Shift
Monday–Friday | 40 hrs/week | 8:00 AM – 4:30 PM
Job Summary Provides high-level
administrative
and
operational
support to the
Neurology Chief Administrative Officer
while coordinating a
medical student clerkship program
within a fast-paced academic
medical environment.
Requires strong project management, advanced Microsoft skills, and use of electronic systems to track multi-stakeholder tasks over weeks to months.
Key Responsibilities Executive Assistant
Provide senior administrative support to the CAO including
calendar management, meeting coordination, presentations, and long-term planning .
Track departmental projects, create agendas/minutes, monitor assignments, and ensure deadlines are met.
Serve as
payroll
delegate processing weekly timesheets (80–100).
Coordinate faculty
recruitment
lifecycle (postings, offers, onboarding/offboarding, HR systems, credentialing, payer enrollment).
Manage physician
onboarding
across sites including system access, badges, scheduling, and orientation.
Coordinate office space planning, moves, facilities requests, inventory, and vendor communication.
Maintain shared resources (OneDrive/SharePoint) and departmental documentation.
Support faculty administrative processes including appointments and rank tracking.
Manage annual compliance tracking (flu, fit testing, trainings, reporting).
Coordinate logistics for medical student rotations (4–6 students/month).
Manage onboarding requirements ( Workday, health clearance, Epic training, IT access, badges ).
Serve as primary contact for students during rotations including orientation, scheduling, and support.
Maintain Canvas course content and communications.
Manage evaluations ( OASIS/BLUE ), track completion, and coordinate feedback sessions.
Ensure compliance with academic calendars, policies, and documentation.
Requirements
5–8 years related experience required ( academic healthcare
strongly preferred).
Executive Assistant
and/or
program coordination
experience required.
Strong project management and organizational skills.
Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint, Access) and web-based systems experience.
Excellent communication and multitasking ability.
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Job Summary Provides high-level
administrative
and
operational
support to the
Neurology Chief Administrative Officer
while coordinating a
medical student clerkship program
within a fast-paced academic
medical environment.
Requires strong project management, advanced Microsoft skills, and use of electronic systems to track multi-stakeholder tasks over weeks to months.
Key Responsibilities Executive Assistant
Provide senior administrative support to the CAO including
calendar management, meeting coordination, presentations, and long-term planning .
Track departmental projects, create agendas/minutes, monitor assignments, and ensure deadlines are met.
Serve as
payroll
delegate processing weekly timesheets (80–100).
Coordinate faculty
recruitment
lifecycle (postings, offers, onboarding/offboarding, HR systems, credentialing, payer enrollment).
Manage physician
onboarding
across sites including system access, badges, scheduling, and orientation.
Coordinate office space planning, moves, facilities requests, inventory, and vendor communication.
Maintain shared resources (OneDrive/SharePoint) and departmental documentation.
Support faculty administrative processes including appointments and rank tracking.
Manage annual compliance tracking (flu, fit testing, trainings, reporting).
Coordinate logistics for medical student rotations (4–6 students/month).
Manage onboarding requirements ( Workday, health clearance, Epic training, IT access, badges ).
Serve as primary contact for students during rotations including orientation, scheduling, and support.
Maintain Canvas course content and communications.
Manage evaluations ( OASIS/BLUE ), track completion, and coordinate feedback sessions.
Ensure compliance with academic calendars, policies, and documentation.
Requirements
5–8 years related experience required ( academic healthcare
strongly preferred).
Executive Assistant
and/or
program coordination
experience required.
Strong project management and organizational skills.
Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint, Access) and web-based systems experience.
Excellent communication and multitasking ability.
#J-18808-Ljbffr