Legal Secretary #4129
City of Plant City, Tallahassee, FL, United States
The Florida Bar
Click here to apply
Legal Secretary #4129 Lawyer Regulation | Fort Lauderdale
Minimum starting salary $44,033.62 with an excellent benefits package including employer paid pension contribution. Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).
Summary function:
This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels.
Essential Duties and Responsibilities
Maintains and monitors disciplinary files in the case management system (imports emails, checks scanned documents, updates data, maintains tickling deadlines, etc.)
Types and finalizes drafted pleadings, correspondence, meeting minutes and agendas.
Coordinates monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page.
Maintains bar counsels’ calendars, coordinates meetings, depositions and hearings, and accurately updates calendar daily.
Answers telephone and makes case notes in the case management system regarding call.
Receives and scans incoming mail into case management system. Prepares outgoing mail.
Handles public record requests in GovQA.
Prepares bar counsels’ travel requests and expense reports.
Other duties as assigned (including but not limited to adding paper to and changing toner in equipment, redacting confidential information, etc.).
Required minimum education:
High School Diploma (or its equivalency).
Required minimum professional work experience:
Five (5) years of progressively responsible secretarial experience.
Knowledge
Correct spelling, punctuation and grammar
Standard business formats and styles
Adobe Acrobat
Legal terminology
Style and format of legal pleadings
Office procedures and practices
Computers, printers, facsimile machines, copiers, scanners and postage meter
Skills
MS Word
MS Office (Outlook, Word and Excel)
Use of personal computer
Basic arithmetic
Abilities
Type sixty (60) correct words per minute
Learn and work with various databases
Pay attention to detail
Type letters, memoranda and pleadings in correct format
Create ADA compliant forms and documents using Adobe
Organize and prioritize work
Communicate effectively and professionally, both verbally and in writing
Handle multiple tasks
Operate well under pressure and in a team atmosphere
Tactfully manage difficult situationsDemonstrate initiative in group projects and individual settings
Sit for long periods of time, hear and converse over the telephone, and key/work frequently on a computer
Lift 5 to 10 lbs
Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process.
EOE. This organization participates in E-Verify. Position is open until filled. Non-Exempt position.
This position is in an in-office position, located in Fort Lauderdale, Florida and is not a remote position.
Click here to apply
#J-18808-Ljbffr
Click here to apply
Legal Secretary #4129 Lawyer Regulation | Fort Lauderdale
Minimum starting salary $44,033.62 with an excellent benefits package including employer paid pension contribution. Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).
Summary function:
This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels.
Essential Duties and Responsibilities
Maintains and monitors disciplinary files in the case management system (imports emails, checks scanned documents, updates data, maintains tickling deadlines, etc.)
Types and finalizes drafted pleadings, correspondence, meeting minutes and agendas.
Coordinates monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page.
Maintains bar counsels’ calendars, coordinates meetings, depositions and hearings, and accurately updates calendar daily.
Answers telephone and makes case notes in the case management system regarding call.
Receives and scans incoming mail into case management system. Prepares outgoing mail.
Handles public record requests in GovQA.
Prepares bar counsels’ travel requests and expense reports.
Other duties as assigned (including but not limited to adding paper to and changing toner in equipment, redacting confidential information, etc.).
Required minimum education:
High School Diploma (or its equivalency).
Required minimum professional work experience:
Five (5) years of progressively responsible secretarial experience.
Knowledge
Correct spelling, punctuation and grammar
Standard business formats and styles
Adobe Acrobat
Legal terminology
Style and format of legal pleadings
Office procedures and practices
Computers, printers, facsimile machines, copiers, scanners and postage meter
Skills
MS Word
MS Office (Outlook, Word and Excel)
Use of personal computer
Basic arithmetic
Abilities
Type sixty (60) correct words per minute
Learn and work with various databases
Pay attention to detail
Type letters, memoranda and pleadings in correct format
Create ADA compliant forms and documents using Adobe
Organize and prioritize work
Communicate effectively and professionally, both verbally and in writing
Handle multiple tasks
Operate well under pressure and in a team atmosphere
Tactfully manage difficult situationsDemonstrate initiative in group projects and individual settings
Sit for long periods of time, hear and converse over the telephone, and key/work frequently on a computer
Lift 5 to 10 lbs
Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process.
EOE. This organization participates in E-Verify. Position is open until filled. Non-Exempt position.
This position is in an in-office position, located in Fort Lauderdale, Florida and is not a remote position.
Click here to apply
#J-18808-Ljbffr