Personal Injury Pre-Litigation Case Manager, California
TopDog Law, California, Missouri, United States, 65018
TopDog Law is one of the fastest-growing law firms in the U.S., founded in 2018 by James Helm and achieving 200–300% year-over‑year growth. Ranked No. 149 on the Inc. 5000 list, we combine world‑class legal expertise with top‑tier technology, data‑driven decision‑making, and a culture rooted in speed, accountability, and teamwork. We hire people who are hungry to learn, eager to innovate, and motivated to deliver exceptional results.
The Opportunity Join TopDog Law and Build Something Meaningful.
Join a rapidly growing national firm at a formative stage
Make a visible, measurable impact on a rapidly growing business
Grow your skills, responsibility, and influence as the firm scales
Work alongside high‑caliber, mission‑driven teammates who care deeply about doing great work and delivering strong outcomes
What You’ll Do In this role, you will be responsible for:
Assist attorneys and case managers in reviewing and assessing the merits of clients’ Personal Injury claims by organizing, reviewing, and summarizing records, documents, and evidence to support early case evaluation and valuation.
Support the development of claims from intake through resolution by gathering documentation, summarizing liability and damages, and ensuring complete, accurate case files prior to demand.
Prepare and organize demand packages, including medical summaries, billing summaries, liability documentation, and supporting evidence to maximize claim value and facilitate negotiations.
Serve as a primary point of contact for clients during the pre‑litigation phase, providing updates, requesting documentation, explaining processes, and maintaining compassionate, consistent communication.
Communicate with insurance carriers to confirm coverage, provide documentation, track claim status, and assist attorneys in negotiating settlements.
Maintain organized electronic case files, track deadlines and treatment progress, update case management systems, and ensure all pre‑litigation milestones are met efficiently.
Uphold professional ethics, confidentiality, and compliance with all applicable legal rules, firm policies, and regulatory requirements.
How This Role Drives The Business
Maximizes case value through strong advocacy, sound judgment, and strategic litigation execution.
Moves cases efficiently through the litigation lifecycle to support faster resolutions and healthier cash flow.
Protects and elevates the TopDog Law brand through professionalism, preparation, and credibility with courts, opposing counsel, and clients.
Reduces risk and rework by spotting issues early, making decisive recommendations, and communicating clearly across teams.
Supports scale by following and improving litigation processes that allow the firm to grow without sacrificing quality.
What Success Looks Like
Consistently moves cases toward resolution by keeping files organized, complete, and settlement‑ready.
Proactively identifies missing records, gaps in treatment documentation, and next steps to increase case value.
Communicates clearly and compassionately with clients, building trust and confidence.
Supports attorneys and case managers by reducing administrative burden and improving efficiency.
Contributes to timely, favorable settlements and high client satisfaction.
Qualifications Required
2–6 years of experience supporting Personal Injury pre‑litigation matters on cases in California.
Strong organizational skills with exceptional attention to detail.
Ability to manage a high‑volume caseload in a fast‑paced environment.
Strong written and verbal communication skills.
Experience requesting, reviewing, and summarizing medical records and bills.
Ability to prioritize tasks, meet deadlines, and work independently while collaborating with a team.
Nice To Have
Bachelor’s degree or Paralegal Certificate (not required).
Experience in high‑volume or fast‑growing law firms.
Familiarity with Personal Injury claim processes and insurance procedures.
Experience with case‑management software (e.g., Filevine, Clio, SmartAdvocate).
Comfort working in evolving systems and processes.
Who Thrives Here
Have a growth mindset and seek continuous improvement.
Welcome feedback and adapt quickly.
Ask “What’s next?” rather than “That’s not my job.”
Care deeply about doing great work.
Have teammates’ backs.
Are here to build something meaningful and long‑lasting.
Show up positive, professional, and solutions‑oriented.
Enjoy the work and respect the people around them.
Leave drama, negativity, and ego at the door.
Do what they say they’ll do and follow through.
Communicate early when something’s off track.
Treat the business like it’s theirs.
Move with urgency and sound judgment.
Prioritize progress over perfection.
Thrive in fast‑paced, high‑expectation environments.
Seek feedback, stretch assignments, and more responsibility.
Be motivated by growth, impact, and building something bigger than themselves.
Value real growth, high standards, support, culture that matters, and meaningful work.
Ready to Build With Us? If you’re excited by ownership, accountability, growth, and the chance to help build something exceptional from the ground up, we’d love to hear from you. Apply today and help shape the future of TopDog Law.
The Pay Range For This Role Is 55,000 – 75,000 USD per year (Remote – California, US).
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The Opportunity Join TopDog Law and Build Something Meaningful.
Join a rapidly growing national firm at a formative stage
Make a visible, measurable impact on a rapidly growing business
Grow your skills, responsibility, and influence as the firm scales
Work alongside high‑caliber, mission‑driven teammates who care deeply about doing great work and delivering strong outcomes
What You’ll Do In this role, you will be responsible for:
Assist attorneys and case managers in reviewing and assessing the merits of clients’ Personal Injury claims by organizing, reviewing, and summarizing records, documents, and evidence to support early case evaluation and valuation.
Support the development of claims from intake through resolution by gathering documentation, summarizing liability and damages, and ensuring complete, accurate case files prior to demand.
Prepare and organize demand packages, including medical summaries, billing summaries, liability documentation, and supporting evidence to maximize claim value and facilitate negotiations.
Serve as a primary point of contact for clients during the pre‑litigation phase, providing updates, requesting documentation, explaining processes, and maintaining compassionate, consistent communication.
Communicate with insurance carriers to confirm coverage, provide documentation, track claim status, and assist attorneys in negotiating settlements.
Maintain organized electronic case files, track deadlines and treatment progress, update case management systems, and ensure all pre‑litigation milestones are met efficiently.
Uphold professional ethics, confidentiality, and compliance with all applicable legal rules, firm policies, and regulatory requirements.
How This Role Drives The Business
Maximizes case value through strong advocacy, sound judgment, and strategic litigation execution.
Moves cases efficiently through the litigation lifecycle to support faster resolutions and healthier cash flow.
Protects and elevates the TopDog Law brand through professionalism, preparation, and credibility with courts, opposing counsel, and clients.
Reduces risk and rework by spotting issues early, making decisive recommendations, and communicating clearly across teams.
Supports scale by following and improving litigation processes that allow the firm to grow without sacrificing quality.
What Success Looks Like
Consistently moves cases toward resolution by keeping files organized, complete, and settlement‑ready.
Proactively identifies missing records, gaps in treatment documentation, and next steps to increase case value.
Communicates clearly and compassionately with clients, building trust and confidence.
Supports attorneys and case managers by reducing administrative burden and improving efficiency.
Contributes to timely, favorable settlements and high client satisfaction.
Qualifications Required
2–6 years of experience supporting Personal Injury pre‑litigation matters on cases in California.
Strong organizational skills with exceptional attention to detail.
Ability to manage a high‑volume caseload in a fast‑paced environment.
Strong written and verbal communication skills.
Experience requesting, reviewing, and summarizing medical records and bills.
Ability to prioritize tasks, meet deadlines, and work independently while collaborating with a team.
Nice To Have
Bachelor’s degree or Paralegal Certificate (not required).
Experience in high‑volume or fast‑growing law firms.
Familiarity with Personal Injury claim processes and insurance procedures.
Experience with case‑management software (e.g., Filevine, Clio, SmartAdvocate).
Comfort working in evolving systems and processes.
Who Thrives Here
Have a growth mindset and seek continuous improvement.
Welcome feedback and adapt quickly.
Ask “What’s next?” rather than “That’s not my job.”
Care deeply about doing great work.
Have teammates’ backs.
Are here to build something meaningful and long‑lasting.
Show up positive, professional, and solutions‑oriented.
Enjoy the work and respect the people around them.
Leave drama, negativity, and ego at the door.
Do what they say they’ll do and follow through.
Communicate early when something’s off track.
Treat the business like it’s theirs.
Move with urgency and sound judgment.
Prioritize progress over perfection.
Thrive in fast‑paced, high‑expectation environments.
Seek feedback, stretch assignments, and more responsibility.
Be motivated by growth, impact, and building something bigger than themselves.
Value real growth, high standards, support, culture that matters, and meaningful work.
Ready to Build With Us? If you’re excited by ownership, accountability, growth, and the chance to help build something exceptional from the ground up, we’d love to hear from you. Apply today and help shape the future of TopDog Law.
The Pay Range For This Role Is 55,000 – 75,000 USD per year (Remote – California, US).
#J-18808-Ljbffr