Senior Specialist, Political Operations
Planned Parenthood Federation of America Inc., New York, New York, us, 10261
Planned Parenthood is the nation’s leading provider and advocate of high-quality, affordable sexual and reproductive health care for all people, as well as the nation’s largest provider of sex education. Planned Parenthood organizations serve all people with care and compassion, with respect, and without judgment, striving to create equitable access to health care. Through health centers, programs in schools and communities, and online resources, Planned Parenthood is a trusted source of reliable education and information that allows people to make informed health decisions. We do all this because we care passionately about helping people lead healthier lives.
Planned Parenthood Federation of America (PPFA) is a 501(c)(3) charitable organization that supports the independently incorporated Planned Parenthood affiliates, which operate non‑profit health centers across the U.S. PPFA also works to educate the public on and advocate for issues of sexual and reproductive health. Formed as the advocacy arm of Planned Parenthood Federation of America, Planned Parenthood Action Fund is a separate non‑profit membership organization tax‑exempt under section 501(c)(4). The Action Fund engages in educational, advocacy, and limited electoral activity, including grassroots organizing, legislative advocacy, and voter education in furtherance of the Planned Parenthood mission. The Action Fund’s related non‑partisan political action committee, Planned Parenthood Federal PAC (PPFEDPAC), makes limited contributions to support federal candidates and supports state candidates as permitted by state laws.
Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund (Action Fund) seek a Political Operations Senior Specialist. This job reports to the Director, Strategic Operations in the Office of the SVP, External Affairs department. The OSVP department is responsible for end‑to‑end budget development & management, operating strategy, contract and procurement systems (e.g., Coupa), and resource management across the org unit.
This role is expected to begin in February 2026 and end in December 2026.
Purpose The Political Operations Senior Specialist will work within the Strategic Operations team, supporting the External Affairs Org Unit, providing budget and contracting operational support (including grants, memberships, honorariums for PPFA and Action Fund) and (including PAC contributions PPFEDPAC) to all verticals.
This Senior Specialist is the unit’s dedicated technical expert for advocacy and political disbursements, multi‑entity budgeting, and contract operations for PPFA and Action Fund (advocacy funding streams), Action Fund and PPFEDPAC (electoral funding streams). This includes, but is not limited to, contract and budget operational support, vendor partner management for PPFA and Action Fund, and PPFEDPAC disbursements and compliance, processing in‑kind contributions and compliance, and campaign budget tracking for Action Fund and PPFEDPAC.
Engagement Collaborates with leaders across External Affairs, Strategic Operations, OEC, and in other departments (e.g., Finance, the Office of General Counsel, Conferences & Events) to administer and execute operational processes, contracts, grants, and special projects for PPFA and Action Fund and PAC disbursements and in‑kind contribution processing for Action Fund and PPFEDPAC.
Strengthens PPFEDPAC and Action Fund coordinated‑side electoral program reporting and compliance by liaising directly with the Office of General Counsel, Finance, and local Planned Parenthood advocacy and political organizations.
Manages communication with vendors and external partners around contracting, payment, and logistics for Advocacy Campaigns & Elections vertical engagements.
Delivery Supplies significant logistical, operations, budget, and compliance support to the PPFEDPAC and Action Fund coordinated‑side electoral programs, collaborating closely with the Office of the General Counsel and Finance.
Works cross‑functionally with the finance and legal team to ensure compliance with all Federal Election Commission (FEC) requirements related to PAC disbursements, memo entries, in‑kind contributions, and coordinated electoral spending.
Supports contract lifecycle management for vendors, including compliance checks, cost allocation across entities, budgeting of contract ceilings, and coordination with legal and finance for approval workflows.
Administers financial operations and real‑time budget tracking across elections funding streams, including agreement and payment processing for Planned Parenthood Federal PAC disbursements and Action Fund coordinated‑side electoral program (including contributions, contracts and grants, credit card reconciliations, and staff/volunteer travel reimbursements).
Support program teams in the proper entry of contracts, grants, honorariums, memberships and sponsorships within the national office’s internal systems (Coupa, PPGrants, etc.)
Serve as liaison between Procurement, Finance, OGC, and Program teams to ensure the accuracy and timeliness of processing contracts, grants, and sponsorship agreements.
Serve as liaison between Procurement, Finance, and Program teams to ensure the accuracy and timeliness of invoice processing.
Provide troubleshooting support to program teams navigating contract and invoice workflows, escalating issues as needed.
Provides ad hoc assistance on special projects related to departmental campaigns and priorities, including but not limited to rapid response organizing actions and rallies, Congressional lobby days and days of action, and partnership convenings.
Provides ad hoc assistance for general budget and contract operations for all External Affairs verticals.
Performs other duties as assigned.
Knowledge, Skills and Abilities (KSAs) Bachelor’s Degree required
3–5+ years of experience in political finance, compliance, budgeting, contracting, or nonprofit political operations required.
Experience managingmulti‑entity cost allocations preferred.
Experience with election‑cycle financial operations preferred.
Experience with in‑kind valuation and documentationacross entities preferred.
Experience with restricted vs. unrestricted political funds preferred.
Familiarity with grant agreements that cross C3 and C4 boundaries is preferred.
Ability to analyze financial trendsand provide strategic insights to senior leaders preferred.
Ability to operate under fast‑paced timelines.
Strong organizational, analytical, and problem‑solving skills.
Strong verbal and written communication skills.
Strong judgment around confidentiality and discretion.
Ability to work with internal and external stakeholders in a timely, tactful, and professional manner.
Ability to work collaboratively and flexibly with a dynamic, fast‑moving team, completing multiple tasks with poise, accuracy, and confidence.
Ability to adapt quickly changing priorities and ambiguous situations.
High proficiency in Google and Microsoft Office products.
A deep commitment to Planned Parenthood’s mission of promoting sexual and reproductive health, and to racial and gender equity.
Compensation $80,000 - $83,000 a year
Travel 0-10% domestic
Planned Parenthood's cultural ethos, "In This Together", reflects our commitment to building a workplace culture that fosters belonging, promotes learning throughout the employee lifecycle, and recognizes individual contributions to our mission.
Planned Parenthood Federation of America participates in the E-Verify program. Planned Parenthood Federation of America is an equal employment opportunity employer and is committed to maintaining a non‑discriminatory work environment, and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law. Planned Parenthood Federation of America is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.
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Planned Parenthood Federation of America (PPFA) is a 501(c)(3) charitable organization that supports the independently incorporated Planned Parenthood affiliates, which operate non‑profit health centers across the U.S. PPFA also works to educate the public on and advocate for issues of sexual and reproductive health. Formed as the advocacy arm of Planned Parenthood Federation of America, Planned Parenthood Action Fund is a separate non‑profit membership organization tax‑exempt under section 501(c)(4). The Action Fund engages in educational, advocacy, and limited electoral activity, including grassroots organizing, legislative advocacy, and voter education in furtherance of the Planned Parenthood mission. The Action Fund’s related non‑partisan political action committee, Planned Parenthood Federal PAC (PPFEDPAC), makes limited contributions to support federal candidates and supports state candidates as permitted by state laws.
Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund (Action Fund) seek a Political Operations Senior Specialist. This job reports to the Director, Strategic Operations in the Office of the SVP, External Affairs department. The OSVP department is responsible for end‑to‑end budget development & management, operating strategy, contract and procurement systems (e.g., Coupa), and resource management across the org unit.
This role is expected to begin in February 2026 and end in December 2026.
Purpose The Political Operations Senior Specialist will work within the Strategic Operations team, supporting the External Affairs Org Unit, providing budget and contracting operational support (including grants, memberships, honorariums for PPFA and Action Fund) and (including PAC contributions PPFEDPAC) to all verticals.
This Senior Specialist is the unit’s dedicated technical expert for advocacy and political disbursements, multi‑entity budgeting, and contract operations for PPFA and Action Fund (advocacy funding streams), Action Fund and PPFEDPAC (electoral funding streams). This includes, but is not limited to, contract and budget operational support, vendor partner management for PPFA and Action Fund, and PPFEDPAC disbursements and compliance, processing in‑kind contributions and compliance, and campaign budget tracking for Action Fund and PPFEDPAC.
Engagement Collaborates with leaders across External Affairs, Strategic Operations, OEC, and in other departments (e.g., Finance, the Office of General Counsel, Conferences & Events) to administer and execute operational processes, contracts, grants, and special projects for PPFA and Action Fund and PAC disbursements and in‑kind contribution processing for Action Fund and PPFEDPAC.
Strengthens PPFEDPAC and Action Fund coordinated‑side electoral program reporting and compliance by liaising directly with the Office of General Counsel, Finance, and local Planned Parenthood advocacy and political organizations.
Manages communication with vendors and external partners around contracting, payment, and logistics for Advocacy Campaigns & Elections vertical engagements.
Delivery Supplies significant logistical, operations, budget, and compliance support to the PPFEDPAC and Action Fund coordinated‑side electoral programs, collaborating closely with the Office of the General Counsel and Finance.
Works cross‑functionally with the finance and legal team to ensure compliance with all Federal Election Commission (FEC) requirements related to PAC disbursements, memo entries, in‑kind contributions, and coordinated electoral spending.
Supports contract lifecycle management for vendors, including compliance checks, cost allocation across entities, budgeting of contract ceilings, and coordination with legal and finance for approval workflows.
Administers financial operations and real‑time budget tracking across elections funding streams, including agreement and payment processing for Planned Parenthood Federal PAC disbursements and Action Fund coordinated‑side electoral program (including contributions, contracts and grants, credit card reconciliations, and staff/volunteer travel reimbursements).
Support program teams in the proper entry of contracts, grants, honorariums, memberships and sponsorships within the national office’s internal systems (Coupa, PPGrants, etc.)
Serve as liaison between Procurement, Finance, OGC, and Program teams to ensure the accuracy and timeliness of processing contracts, grants, and sponsorship agreements.
Serve as liaison between Procurement, Finance, and Program teams to ensure the accuracy and timeliness of invoice processing.
Provide troubleshooting support to program teams navigating contract and invoice workflows, escalating issues as needed.
Provides ad hoc assistance on special projects related to departmental campaigns and priorities, including but not limited to rapid response organizing actions and rallies, Congressional lobby days and days of action, and partnership convenings.
Provides ad hoc assistance for general budget and contract operations for all External Affairs verticals.
Performs other duties as assigned.
Knowledge, Skills and Abilities (KSAs) Bachelor’s Degree required
3–5+ years of experience in political finance, compliance, budgeting, contracting, or nonprofit political operations required.
Experience managingmulti‑entity cost allocations preferred.
Experience with election‑cycle financial operations preferred.
Experience with in‑kind valuation and documentationacross entities preferred.
Experience with restricted vs. unrestricted political funds preferred.
Familiarity with grant agreements that cross C3 and C4 boundaries is preferred.
Ability to analyze financial trendsand provide strategic insights to senior leaders preferred.
Ability to operate under fast‑paced timelines.
Strong organizational, analytical, and problem‑solving skills.
Strong verbal and written communication skills.
Strong judgment around confidentiality and discretion.
Ability to work with internal and external stakeholders in a timely, tactful, and professional manner.
Ability to work collaboratively and flexibly with a dynamic, fast‑moving team, completing multiple tasks with poise, accuracy, and confidence.
Ability to adapt quickly changing priorities and ambiguous situations.
High proficiency in Google and Microsoft Office products.
A deep commitment to Planned Parenthood’s mission of promoting sexual and reproductive health, and to racial and gender equity.
Compensation $80,000 - $83,000 a year
Travel 0-10% domestic
Planned Parenthood's cultural ethos, "In This Together", reflects our commitment to building a workplace culture that fosters belonging, promotes learning throughout the employee lifecycle, and recognizes individual contributions to our mission.
Planned Parenthood Federation of America participates in the E-Verify program. Planned Parenthood Federation of America is an equal employment opportunity employer and is committed to maintaining a non‑discriminatory work environment, and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law. Planned Parenthood Federation of America is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.
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