The Division of Administration/Office of Community Development has a vacancy.
The goal of the Office of Community Development is to improve the quality of life of the residents of Louisiana by administering state and federal grants. The Community Development Block Grant Program helps communities provide a suitable living environment and expand economic opportunities for their residents, particularly in low- to moderate‑income areas. The Louisiana Government Assistance Program is designed to fill the gaps where there are no federal or other state funds available to assist local governments with an identified high priority need. The Community Water Enrichment Fund provides funding to aid units of local government in rehabilitating, improving and constructing projects for community water systems to provide safe, clean drinking water.
The Division of Administration is the state government’s management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the following:
Overseeing the state’s capital construction program
Working to provide state and federal grants for community development
Development of the state budget
Providing technology services
Giving agencies guidance in the state purchasing and contracting process as they seek goods and services
Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes
Four years of experience in accounting, auditing, financial operations, economics, or contracts or grants management; or
Six years of full‑time experience in any field plus twenty‑four semester hours in accounting, finance, or economics plus one year of experience in accounting, auditing, financial operations, economics, or contracts or grants management; or
A bachelor’s degree with twenty‑four semester hours in accounting, finance, or economics plus one year of experience in accounting, auditing, financial operations, economics, or contracts or grants management; or
A bachelor’s degree in accounting, finance, business administration, management, economics, or statistics plus one year of experience in accounting, auditing, financial operations, economics, or contracts or grants management; or
An advanced degree in accounting, finance, business administration, public administration, management, economics, or statistics; or
Possession of a Certified Public Accountant (CPA) license.
EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience toward the six years of full‑time work experience in any field. The maximum substitution allowed is 120 semester hours, which substitutes for a maximum of four years of experience in any field.
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties Grant Administration and Programmatic Responsibilities
Incumbent is responsible for the management of 30 to 40 local governments’ (cities, towns, villages, parishes) LCDBG projects funded for various activities. Maintains assigned grants’ status on the in‑office database tracking system, processes requests for payments for assigned projects, reviews close‑out documents, and completes in‑office close‑out of assigned grants.
Responsible for creating and amending all grant agreements, and for preparing corresponding letters to grantees. Corresponds with OSRAP to obtain appropriate vendor numbers and to ensure correct set‑up of grantees’ banking information. Enters all LCDBG projects into LaGov system upon execution of grant agreement and possession of the proper vendor number.
Financial Policy and Program Administration
Reviews and approves financial management certifications from grantees.
Reviews all financial reports from grantees to identify expenditures of LCDBG funds. Works with CPAs, local government officials, the Louisiana Legislative Auditor’s Office, etc., to ensure financial reports are accurate and expenditures of funds are appropriate.
Conducts briefings and makes presentations at LCDBG sponsored workshops to aid local governments in their administration of the financial management tasks related to their grants. Provides both ongoing and periodic technical assistance to local governments. Analyzes findings to identify problems such as mismanagement and noncompliance relative to policies, procedures, laws, regulations, and accounting principles.
Program Monitoring and Responsibilities
Monitors funded projects of all grant types, including all programs under the LCDBG program, and makes monitoring visits to review performance of projects and ensure contractual obligations are being carried out by recipients.
Handles duties including obtaining application revisions; financial management certifications; processing requests for payments; reviewing and approving or denying requests for budget changes and program changes; monitoring on‑site to determine recipients’ compliance with program rules and regulations; monitoring construction site/project area; processing and issuing closeout.
Reviews recipients’ records for compliance with state and federal laws, rules and regulations, and in‑office policies. Based on review, determines capacity of recipients, record‑keeping practices, and identifies any questioned costs or conflict‑of‑interest issues. Conducts entrance and exit conferences with chief elected officials to discuss negative findings and possible consequences and remedial actions.
Responds regularly to written and telephone inquiries from local officials and professional consultants and engineers regarding their administration of the LCDBG Program and their expenditure of grant funds. Advises local officials of proper courses of action and possible consequences of improper or illegal actions carried out with Community Development Block Grant funds. Works with and provides advice and technical assistance to local governments in most aspects of the LCDBG program.
Economic Development Project Analysis
Participates in pre‑application meetings and explains the financial requirements of the Louisiana Community Development Block Grant (LCDBG) Economic Development (ED) Program to meeting participants. Reviews applications for ED assistance for compliance with basic program requirements. Conducts detailed financial analysis of each application.
Conducts site visits to all projects for which funds are requested and frequently meets with project applicants and participants at the Community Development office. During these visits, the incumbent clarifies any unresolved financial questions in order to make a further assessment of project feasibility.
Analyzes and ascertains the accuracy and consistency of the review process, ensuring that ED guidelines and policies established by the state and federal governments are followed.
Position‑Specific Details
Appointment Type: This vacancy will be filled by a new hire or by promotion of a current permanent status classified employee.
Career Progression: This vacancy participates in a career progression group and may be filled from this recruitment as a Community Development Financial Analyst 1 or 2.
Louisiana is a State as a Model Employer for People with Disabilities.
How To Apply
No Civil Service test score
is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.
Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
A criminal history check may be conducted on all new hires as well as employees changing positions, including promotions, demotions, details, reassignments, and transfers. Also, prospective employees may be subject to pre‑employment drug testing. New hires will be subject to employment eligibility verification via the federal government’s E‑Verify system.
Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The selected candidate will be required to submit original documentation upon hire.
For further information about this posting, please contact: E‑rica R. Gay HR Specialist Division of Administration/Office of Human Resources Email: Erica.Gay@la.gov
#J-18808-Ljbffr
The goal of the Office of Community Development is to improve the quality of life of the residents of Louisiana by administering state and federal grants. The Community Development Block Grant Program helps communities provide a suitable living environment and expand economic opportunities for their residents, particularly in low- to moderate‑income areas. The Louisiana Government Assistance Program is designed to fill the gaps where there are no federal or other state funds available to assist local governments with an identified high priority need. The Community Water Enrichment Fund provides funding to aid units of local government in rehabilitating, improving and constructing projects for community water systems to provide safe, clean drinking water.
The Division of Administration is the state government’s management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the following:
Overseeing the state’s capital construction program
Working to provide state and federal grants for community development
Development of the state budget
Providing technology services
Giving agencies guidance in the state purchasing and contracting process as they seek goods and services
Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes
Four years of experience in accounting, auditing, financial operations, economics, or contracts or grants management; or
Six years of full‑time experience in any field plus twenty‑four semester hours in accounting, finance, or economics plus one year of experience in accounting, auditing, financial operations, economics, or contracts or grants management; or
A bachelor’s degree with twenty‑four semester hours in accounting, finance, or economics plus one year of experience in accounting, auditing, financial operations, economics, or contracts or grants management; or
A bachelor’s degree in accounting, finance, business administration, management, economics, or statistics plus one year of experience in accounting, auditing, financial operations, economics, or contracts or grants management; or
An advanced degree in accounting, finance, business administration, public administration, management, economics, or statistics; or
Possession of a Certified Public Accountant (CPA) license.
EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience toward the six years of full‑time work experience in any field. The maximum substitution allowed is 120 semester hours, which substitutes for a maximum of four years of experience in any field.
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties Grant Administration and Programmatic Responsibilities
Incumbent is responsible for the management of 30 to 40 local governments’ (cities, towns, villages, parishes) LCDBG projects funded for various activities. Maintains assigned grants’ status on the in‑office database tracking system, processes requests for payments for assigned projects, reviews close‑out documents, and completes in‑office close‑out of assigned grants.
Responsible for creating and amending all grant agreements, and for preparing corresponding letters to grantees. Corresponds with OSRAP to obtain appropriate vendor numbers and to ensure correct set‑up of grantees’ banking information. Enters all LCDBG projects into LaGov system upon execution of grant agreement and possession of the proper vendor number.
Financial Policy and Program Administration
Reviews and approves financial management certifications from grantees.
Reviews all financial reports from grantees to identify expenditures of LCDBG funds. Works with CPAs, local government officials, the Louisiana Legislative Auditor’s Office, etc., to ensure financial reports are accurate and expenditures of funds are appropriate.
Conducts briefings and makes presentations at LCDBG sponsored workshops to aid local governments in their administration of the financial management tasks related to their grants. Provides both ongoing and periodic technical assistance to local governments. Analyzes findings to identify problems such as mismanagement and noncompliance relative to policies, procedures, laws, regulations, and accounting principles.
Program Monitoring and Responsibilities
Monitors funded projects of all grant types, including all programs under the LCDBG program, and makes monitoring visits to review performance of projects and ensure contractual obligations are being carried out by recipients.
Handles duties including obtaining application revisions; financial management certifications; processing requests for payments; reviewing and approving or denying requests for budget changes and program changes; monitoring on‑site to determine recipients’ compliance with program rules and regulations; monitoring construction site/project area; processing and issuing closeout.
Reviews recipients’ records for compliance with state and federal laws, rules and regulations, and in‑office policies. Based on review, determines capacity of recipients, record‑keeping practices, and identifies any questioned costs or conflict‑of‑interest issues. Conducts entrance and exit conferences with chief elected officials to discuss negative findings and possible consequences and remedial actions.
Responds regularly to written and telephone inquiries from local officials and professional consultants and engineers regarding their administration of the LCDBG Program and their expenditure of grant funds. Advises local officials of proper courses of action and possible consequences of improper or illegal actions carried out with Community Development Block Grant funds. Works with and provides advice and technical assistance to local governments in most aspects of the LCDBG program.
Economic Development Project Analysis
Participates in pre‑application meetings and explains the financial requirements of the Louisiana Community Development Block Grant (LCDBG) Economic Development (ED) Program to meeting participants. Reviews applications for ED assistance for compliance with basic program requirements. Conducts detailed financial analysis of each application.
Conducts site visits to all projects for which funds are requested and frequently meets with project applicants and participants at the Community Development office. During these visits, the incumbent clarifies any unresolved financial questions in order to make a further assessment of project feasibility.
Analyzes and ascertains the accuracy and consistency of the review process, ensuring that ED guidelines and policies established by the state and federal governments are followed.
Position‑Specific Details
Appointment Type: This vacancy will be filled by a new hire or by promotion of a current permanent status classified employee.
Career Progression: This vacancy participates in a career progression group and may be filled from this recruitment as a Community Development Financial Analyst 1 or 2.
Louisiana is a State as a Model Employer for People with Disabilities.
How To Apply
No Civil Service test score
is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.
Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
A criminal history check may be conducted on all new hires as well as employees changing positions, including promotions, demotions, details, reassignments, and transfers. Also, prospective employees may be subject to pre‑employment drug testing. New hires will be subject to employment eligibility verification via the federal government’s E‑Verify system.
Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The selected candidate will be required to submit original documentation upon hire.
For further information about this posting, please contact: E‑rica R. Gay HR Specialist Division of Administration/Office of Human Resources Email: Erica.Gay@la.gov
#J-18808-Ljbffr