The candidate must reside within the following county(s) within Region 8: Bexar,
Kerr, Bandera, Gillespie, Kendall, Comal, Guadalupe, Frio, La Salle, Atascosa, Wilson, Karnes,
Victoria, De Witt, Lavaca, Calhoun, Jackson,
Val Verde, Edwards, Real, Kinney, Uvalde, Medina, Maverick, Zavala and Dimmit County.
PRIMARY FUNCTION/RESPONSIBILTY
The Credit Card Coordinator is responsible for overseeing the administration, compliance, and reconciliation of the organization credit card accounts. This role ensures proper card usage, accurate expense reporting, and adherence to internal policies while supporting employees and finance teams with credit card-related needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES Manage Company-wide credit cards. Administer organization's credit card program, including issuing, canceling, and maintaining accounts. Monitor credit card transactions to ensure compliance with the organization's policies. Review and reconcile credit card statements and resolve discrepancies or disputed charges. Coordinate with card issuers and financial institutions on account issues, limits, and fraud alerts. Ensure timely collection and documentation of receipts. Provide guidance and support to cardholders regarding proper usage and procedures. Maintain accurate records and prepare reports for accounting, auditing, and management. Assist with month-end and year-end close related to credit card expenses. Support audits by providing documentation and responding to inquiries. Recommend process improvements to enhance efficiency and compliance. Manage company-wide incoming personal charges needing to be reimbursed through payroll. Monitor incoming emails and uploads from team members. Work with Payroll Manager to input reimbursements into ADP Payroll. QUALIFICATIONS
Required:
Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field (preferred). 1-3 years of experience in accounting, finance, or expense management. Familiarity with corporate credit card programs and expense reporting systems. Strong attention to detail and organizational skills. Ability to handle confidential financial information with discretion. Proficiency in Microsoft Excel and accounting software. Effective communication and problem-solving skills Preferred:
Experience with banking credit card platforms. (e.g., VISA Spend Clarity for Enterprise) Knowledge of internal controls and financial compliance standards. Ability to manage multiple accounts and deadlines simultaneously. Certifications/Licenses/Registrations:
Valid Texas Driver's License, good driving record, ability to provide own transportation and proof of current automobile insurance. PHYSICAL/MENTAL REQUIREMENTS AND INFORMATION
Body mobility to stoop, kneel, bend, reach, and walk (roll) short distances in order to operate equipment. Moderate to heavy lifting up to 15 pounds or more with assistance. Environment requires dexterity to remain calm and adapt to fast paced and emotional environments consisting of children with moderate to severe emotional and psychological needs. Home-like settings with varying moderate to high degrees of background noise. Campuses are smoke-free, except on permitted campuses in designated areas. Possible injury when lifting or moving if employee fails to use proper body mechanics, or if proper techniques are not used.
DESCRIPTION OF ORGANIZATIONAL RELATIONSHIP/REPORTING RELATIONSHIPS
Supervised by: Director of Accounting
Supervises: N/A
Kerr, Bandera, Gillespie, Kendall, Comal, Guadalupe, Frio, La Salle, Atascosa, Wilson, Karnes,
Victoria, De Witt, Lavaca, Calhoun, Jackson,
Val Verde, Edwards, Real, Kinney, Uvalde, Medina, Maverick, Zavala and Dimmit County.
PRIMARY FUNCTION/RESPONSIBILTY
The Credit Card Coordinator is responsible for overseeing the administration, compliance, and reconciliation of the organization credit card accounts. This role ensures proper card usage, accurate expense reporting, and adherence to internal policies while supporting employees and finance teams with credit card-related needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES Manage Company-wide credit cards. Administer organization's credit card program, including issuing, canceling, and maintaining accounts. Monitor credit card transactions to ensure compliance with the organization's policies. Review and reconcile credit card statements and resolve discrepancies or disputed charges. Coordinate with card issuers and financial institutions on account issues, limits, and fraud alerts. Ensure timely collection and documentation of receipts. Provide guidance and support to cardholders regarding proper usage and procedures. Maintain accurate records and prepare reports for accounting, auditing, and management. Assist with month-end and year-end close related to credit card expenses. Support audits by providing documentation and responding to inquiries. Recommend process improvements to enhance efficiency and compliance. Manage company-wide incoming personal charges needing to be reimbursed through payroll. Monitor incoming emails and uploads from team members. Work with Payroll Manager to input reimbursements into ADP Payroll. QUALIFICATIONS
Required:
Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field (preferred). 1-3 years of experience in accounting, finance, or expense management. Familiarity with corporate credit card programs and expense reporting systems. Strong attention to detail and organizational skills. Ability to handle confidential financial information with discretion. Proficiency in Microsoft Excel and accounting software. Effective communication and problem-solving skills Preferred:
Experience with banking credit card platforms. (e.g., VISA Spend Clarity for Enterprise) Knowledge of internal controls and financial compliance standards. Ability to manage multiple accounts and deadlines simultaneously. Certifications/Licenses/Registrations:
Valid Texas Driver's License, good driving record, ability to provide own transportation and proof of current automobile insurance. PHYSICAL/MENTAL REQUIREMENTS AND INFORMATION
Body mobility to stoop, kneel, bend, reach, and walk (roll) short distances in order to operate equipment. Moderate to heavy lifting up to 15 pounds or more with assistance. Environment requires dexterity to remain calm and adapt to fast paced and emotional environments consisting of children with moderate to severe emotional and psychological needs. Home-like settings with varying moderate to high degrees of background noise. Campuses are smoke-free, except on permitted campuses in designated areas. Possible injury when lifting or moving if employee fails to use proper body mechanics, or if proper techniques are not used.
DESCRIPTION OF ORGANIZATIONAL RELATIONSHIP/REPORTING RELATIONSHIPS
Supervised by: Director of Accounting
Supervises: N/A