Join HECO Inc. as a Procure-to-Pay Disbursements Specialist
Step into a day where your precision keeps our operations humming. Morning begins with triaging the AP inbox, reviewing and coding a high volume of invoices. You perform three-way matches against purchase orders and receipts, flag discrepancies, and partner with procurement and other teams to get issues resolved quickly. Midday is all about preparing disbursements: weekly check runs plus ACH, wire, and other electronic payments. Throughout the day, you field vendor questions, reconcile statements, and keep documentation airtight. As month-end approaches, you assist with accruals and prepare AP aging reports, and when audits arrive, you supply clear documentation and explanations.
What you will handle
Review, code, and process a high volume of vendor invoices accurately and efficiently.
Perform three-way matching of purchase orders, receipts, and invoices to ensure completeness and accuracy.
Schedule and execute weekly check runs along with ACH, wire, and other electronic payments.
Respond to vendor inquiries and resolve payment discrepancies promptly.
Reconcile vendor statements and follow up on outstanding items.
Support month-end close activities, including accruals and AP aging reports.
Maintain thorough documentation and uphold internal controls and company policies.
Collaborate with procurement and cross-functional partners to resolve invoice or PO-related issues.
Provide documentation and explanations during audits.
Qualifications
Associate or bachelor’s degree in Accounting, Finance, or related field preferred (or equivalent experience).
2+ years of hands-on accounts payable or similar accounting experience.
Solid grounding in general accounting principles and AP best practices.
Comfort with technology and new systems.
Excel proficiency, including data sorting and filtering.
Exceptional accuracy, attention to detail, and organization.
Ability to prioritize competing deadlines in a fast-paced environment.
Strong interpersonal and communication skills.
Preferred experience
ERP systems and automated AP workflow tools.
Familiarity with 1099 processing and sales tax compliance.
Background in high-volume, multi-entity environments.
Compensation $45-50k depending on experience level.
Benefits Health insurance, Life Insurance, PTO, 401(k)
Core proficiency Accounts Payable (AP)
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What you will handle
Review, code, and process a high volume of vendor invoices accurately and efficiently.
Perform three-way matching of purchase orders, receipts, and invoices to ensure completeness and accuracy.
Schedule and execute weekly check runs along with ACH, wire, and other electronic payments.
Respond to vendor inquiries and resolve payment discrepancies promptly.
Reconcile vendor statements and follow up on outstanding items.
Support month-end close activities, including accruals and AP aging reports.
Maintain thorough documentation and uphold internal controls and company policies.
Collaborate with procurement and cross-functional partners to resolve invoice or PO-related issues.
Provide documentation and explanations during audits.
Qualifications
Associate or bachelor’s degree in Accounting, Finance, or related field preferred (or equivalent experience).
2+ years of hands-on accounts payable or similar accounting experience.
Solid grounding in general accounting principles and AP best practices.
Comfort with technology and new systems.
Excel proficiency, including data sorting and filtering.
Exceptional accuracy, attention to detail, and organization.
Ability to prioritize competing deadlines in a fast-paced environment.
Strong interpersonal and communication skills.
Preferred experience
ERP systems and automated AP workflow tools.
Familiarity with 1099 processing and sales tax compliance.
Background in high-volume, multi-entity environments.
Compensation $45-50k depending on experience level.
Benefits Health insurance, Life Insurance, PTO, 401(k)
Core proficiency Accounts Payable (AP)
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