Operations Director, Satellite
Dana-Farber Cancer Institute, Boston, Massachusetts, us, 02298
In collaboration with the Senior Director of Network Operations, site Medical Director and Nurse Director, the Operations Director I will oversee daily operations that support the delivery of care to hematology/oncology patients and families in a safe, efficient and effective manner while creating an environment that fosters and promotes compassion, respect, sensitivity, confidentiality, and expert-based patient care delivery. The Operations Director will formulate and implement a plan for goals for the site and participate in the Quality Assessment and Improvement Program. They will work closely with DFCI, and affiliate hospital leadership to establish non-clinical policies and procedures and ensure compliance of all policies and procedures in the conduct of business. Will work with DFCI-Longwood and affiliate hospital leaders to oversee service-level agreements, manage administrative affairs related to the development of new as well as existing programs and collect, provide and present operational, financial and personnel data as requested. The Operations Director will interact and collaborate with DFCI and affiliate hospital leadership on issues regarding financial reporting, sensitive and confidential information reporting and represent the site on Institutional business matters, committee assignments, task forces and focus groups. Collaborates with:NHOH: COO, CFO, Physicians, APPsElliot Hospital: Managers of Lab, Imaging, Surgery, Blood Bank, Food Services, Radiation Oncology, etc.DFCI: VP, Network Operations; Medical Director, Network; VP, Network Nursing/Patient Care Services; Senior Director, Network Nursing and key related Longwood leaders
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high‑risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School‑affiliated hospitals.
Primary Duties and Responsibilities Strategy/Business Development
In collaboration with the VP Network Operations, Senior Director, Network Operations, site Medical Director and Nurse Director, creates and manages a comprehensive business and marketing strategy, including physician outreach and the growth of referrals
Collaboratively develops and ensures implementation of annual goals for site operations; oversees the development and deployment of strategies and tactics to achieve goals
Establishes and manages an excellent working relationship with leaders of the affiliate hospitals to enhance programs and services offered at each of the sites
Works with affiliate hospital to Implement new services and programs including 2nd opinions, multidisciplinary clinics, telegenetics, tumor boards, etc.
Works closely with Marketing and Communications in planning for new marketing initiatives or materials and outreach
Clinic Operations
Oversee workflow development and identify opportunities for improvement of daily operations and patient flow
Collaborate with key physician leaders to develop site‑specific growth plans
In collaboration with the Medical Director and Nurse Director, ensures that the service maintains constant readiness for all regulatory agency reviews including but not limited to the Joint Commission and the Department of Public Health
Work with unit co‑leaders to ensure that staffing levels and resource allocation are appropriate
Ensure that the appropriate departments are alerted in a timely manner for problems relating to the efficient operation of the unit
Serve as the expert and super user for all IS systems
Personnel
Supervise and oversee work of all administrative staff. This work includes, but is not limited to, the following:
Hold regular provider, administrative and all staff meetings in collaboration with the Medical Director and Nurse Director
Manage all performance reviews for administrative staff
Act as a mentor for administrative staff. Make recommendations for professional growth and development
Creates and maintains a positive work environment and employee engagement.
Works with leadership to establish, implement and evaluate performance standards and expectations
Serves as a resource to staff on performance related issues, including providing feedback to staff and developing performance plans.
Monitors staffing relative to workload and projected trends; conducts staffing/resource analysis and regularly informs leadership of relevant trends/future needs.
Financial
Serve as cost center/budget manager for all site cost centers
Work with Senior Director, Network Operations, site Medical Director and Nurse Director to develop an operating budget and develop capital requests
Work with the Senior Director, Network Operations, and other staff to understand and address significant budget variances
Monitor and report revenue, volume, expenses and RVUs consistent with DFCI Institute‑wide methodology, including developing and preparing reports and analyses as needed
Monitor OT and staffing levels in close collaboration with the Managers and Nurse Director
Quality Improvement
Continuously seeks opportunities for process and quality improvement
Provides oversight on quality initiatives and certifications; patient satisfaction surveys
Educates and trains staff in quality and process improvement approaches and tools
Participates in initiatives to improve the quality of patient care
Serves as team member in analyzing and/or implementing changes within the unit to enhance operational performance, workflow, efficiency, and inter‑departmental activities
Supervisory Responsibilities
Direct oversight of all administrative support staff
Complete annual reviews and determine merit increases within Institute‑wide range
Responsible for organizing work, setting priorities time lines, and determining and obtaining the resources required to meet those priorities
Hold direct staff accountable for success and timely execution of all job functions
Approve weekly time for direct staff
Knowledge, Skills and Abilities
Demonstrated ability to draft correspondence, presentation and administrative documents as needed
Proven competency in working with senior leadership
Ability to coordinate and develop new programs and personnel
Proven ability to work with budgets, financial, volume, and variance reports
Demonstrated ability to establish rapport with patients and families from a variety of cultural, ethnic and religious backgrounds
Proficient in necessary computer skills
Ability to manage multiple practices and multiple affiliations with hospitals
Minimum Job Qualifications
Business concentration or Masters in Administration/Business preferred; Bachelor’s degree required
4+ years in a hospital clinic or an oncology medical office setting required
Managerial and supervisory experience in a hospital or clinical setting required (1 year minimum)
Excellent communication and writing skills
Demonstrated excellent organizational, decision‑making, communication, conflict resolution and interpersonal skills; must be able to multi‑task
Demonstrated leadership ability, critical thinking ability, problem‑solving skills and ability to make independent decisions
Patient Contact Indirect
At Dana‑Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.
Dana‑Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
Pay Transparency Statement The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate’s relevant experience, skills and qualifications.
For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).
$115,200.00 - $145,400.00
#J-18808-Ljbffr
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high‑risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School‑affiliated hospitals.
Primary Duties and Responsibilities Strategy/Business Development
In collaboration with the VP Network Operations, Senior Director, Network Operations, site Medical Director and Nurse Director, creates and manages a comprehensive business and marketing strategy, including physician outreach and the growth of referrals
Collaboratively develops and ensures implementation of annual goals for site operations; oversees the development and deployment of strategies and tactics to achieve goals
Establishes and manages an excellent working relationship with leaders of the affiliate hospitals to enhance programs and services offered at each of the sites
Works with affiliate hospital to Implement new services and programs including 2nd opinions, multidisciplinary clinics, telegenetics, tumor boards, etc.
Works closely with Marketing and Communications in planning for new marketing initiatives or materials and outreach
Clinic Operations
Oversee workflow development and identify opportunities for improvement of daily operations and patient flow
Collaborate with key physician leaders to develop site‑specific growth plans
In collaboration with the Medical Director and Nurse Director, ensures that the service maintains constant readiness for all regulatory agency reviews including but not limited to the Joint Commission and the Department of Public Health
Work with unit co‑leaders to ensure that staffing levels and resource allocation are appropriate
Ensure that the appropriate departments are alerted in a timely manner for problems relating to the efficient operation of the unit
Serve as the expert and super user for all IS systems
Personnel
Supervise and oversee work of all administrative staff. This work includes, but is not limited to, the following:
Hold regular provider, administrative and all staff meetings in collaboration with the Medical Director and Nurse Director
Manage all performance reviews for administrative staff
Act as a mentor for administrative staff. Make recommendations for professional growth and development
Creates and maintains a positive work environment and employee engagement.
Works with leadership to establish, implement and evaluate performance standards and expectations
Serves as a resource to staff on performance related issues, including providing feedback to staff and developing performance plans.
Monitors staffing relative to workload and projected trends; conducts staffing/resource analysis and regularly informs leadership of relevant trends/future needs.
Financial
Serve as cost center/budget manager for all site cost centers
Work with Senior Director, Network Operations, site Medical Director and Nurse Director to develop an operating budget and develop capital requests
Work with the Senior Director, Network Operations, and other staff to understand and address significant budget variances
Monitor and report revenue, volume, expenses and RVUs consistent with DFCI Institute‑wide methodology, including developing and preparing reports and analyses as needed
Monitor OT and staffing levels in close collaboration with the Managers and Nurse Director
Quality Improvement
Continuously seeks opportunities for process and quality improvement
Provides oversight on quality initiatives and certifications; patient satisfaction surveys
Educates and trains staff in quality and process improvement approaches and tools
Participates in initiatives to improve the quality of patient care
Serves as team member in analyzing and/or implementing changes within the unit to enhance operational performance, workflow, efficiency, and inter‑departmental activities
Supervisory Responsibilities
Direct oversight of all administrative support staff
Complete annual reviews and determine merit increases within Institute‑wide range
Responsible for organizing work, setting priorities time lines, and determining and obtaining the resources required to meet those priorities
Hold direct staff accountable for success and timely execution of all job functions
Approve weekly time for direct staff
Knowledge, Skills and Abilities
Demonstrated ability to draft correspondence, presentation and administrative documents as needed
Proven competency in working with senior leadership
Ability to coordinate and develop new programs and personnel
Proven ability to work with budgets, financial, volume, and variance reports
Demonstrated ability to establish rapport with patients and families from a variety of cultural, ethnic and religious backgrounds
Proficient in necessary computer skills
Ability to manage multiple practices and multiple affiliations with hospitals
Minimum Job Qualifications
Business concentration or Masters in Administration/Business preferred; Bachelor’s degree required
4+ years in a hospital clinic or an oncology medical office setting required
Managerial and supervisory experience in a hospital or clinical setting required (1 year minimum)
Excellent communication and writing skills
Demonstrated excellent organizational, decision‑making, communication, conflict resolution and interpersonal skills; must be able to multi‑task
Demonstrated leadership ability, critical thinking ability, problem‑solving skills and ability to make independent decisions
Patient Contact Indirect
At Dana‑Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.
Dana‑Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
Pay Transparency Statement The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate’s relevant experience, skills and qualifications.
For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).
$115,200.00 - $145,400.00
#J-18808-Ljbffr