’s fiscal activities and operations of the department. This position assists in the supervision of the Finance Staff and Utility Billing.
Salary Range $86,103 to $107,646, depending on experience and qualifications.
Essential Functions
Assists in planning, directing, and organizing the activities of the Finance Department, preparing financial reports; preparing City budget; maintaining records and files.
Assist in supervising the maintenance, control, and analysis of the fiscal operations of the City government; maintaining adequate accounting records to document compliance with local, state, and federal laws and ordinances; safeguarding assets of the City through implementation or acquisition of adequate internal control mechanisms, investments, and insurance coverage.
Participates in the formulation and implementation of applicable financial policies; provides general advice, assistance, and recommendations to the Finance Director.
Assist in supervising and participating in the posting and balancing of City ledgers; assist supervising the preparation of payroll and related records and billing; assist in supervising revenue administration; develop purchase orders, financial statements, and other related reports.
Working with the Finance Director coordinating the preparation of the annual City budget; aids department heads in preparing budget estimates and in determining costs for new, expanded, or reorganized programs; implements approved budget; prepares budget amendments as necessary, making appropriate ledger adjustments and estimating available fund balance.
Assists in maintaining and updating all information related to bonds and notes payable for projects undertaken by the City.
As requested, prepares periodic reports on City investments and securities for presentation to the City Manager and City Council. As requested, prepares regular and special financial analyses and reports for the City Manager and the City Council.
Assists City department heads with financial matters; answers inquiries and explains policies and procedures.
Analyzes and evaluates existing and alternative practices and procedures for the financial management of the City.
Assists in the preparation of specifications for bids for insurance coverage; assist in supervising insurance claims; reviewing policies for adequate coverage and proper charges.
Oversees maintenance of all accounting work on grants received by the City; processes adequate records, reimbursements, and code reviews to comply with applicable laws and ordinances.
Assists outside auditors in completion of the annual City audit.
Assists in the preparation of fiscal statements.
Assists in developing, supervising, and monitoring adherence to established procedures for the procurement of materials, equipment, and services for the City. In the absence of the Finance Director, acts as the City’s Procurement Agent.
Assist in administering risk management functions for the City.
May be called upon to supervise, direct, and evaluate staff. Assists to ensure subordinates receive exceptional training required for assigned positions. Determines further training needs of staff; processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.
Performs other related work as assigned.
Knowledge, Skills and Abilities Thorough knowledge of the principles and practices of public finance administration, including principles and practices of municipal accounting. Thorough knowledge of the principles and practices of automated systems and their use in a municipal environment. Considerable knowledge of supervision including motivation, communication, leadership, performance coaching and evaluation. Ability to obtain a thorough working knowledge of Virginia General Statutes and of local ordinances governing municipal financial practices and procedures. Ability to evaluate complex financial systems and formulate and install accounting methods, procedures, forms, and records. Ability to plan, organize direct, and evaluate the work of supervisors and employees in the specialized field of accounting and collections. Ability to design and prepare analytical or interpretative financial statements. Ability to establish and maintain effective working relationships with the public, departmental heads, governmental officials and other City employees. Ability to conduct long‑range fiscal planning and perform accurate and thorough analysis while preparing financial records and reports.
Minimum Education and Experience Requirements
Bachelor’s Degree in Accounting, Finance, Business or Public Administration, Public Policy, or a related field.
Six (6) to nine (9) years as a senior level government executive responsible for budgeting, contracts, accounting or financial management in municipal government; or possession of any equivalent combination of education and experience.
Ability to be bonded.
Physical Demands
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable Hazards (Work Environment)
None
Special Certifications and Licenses
Must possess and maintain a valid state driver’s license with an acceptable driving history.
Certified Public Accountant (CPA) and licenses to practice in Virginia preferred.
Completion of the requirements for the Virginia Government Finance Officers Association (VGFOA) and Radford University Government and Nonprofit Assistance Center (GNAC) Certificate Program or the ability to obtain certification within two years of employment.
Americans with Disabilities Act Compliance The City of Franklin is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
Standard Clauses May be required to work nights, weekends and holidays to meet the business needs of the City.
Additional Information This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
Essential Safety Functions It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses. Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed, and employees are properly trained.
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Salary Range $86,103 to $107,646, depending on experience and qualifications.
Essential Functions
Assists in planning, directing, and organizing the activities of the Finance Department, preparing financial reports; preparing City budget; maintaining records and files.
Assist in supervising the maintenance, control, and analysis of the fiscal operations of the City government; maintaining adequate accounting records to document compliance with local, state, and federal laws and ordinances; safeguarding assets of the City through implementation or acquisition of adequate internal control mechanisms, investments, and insurance coverage.
Participates in the formulation and implementation of applicable financial policies; provides general advice, assistance, and recommendations to the Finance Director.
Assist in supervising and participating in the posting and balancing of City ledgers; assist supervising the preparation of payroll and related records and billing; assist in supervising revenue administration; develop purchase orders, financial statements, and other related reports.
Working with the Finance Director coordinating the preparation of the annual City budget; aids department heads in preparing budget estimates and in determining costs for new, expanded, or reorganized programs; implements approved budget; prepares budget amendments as necessary, making appropriate ledger adjustments and estimating available fund balance.
Assists in maintaining and updating all information related to bonds and notes payable for projects undertaken by the City.
As requested, prepares periodic reports on City investments and securities for presentation to the City Manager and City Council. As requested, prepares regular and special financial analyses and reports for the City Manager and the City Council.
Assists City department heads with financial matters; answers inquiries and explains policies and procedures.
Analyzes and evaluates existing and alternative practices and procedures for the financial management of the City.
Assists in the preparation of specifications for bids for insurance coverage; assist in supervising insurance claims; reviewing policies for adequate coverage and proper charges.
Oversees maintenance of all accounting work on grants received by the City; processes adequate records, reimbursements, and code reviews to comply with applicable laws and ordinances.
Assists outside auditors in completion of the annual City audit.
Assists in the preparation of fiscal statements.
Assists in developing, supervising, and monitoring adherence to established procedures for the procurement of materials, equipment, and services for the City. In the absence of the Finance Director, acts as the City’s Procurement Agent.
Assist in administering risk management functions for the City.
May be called upon to supervise, direct, and evaluate staff. Assists to ensure subordinates receive exceptional training required for assigned positions. Determines further training needs of staff; processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.
Performs other related work as assigned.
Knowledge, Skills and Abilities Thorough knowledge of the principles and practices of public finance administration, including principles and practices of municipal accounting. Thorough knowledge of the principles and practices of automated systems and their use in a municipal environment. Considerable knowledge of supervision including motivation, communication, leadership, performance coaching and evaluation. Ability to obtain a thorough working knowledge of Virginia General Statutes and of local ordinances governing municipal financial practices and procedures. Ability to evaluate complex financial systems and formulate and install accounting methods, procedures, forms, and records. Ability to plan, organize direct, and evaluate the work of supervisors and employees in the specialized field of accounting and collections. Ability to design and prepare analytical or interpretative financial statements. Ability to establish and maintain effective working relationships with the public, departmental heads, governmental officials and other City employees. Ability to conduct long‑range fiscal planning and perform accurate and thorough analysis while preparing financial records and reports.
Minimum Education and Experience Requirements
Bachelor’s Degree in Accounting, Finance, Business or Public Administration, Public Policy, or a related field.
Six (6) to nine (9) years as a senior level government executive responsible for budgeting, contracts, accounting or financial management in municipal government; or possession of any equivalent combination of education and experience.
Ability to be bonded.
Physical Demands
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable Hazards (Work Environment)
None
Special Certifications and Licenses
Must possess and maintain a valid state driver’s license with an acceptable driving history.
Certified Public Accountant (CPA) and licenses to practice in Virginia preferred.
Completion of the requirements for the Virginia Government Finance Officers Association (VGFOA) and Radford University Government and Nonprofit Assistance Center (GNAC) Certificate Program or the ability to obtain certification within two years of employment.
Americans with Disabilities Act Compliance The City of Franklin is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
Standard Clauses May be required to work nights, weekends and holidays to meet the business needs of the City.
Additional Information This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
Essential Safety Functions It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses. Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed, and employees are properly trained.
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