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Location: Irvine, CA 92612 (Hybrid 3 days onsite) Duration: 12+ months (possible extension) Pay Rate: $22 - $23 per hour. Manages the day-to-day details of projects and supports account team on...\n","descriptionText","Account Coordinator I Artech Marketing & Communications Account Coordinator I Location: Irvine, CA 92612 (Hybrid 3 days onsite) Duration: 12+ months (possible extension) Pay Rate: $22 - $23 per hour. Manages the day-to-day details of projects and supports account team on...","shortDescription","Account Coordinator I

Location: Irvine, CA 92612 (Hybrid 3 days onsite) Duration: 12+ months (possible extension) Pay Rate: $22 - $23 per ...","location","Irvine, California, United States, 92713","companyName","Artech","salaryMin","salaryMax","salaryDescription","https://us.thebigjobsite.com/redirectfeedjob?jobid=9ABDE81E26427BD46D95E8729071FC03&source=mediabistroxmlus&utm_source=mediabistroxmlus&jobSiteKey=20CB9787220642BBDE0D31A51FF310D7","companyDescription","companyWebsite","displayLogo","https://www.mediabistro.com/public/images/desk-100x50.webp","displayThumbnail","displayHeadline","Work at Artech","isManualPosted","costPerClick",0.15,"displayUrl","fullUrl","https://www.mediabistro.com/jobs/2732967603-account-coordinator-i","strippedDescription","Account Coordinator ILocation: Irvine, CA 92612 (Hybrid 3 days onsite) Duration: 12+ months (possible extension) Pay Rate: $22 - $23 per hour. Manages the day-to-day details of projects and supports account team on...\n","parsedLocation",{"_467":468,"_469":470,"_471":472,"_473":194,"_474":194,"_475":476},"city","Irvine","state","California","country","United States","street1","street2","postal_code","92713","displayPublishedAt","10 hours ago","shortTitle","shortLocation","level","searchCompanyPath","/jobs?keyword=Artech","searchLocationPath","/jobs?location=Irvine%2C+California%2C+United+States%2C+92713","searchTitlePath","/jobs?keyword=Account+Coordinator+I","featuredCompany",{"_425":490,"_15":374,"_491":428,"_74":-5,"_492":493,"_243":494,"_442":495,"_496":-5,"_497":498,"_499":-5,"_500":501,"_502":503,"_504":505,"_452":506,"_460":507,"_454":508},1072,"agency","slug","hearst-television","

Every career with Hearst Television is like a story. How it develops, where it takes you, the milestones you reach along the way – you’ve got a lot to look forward to as your unique career story unfolds. Hearst Television, a subsidiary of Hearst, owns and operates local television and radio stations serving nearly three dozen U.S. cities, reaching 24 million U.S. television households. Through its partnership with nearly all major networks, Hearst Television distributes national content across more than 120 video channels, including programming from ABC, NBC, CBS, CW, MY Net, MeTV, This TV, Estrella, and more. Hearst Television is recognized as one of the industry's premier companies. It has been honored with numerous awards for distinguished journalism and industry innovation, including the Walter Cronkite Award for political journalism, the national Edward R. Murrow Award, the DuPont-Columbia Award, and the George Foster Peabody Award.

","New York, NY","coloredLogo","logoAttachment","Hearst.png","thumbnail","thumbnailAttachment","Hearst_TV_Careers.png","hexCode","#2D75B9","headline","National multimedia company reaching 24 million households","https://production-rails-default.s3.amazonaws.com/uploads/company/logo_attachment/1072/Hearst.png","/companies/hearst-television","https://production-rails-default.s3.amazonaws.com/uploads/company/thumbnail_attachment/1072/Hearst_TV_Careers.png","hasJobSubmission","isSavedJob","similarJobs",[513,525,539,549,561],{"_429":428,"_433":514,"_452":453,"_444":515,"_243":516,"_440":517,"_427":428,"_111":518,"_431":194,"_432":194,"_454":453,"_442":443,"_425":519,"_455":520,"_430":118,"_477":521,"_460":522,"_479":518,"_480":443,"_482":523,"_484":485,"_486":524},["D",1772290800000],"Spectraforce Technologies","Job Title: Ad Agency Account Coordinator\nLocation: Irvine, CA 92612 - Hybrid Required (3 days onsite / 2 days remote)

Contract: 1-year with possible extension or full-time conversion based on performance and business needs

Work Schedule: Monday - Friday | 9:00 AM - 5:30 PM PT

Position Overview:

The Account Coordinator II acts as the central hub for the Account Services team, supporting day‑to‑day project management and coordination activities.

The coordinator manages project timelines, routes projects through internal review systems, supports creative and regulatory review workflows, and helps manage budgets, estimates, and documentation.

The role requires a highly organized, detail‑oriented, self‑starter who can multitask and thrive in a fast‑paced environment.

Key Responsibilities:\nProject Management & Coordination:

Manage day‑to‑day details of client projects from initiation to completion with minimal supervision.

Communicate project status and updates to internal teams and clients.

Ensure all agency paperwork, estimates, billing, and timelines are completed and filed accurately.

Assist in creative development sessions and provide input to the creative team.

Support routing of projects through review systems, including regulatory or medical reviews.

Maintain project documentation repositories and status archives.

Budget & Financial Tracking:

Develop accurate project estimates and provide budget guidelines to creative and production teams.

Track project expenditures and ensure projects stay within budget.

Support monthly billing inputs and financial trackers.

Administrative Support:

Open and organize project files, create reports, trackers, and conference reports.

Assist with meeting logistics, materials preparation, and conference room setup.

Maintain Veeva trackers, monitor review status, and support project submission processes.

Team Collaboration:

Work closely with senior team members for training and onboarding.

Communicate timelines, updates, and next steps effectively across cross‑functional teams.

Support production coordination, reprint workflows, and inventory/sample tracking as needed.

Required Skills, Experience, and Education:

Bachelor's Degree (or equivalent experience).

2-5 years of professional experience in advertising, marketing, or service business discipline would be ideal.

This entry‑level role is ideal for recent graduates or candidates with up to 1 year of experience looking to enter the pharma, healthcare, or agency environment.

Proficient in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook.

Highly organized with strong administrative skills. Self‑starter with ability to work independently.

Excellent interpersonal and written/verbal communication skills.

Ability to prioritize tasks, multitask, and handle special projects in a fast‑paced environment.

Preferred / Nice‑to‑Have Skills:

Experience in advertising, marketing, or account services.

Healthcare, pharma, or aesthetics exposure

Experience with budget tracking, financial coordination, or project estimates.

Exposure to routing/workflow/review systems or Veeva Vault.

Basic accounting knowledge.

Familiarity with Adobe tools.

Work Environment:

Fast‑paced, high‑volume environment supporting multiple projects simultaneously.

Opportunity for career growth within account services and project management.

#J-18808-Ljbffr\n","Job Title: Ad Agency Account Coordinator\nLocation: Irvine, CA 92612 - Hybrid Required (3 days onsite / 2 days remote)

Contract: 1-year wit...","Account Coordinator",["B","2728260142"],"Work at Spectraforce Technologies","19 hours ago","/jobs/2728260142-account-coordinator","/jobs?keyword=Spectraforce+Technologies","/jobs?keyword=Account+Coordinator",{"_429":428,"_433":526,"_452":453,"_444":527,"_243":528,"_440":529,"_427":428,"_111":530,"_431":194,"_432":194,"_454":453,"_442":531,"_425":532,"_455":533,"_430":194,"_477":534,"_460":535,"_479":530,"_480":531,"_482":536,"_484":537,"_486":538},["D",1772352940000],"Artech Information Systems","Job Title: Associate Media Planner\nLocation: Remote or on-site in Irvine\n\nDuration: 24+ months (possible extension)\n\nAs an Associate Media Planner, you play a key role in ensuring the efficient and compliant execution of pharmaceutical advertising campaigns. You will collaborate closely with media planners, social media planners, vendors, and internal teams to drive optimal results for our clients by maximizing the impact of their media investments. Your responsibilities include managing and organizing RFPs, handling media contracting, coordinating campaign execution, overseeing budget tracking, and maintaining strict adherence to regulatory standards. Your proactive support and attention to detail will help ensure campaigns are flawlessly contracted, launched, and managed from start to finish.\n\nKey Responsibilities\n\nManage vendor RFPs, collecting and organizing partner data to support media planning.\n\nOversee the media contracting process, including creation and management of insertion and work orders.\n\nCoordinate with internal teams and external partners to ensure smooth campaign execution.\n\nManage advertising material trafficking and maintain updated planning documents such as media calendars and finance trackers.\n\nServe as main contact for vendor billing, invoicing, and media expenditure tracking; update billing calendars and reconcile budgets.\n\nEnsure all media activities comply with pharmaceutical regulations and industry standards, including NPP workbook creation; stay up-to-date with industry guidelines.\n\nQualifications\n\nBachelor’s degree in marketing, advertising, communications, or related field\n\n1-3 years of experience in marketing, healthcare, or media buying\n\nStrong analytical and data interpretation skills\n\nExcellent communication and relationship-building abilities\n\nSelf-motivated and effective both independently and within teams\n\nArtech Information Systems\n\n#J-18808-Ljbffr","Job Title: Associate Media Planner\nLocation: Remote or on-site in Irvine\n\nDuration: 24+ months (possible extension)\n\nAs an Associate Media Planner,...","Artech Information Systems is hiring: Media Buyer 1 in Irvine","Irvine, CA, US, 92713",["B","1990314479"],"Work at Artech Information Systems","2 hours ago","/jobs/1990314479-artech-information-systems-is-hiring-media-buyer-1-in-irvine","/jobs?keyword=Artech+Information+Systems","/jobs?location=Irvine%2C+CA%2C+US%2C+92713","/jobs?keyword=Artech+Information+Systems+is+hiring%3A+Media+Buyer+1+in+Irvine",{"_429":428,"_433":540,"_452":453,"_444":541,"_243":542,"_440":543,"_427":428,"_111":518,"_431":194,"_432":194,"_454":453,"_442":443,"_425":544,"_455":545,"_430":118,"_477":546,"_460":547,"_479":518,"_480":443,"_482":548,"_484":485,"_486":524},["D",1772024400000],"The Planet Group","The Planet Group

is seeking an

Account Coordinator

to join one of our well-known global pharmaceutical clients.\nThe

Account Coordinator

is responsible for managing the day-to-day details of the clients' projects, from initiation to completion on time and within budget with minimal supervision. This role will handle projects and monitor expenditures for assigned client projects and will be responsible for the initiation and maintenance of all documentation required for effective account management.\nPay : $23-25.94/hr depending on experience\nLocation : Hybrid in Irvine, CA (3 days onsite, 2 days remote)\nDuration:

12 mo to start\nAccount Coordinator Responsibilities:\nManage the day-to-day details of Clients' projects, from initiation to completion on time and within budget with minimal supervision\nKeep Supervisor advised of up-to-date details of projects\nUnderstand the details and relevance of all jobs in order to communicate effectively with all Agency personnel to ensure assigned projects are correctly executed on time and within budget\nTroubleshoot to ensure schedules are met\nAssure that all Agency paperwork, estimates, billing, and timelines are correctly completed and filed\nManage delegated projects from start to finish with minimal Supervisor supervision\nPrepare projects for submission to Client and Medical/Regulatory regarding references and other supporting documentation\nCoordinate with Client and Medical/Regulatory regarding cycling and approval of projects\nReview Client and Medical/Regulatory changes with Supervisor to determine action\nInterface with Client regarding deliveries, scheduling, project estimates and other miscellaneous issues\nAssist Supervisor in providing input for Creative Team and participates in creative development sessions\nHandle projects and monitors expenditures for assigned Client projects\nDevelop timely and accurate project estimates with input from Traffic, Creative, Production and other Agency Departments\nSupply Clients with accurate, timely reports (Tactical Calendars) of budgeted versus actual expenditures\nProvide budget guidelines to Creative and Production Teams on assigned projects\nWork with Traffic/Project manager and Creative team to control costs and stay within budget\nInitiate and maintain all documentation required for effective account management\nGather all pertinent information and develop complete and accurate project requisitions\nCreate, update, and distribute Client and Agency status reports on a regular basis in accordance with account needs\nWrite and distribute detailed conference reports for Client and Agency meetings on a timely basis\nCreate other documents in accordance with account needs\nAssist Supervisor with administrative work such as opening jobs, reports, archiving, and organizing files\nAccount Coordinator Qualifications:\nExperience and education equivalent to a B.A.\n3-5 years' professional experience in finance, advertising or a service business discipline\nHighly Organized with Administrative background\nA Self-Starter with the ability to work independently\nExcellent Interpersonal and Communication Skills\nProficiency in Microsoft office suite (Word, Excel, Power Point, and Outlook)\nBackground in healthcare marketing and/or experience with Veeva Vault Systems is a plus\nBasic accounting background is a plus\nAbility to prioritize, review the work of others and work in a fast-paced, rapidly changing environment\nSpecial project handling and multi-tasking\nExcellent interpersonal and communication skills, both written and oral\nMust be a self-starter\nAbility to work independently and exercise sound judgement and discretion in the handling of sensitive confidential matters\nWell-versed computer skills in business applications\nExhibit potential for continued career growth\nUnderstanding of the client’s businesses, culture, and financial processes

","The Planet Group

is seeking an

Account Coordinator

to join one of our well-known global pharmaceutical clients.\nThe
...",["B","2700629811"],"Work at The Planet Group","3 days ago","/jobs/2700629811-account-coordinator","/jobs?keyword=The+Planet+Group",{"_429":428,"_433":550,"_452":453,"_444":551,"_243":552,"_440":553,"_427":428,"_111":554,"_431":194,"_432":194,"_454":453,"_442":443,"_425":555,"_455":556,"_430":118,"_477":557,"_460":558,"_479":554,"_480":443,"_482":559,"_484":485,"_486":560},["D",1772200800000],"BGSF","This range is provided by BGSF. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

CAM Analyst

Irvine, CA 92612

National Talent Coordinator for the East & West Coast! | Senior Recruiter | Commercial Real Estate Staffing in property management! | Career growth…

Key Responsibilities

Have a thorough understanding of retail accounting principles including recovery ratios and methods, allocating costs to various CAM/CAMA pools, accrual, and cash basis accounting, reading and understanding financials and being able to abstract information from a lease.

Responsible for processing monthly Base Rent/CAM/INS and RE taxes, including other miscellaneous financial obligations.

Assist with conducting audits and analyzing lease documents, addressing any discrepancies, issues, and questions, making recommendations and implementing solutions.

Tracking and maintaining critical lease dates.

Reviewing lease documents and databases to ensure accuracy and lease compliance.

Abstracting and interpreting commercial lease documents (leases, amendments, sublease, CCR’s).

Assist in completing other tasks within the department when additional resources are needed.

Establish and implement a lease audit function to review existing data in the Yardi system and identify areas of improvement and maximize revenue opportunities/CAM savings.

Responsible for responding to internal and external communication regarding leases and rent/cam charges.

NOTE: Company reserves the right to adjust your duties and responsibilities at any time.

Qualifications

Experience:

Minimum of 5-10 years of experience in commercial property management, with a focus on retail and office spaces.

Education:

Bachelor’s degree in business administration – Accounting – Financial Management.

Skills:

Strong financial acumen and experience with CAM/CAMA pools.

Accrual and cash basis accounting.

Lease Abstract, processing monthly Base Rent/CAM/INS.

Budgeting and Financial reporting.

Excellent communication and interpersonal skills.

Proficiency in property management software (i.e., Yardi).

Ability to multitask and prioritize in a fast-paced environment.

Strong problem‑solving and decision‑making abilities.

Benefits:

Health, dental, and vision insurance

Paid time off and holidays

Professional development opportunities

Seniority Level\nMid‑Senior level

Employment Type\nFull‑time

Job Function\nOther

#J-18808-Ljbffr\n","This range is provided by BGSF. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

CAM ...","Commercial Real Estate Analyst",["B","1997972619"],"Work at BGSF","1 days ago","/jobs/1997972619-commercial-real-estate-analyst","/jobs?keyword=BGSF","/jobs?keyword=Commercial+Real+Estate+Analyst",{"_429":428,"_433":562,"_452":453,"_444":527,"_243":563,"_440":564,"_427":428,"_111":565,"_431":194,"_432":194,"_454":453,"_442":531,"_425":566,"_455":533,"_430":130,"_477":534,"_460":567,"_479":565,"_480":531,"_482":536,"_484":537,"_486":568},["D",1772352942000],"Job title: Editor III\n\nJob location: Irvine is preferred, but remote is OK as well\n\nJob duration: 4+ months\n\nTop 3-5 skills\n\nFACT CHECKING is a must! 3 or more years in a pharma ad agency environment is strongly preferred, but same number of years at a medical education company is OK as well\n\nAbility to understand ad agency editorial process and manage assigned work without constant guidance; demonstrate the ability to evaluate a task upon receipt, identify its requirements, and determine the best approach, rather than simply following instructions without question\n\n3 or more years’ experience with the ability to conduct all types of reviews: cold reads, compares, full reads, disaster checks, check changes, and know what the job needs for that round.\n\nAbility to communicate well with brand and Editorial teams when needed\n\nExperience working with Oncology brands or neurotoxins would be a great plus, but not necessary\n\nJob functions/responsibilities\n\nEdit and proofread copy for assigned and other brands as needed\n\nFact checks annotated copy using provided references, ensuring acceptable sources are used\n\nCollaborate and communicate with Editorial Director and team members to maintain quality and meet goals\n\nPrioritize and manage workload, meetings, and various tasks to ensure all deliverables are met with excellence; ability to handle multiple jobs and prioritize as needed\n\nThoroughly understand assigned brands and product categories\n\nDemonstrate a drive to ensure adherence to client and brand guidelines\n\nContribute ideas/feedback for improving process and minimizing error\n\nOffer guidance and training to junior team members and freelancers to ensure integrity of editorial process\n\nProactively offer and provide help to others to ensure all work moves through the department efficiently\n\nCreate/maintain brand style guides and bibliographies in a timely manner\n\nUnderstand and execute AMA style and vary editorial styles per brand needs\n\nQualifications\n\nAny College degree\n\n3 to 5 years medical editing and fact checking experience in a pharma ad agency/medical education environment (agency experience preferred)\n\nDemonstrated ability to work independently with a motivated, self-starting attitude\n\nAbility to creatively adapt to changing deadlines, providing recommendations as needed\n\nKnowledge of current AMA style and FDA guidelines governing pharmaceutical products/devices\n\nSolid ability to use MS Office (including Outlook, Teams, and Word), Adobe Acrobat, and/or ProofHQ\n\nArtech Information Systems\n\n#J-18808-Ljbffr","Job title: Editor III\n\nJob location: Irvine is preferred, but remote is OK as well\n\nJob duration: 4+ months\n\nTop 3-5 skills\n\nFACT CHECKING is a mus...","Editor III Job at Artech Information Systems in Irvine",["B","1998490406"],"/jobs/1998490406-editor-iii-job-at-artech-information-systems-in-irvine","/jobs?keyword=Editor+III+Job+at+Artech+Information+Systems+in+Irvine","actionData","errors"]