Job Description: Administrative Assistant – Contract Management Specialist II
Location:
Phoenix, AZ (Hybrid – 1 day in office, 4 days remote) Position Type:
Staff Augmentation, Full-Time, 40 hours/week Shift:
Day (8:00 AM – 5:00 PM) Duration:
03/23/2026 – 06/30/2026 Position Summary The Administrative Assistant – Contract Management Specialist II supports the Division of Developmental Disabilities (DDD) in managing, reviewing, and processing contracts and rates for Home and Community Based Services (HCBS) providers. This role ensures compliance with federal and state regulations, maintains accurate contract records, and collaborates with internal and external stakeholders to facilitate timely and accurate payments. Key Responsibilities Review, process, monitor, and manage DDD contract rates for QVA, IPA, and SPC contracts. Collaborate with DDD Central Office Programs including Business Operations, Quality Assurance, Health Care Services, Provider Network Services, State-Operated Residential Programs, Office of Licensing, Certification and Regulation (OLCR), DES Office of Procurement (OP), and contractors. Ensure accuracy of information, completeness of documentation, and verification of required contract and rate compliance with regulatory requirements. Process contract amendments, terminations, and related documentation. Secure confidentiality statements, facilitate meetings, generate reports, and manage correspondence. Maintain complex automated record-keeping and tracking systems. Draft, review, and maintain documents, forms, and service specifications in accordance with DDD policies, procedures, and standard work. Communicate effectively, both verbally and in writing, with internal and external stakeholders. Demonstrate strong organizational, problem-solving, decision-making, and negotiation skills in a hybrid work environment. Required Skills and Qualifications Minimum 1 year of experience in finance or business operations. Proficiency in Google Workspace (Docs, Sheets, Drive, etc.) and Microsoft Office Suite (Excel, Word, Outlook). Strong oral and written communication skills. Ability to maintain detailed and complex automated tracking and record-keeping systems. Knowledge of Title XIX (AHCCCS) federal and state laws related to contracting, billing, and payments. Flexible, organized, detail-oriented, and capable of working independently and collaboratively. Education High School Diploma or equivalent (minimum requirement). Additional Requirements Must be local to Phoenix, AZ and available for in-person interviews within 1 week of posting close date. Must be able to start within 2 weeks of offer acceptance. HireRight background check and drug screening required.
Phoenix, AZ (Hybrid – 1 day in office, 4 days remote) Position Type:
Staff Augmentation, Full-Time, 40 hours/week Shift:
Day (8:00 AM – 5:00 PM) Duration:
03/23/2026 – 06/30/2026 Position Summary The Administrative Assistant – Contract Management Specialist II supports the Division of Developmental Disabilities (DDD) in managing, reviewing, and processing contracts and rates for Home and Community Based Services (HCBS) providers. This role ensures compliance with federal and state regulations, maintains accurate contract records, and collaborates with internal and external stakeholders to facilitate timely and accurate payments. Key Responsibilities Review, process, monitor, and manage DDD contract rates for QVA, IPA, and SPC contracts. Collaborate with DDD Central Office Programs including Business Operations, Quality Assurance, Health Care Services, Provider Network Services, State-Operated Residential Programs, Office of Licensing, Certification and Regulation (OLCR), DES Office of Procurement (OP), and contractors. Ensure accuracy of information, completeness of documentation, and verification of required contract and rate compliance with regulatory requirements. Process contract amendments, terminations, and related documentation. Secure confidentiality statements, facilitate meetings, generate reports, and manage correspondence. Maintain complex automated record-keeping and tracking systems. Draft, review, and maintain documents, forms, and service specifications in accordance with DDD policies, procedures, and standard work. Communicate effectively, both verbally and in writing, with internal and external stakeholders. Demonstrate strong organizational, problem-solving, decision-making, and negotiation skills in a hybrid work environment. Required Skills and Qualifications Minimum 1 year of experience in finance or business operations. Proficiency in Google Workspace (Docs, Sheets, Drive, etc.) and Microsoft Office Suite (Excel, Word, Outlook). Strong oral and written communication skills. Ability to maintain detailed and complex automated tracking and record-keeping systems. Knowledge of Title XIX (AHCCCS) federal and state laws related to contracting, billing, and payments. Flexible, organized, detail-oriented, and capable of working independently and collaboratively. Education High School Diploma or equivalent (minimum requirement). Additional Requirements Must be local to Phoenix, AZ and available for in-person interviews within 1 week of posting close date. Must be able to start within 2 weeks of offer acceptance. HireRight background check and drug screening required.