HR Data Entry Specialist
Job no:
521381 Work type:
On Campus Location:
Normal, Illinois
Title:
HR Data Entry Specialist Employee Classification:
Student Help Regular Division Name:
Finance and Planning Department:
Human Resources
Job Summary
The Human Resource Student Data Specialist will support the University through the entry and analysis of student employment information into our central system (including hires, transfers, terminations, etc.). This position will also help with data checking, personnel filing, alphabetizing, organizing employment files, and front desk coverage.
This position requires the ability to be detail-oriented and thorough, work for long periods of time at a computer, and work within a team of professionals to collaborate on best practices for data entry and retention. The incumbent will work in a highly confidential setting.
Additional Information
Student employees are eligible to participate in the University's 403(b) Plan. More information can be found here.
Pay Rate
$15.50/hour
Required Qualifications
1. Detail oriented 2. Good Excel skills 3. Available to work 3-4 hours per day, 4-5 days per week during business hours (8:00am-4:30pm, Monday through Friday) 4. Availability to work at least 12 weeks during the summer 5. Availability to work over winter break
Preferred Qualifications
1. Prior data entry experience 2. Majoring in Accounting, Business Information Systems, or a related field
Work Hours
3-4 hours per day, at least 4 days per week during business hours (8:00am-4:30pm, Monday through Friday).
Functional Expectations
Must be able to complete the following with or without a reasonable accommodation: -Remain at a workstation for extended periods. -Effectively communicate on a daily basis.
Proposed Starting Date
April 2026
Required Applicant Documents
Resume, Reference List, & Work Availability
Please Note : These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"
Special Instructions for Applicants
When uploading your work availability, please give the hours you are able to work Monday through Friday, between the hours of 8:00 a.m.-4:30 p.m. Indicate if you would be available to work over the winter break (closed between 12/24-1/1) and at least 12 weeks over the summer break. You may be asked to come in for an assessment test to further determine if you are qualified for the position.
Contact Information for Applicants
Rhonda Lovell ralovel@ilstu.edu
Important Information for Applicants
This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
In addition, all appointments are contingent upon proof of eligibility for employment at Illinois State University to perform the required duties described above on your scheduled start date. The Immigration and Control Act of 1986, Public Law 99-603, requires all new employees to file an I-9 in person and no later than three days from the beginning of employment. This may be accomplished within the department or through Human Resources. A list of the types of documentation you will be expected to provide is available at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Failure to comply with this law will result in cancellation of your appointment.
Illinois State University, as your employer, is required by federal law to ensure proper tax withholding from wages and to ensure that the required reporting of employee wages, withholding, and employment taxes is accurate. For this reason, every employee must have a valid Social Security Number registered with the University at the time of employment and/or as soon after as possible, but no later than 45 days from the start date. Failure to comply with this law may result in cancellation of your appointment.
Illinois State University student employees are restricted to no more than 28 hours per week of on-campus employment for all positions held.
International students are restricted by their visa status to no more than 20 hours per week of on-campus employment when the university is in session but may work more when the university is not in session. International students should contact the Office of International Studies and Programs for guidance if they have questions concerning employment restrictions.
Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.
If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.
Application Opened:
02/27/2026 09:30 AM CST Application Closes:
03/08/2026 11:55 PM CST
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Job no:
521381 Work type:
On Campus Location:
Normal, Illinois
Title:
HR Data Entry Specialist Employee Classification:
Student Help Regular Division Name:
Finance and Planning Department:
Human Resources
Job Summary
The Human Resource Student Data Specialist will support the University through the entry and analysis of student employment information into our central system (including hires, transfers, terminations, etc.). This position will also help with data checking, personnel filing, alphabetizing, organizing employment files, and front desk coverage.
This position requires the ability to be detail-oriented and thorough, work for long periods of time at a computer, and work within a team of professionals to collaborate on best practices for data entry and retention. The incumbent will work in a highly confidential setting.
Additional Information
Student employees are eligible to participate in the University's 403(b) Plan. More information can be found here.
Pay Rate
$15.50/hour
Required Qualifications
1. Detail oriented 2. Good Excel skills 3. Available to work 3-4 hours per day, 4-5 days per week during business hours (8:00am-4:30pm, Monday through Friday) 4. Availability to work at least 12 weeks during the summer 5. Availability to work over winter break
Preferred Qualifications
1. Prior data entry experience 2. Majoring in Accounting, Business Information Systems, or a related field
Work Hours
3-4 hours per day, at least 4 days per week during business hours (8:00am-4:30pm, Monday through Friday).
Functional Expectations
Must be able to complete the following with or without a reasonable accommodation: -Remain at a workstation for extended periods. -Effectively communicate on a daily basis.
Proposed Starting Date
April 2026
Required Applicant Documents
Resume, Reference List, & Work Availability
Please Note : These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"
Special Instructions for Applicants
When uploading your work availability, please give the hours you are able to work Monday through Friday, between the hours of 8:00 a.m.-4:30 p.m. Indicate if you would be available to work over the winter break (closed between 12/24-1/1) and at least 12 weeks over the summer break. You may be asked to come in for an assessment test to further determine if you are qualified for the position.
Contact Information for Applicants
Rhonda Lovell ralovel@ilstu.edu
Important Information for Applicants
This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
In addition, all appointments are contingent upon proof of eligibility for employment at Illinois State University to perform the required duties described above on your scheduled start date. The Immigration and Control Act of 1986, Public Law 99-603, requires all new employees to file an I-9 in person and no later than three days from the beginning of employment. This may be accomplished within the department or through Human Resources. A list of the types of documentation you will be expected to provide is available at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Failure to comply with this law will result in cancellation of your appointment.
Illinois State University, as your employer, is required by federal law to ensure proper tax withholding from wages and to ensure that the required reporting of employee wages, withholding, and employment taxes is accurate. For this reason, every employee must have a valid Social Security Number registered with the University at the time of employment and/or as soon after as possible, but no later than 45 days from the start date. Failure to comply with this law may result in cancellation of your appointment.
Illinois State University student employees are restricted to no more than 28 hours per week of on-campus employment for all positions held.
International students are restricted by their visa status to no more than 20 hours per week of on-campus employment when the university is in session but may work more when the university is not in session. International students should contact the Office of International Studies and Programs for guidance if they have questions concerning employment restrictions.
Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.
If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.
Application Opened:
02/27/2026 09:30 AM CST Application Closes:
03/08/2026 11:55 PM CST
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