Overview
This position supports multiple Attorneys and will work closely with them to provide all requested admin support, which may include word processing, database management, spreadsheets, presentation software, electronic calendaring, communication assistance and emailing.
Responsibilities
Maintain complex calendars for multiple Attorneys
Manage phone lines for assigned Attorneys
Time entry for Attorneys into the time-keeping system
Maintain a high level of discretion and confidentiality
Act as the point of contact between Attorneys and clients
Set up meetings and conference calls
Create expense reports and review and confirm reimbursements
Maintain attorney reading and working files
Make travel arrangements for Attorneys
Make restaurant reservations as requested
Assist with event planning as requested
Arrange for courier pick-ups and deliveries
Document revisions, proofing and editing
Process mail outs ad overnight deliveries
Periodically fill in for the primary Receptionist on the main floor as requested
Greet and direct guests to conference rooms
Qualifications Must have 5+ years of experience as an Executive Assistant
Excellent telephone skills
High proficiency in MSO (word, excel, powerpoint & outlook)
Must be highly detail oriented and work with a high degree of accuracy
Highly organized and flexible
Ability to multitask and prioritize workload
Must be team focused & self-directed and able to complete projects with limited supervision.
#J-18808-Ljbffr
Responsibilities
Maintain complex calendars for multiple Attorneys
Manage phone lines for assigned Attorneys
Time entry for Attorneys into the time-keeping system
Maintain a high level of discretion and confidentiality
Act as the point of contact between Attorneys and clients
Set up meetings and conference calls
Create expense reports and review and confirm reimbursements
Maintain attorney reading and working files
Make travel arrangements for Attorneys
Make restaurant reservations as requested
Assist with event planning as requested
Arrange for courier pick-ups and deliveries
Document revisions, proofing and editing
Process mail outs ad overnight deliveries
Periodically fill in for the primary Receptionist on the main floor as requested
Greet and direct guests to conference rooms
Qualifications Must have 5+ years of experience as an Executive Assistant
Excellent telephone skills
High proficiency in MSO (word, excel, powerpoint & outlook)
Must be highly detail oriented and work with a high degree of accuracy
Highly organized and flexible
Ability to multitask and prioritize workload
Must be team focused & self-directed and able to complete projects with limited supervision.
#J-18808-Ljbffr