Collections Specialist
The Trustees of Reservations, Lincoln, MA, United States
Who We Are
Founded in 1891 by a group of visionary volunteers, The Trustees of Reservations (The Trustees) is Massachusetts' premier conservation and preservation organization. The Trustees' preserves, for public use and enjoyment, properties of exceptional scenic, historic, and ecological value in Massachusetts. Our properties are open to all, and we thrive by involving as many people as possible in all that we do. We aim to protect special places for future generations to enjoy in perpetuity, and have helped protect more than 50,000 acres, including 27,000+ acres on more than 120 reservations that are open to the public. As a non‑profit conservation organization, we are funded and supported entirely by our visitors, supporters, volunteers, and our 100,000 member households. We encourage you to learn more about The Trustees on our website, www.thetrustees.org.
Posting Information
Hourly Rate: $19.23 - $21.64 per hour
Hours per week: 40
Job Classification: Full‑time, Limited Term, Nonexempt
Job Location Type: Onsite, with the potential for some remote work
Duration: 18 months
Location: DeCordova Sculpture Park and Museum
What You’ll Do Join us as a Collections Specialist to support the migration of records from DeCordova Sculpture Park and Museum’s former collection management program to The Trustees’ statewide collections management tool, Qi. As a Collections Specialist, you will work with DeCordova’s curatorial team and with state‑wide Historic Collection and Archives colleagues. This important, on‑going work will ensure the long‑term management and care of DeCordova’s permanent collection. This position is well suited for those with experience in archives, collections management systems, museum registration, and/or library science. We are looking for someone who would enjoy working within a team, is detail‑oriented, and can learn and work with our collection management system (CMS), Qi.
Responsibilities Specifically, you’ll:
Maintain and ensure record integrity, consistency and conformity to SPECTRUM collection management standards and The Trustees internal standards
Receive training on how to edit and create records in The Trustees Qi system.
Update the existing 2,800 records of DeCordova’s permanent collection already in Qi by adding associated People and Organization records to each record as well as other edits in order to align with the wider Qi platform.
Transfer and enter the remaining database records from Mimsy to Qi (estimated 1,100-1,300 records). Create associated People and Organization and Acquisition records.
Manage the editing and transfer of existing image files for each artwork’s record into Qi.
Requirements Skills and Experience
Strong computer skills and knowledge required for working with museum collections, such as familiarity with collection management software and information conformity for data entry.
Relational database fluency highly preferred.
Ability to perform data entry with meticulous attention to accuracy.
Minimum 2 years of experience working in a museum, archive, library, or related setting.
Demonstrated ability to work well in a team environment where collaboration, flexibility, problem‑solving, and attention‑to‑detail are essential.
Excellent organizational and communication skills, both orally and in writing.
Proficient in Microsoft 365 and Office tools (esp. Word, Excel, SharePoint) and digital imaging applications, including Adobe Photoshop and Lightroom.
Required
B.A. degree required, Master’s degree in Museum Studies or Library Sciences is preferred.
Eligibility Criteria
Current authorization to work in the United States - a candidate must have such authorization by his or her first day of employment.
A valid driver’s license, as well as a satisfactory driving record as outlined in The Trustees’ driving policy.
A satisfactory criminal background (CORI) check.
Don’t quite have all the skills and experience listed above? We still want to hear from you! Research shows that historically marginalized groups are less likely to apply if they do not meet every single requirement. We are committed to building a diverse team and encourage you to apply even if you are missing some of the skills and experience above.
Questions? Contact our People team at people@thetrustees.org
Benefits
Sick time: 15 days per year
Vacation time: 20 days per year (prorated)
12 observed holidays, 3 floating
Health insurance: Eligible to participate in the Trustees health insurance benefit via Blue Cross Blue Shield (BCBS). BCBS also offers additional benefits, such as fitness reimbursement and rewards for healthy habits.
Short‑Term and Long‑Term Disability Insurance
Massachusetts Paid Family Medical Leave
Life Insurance
401k with 5% match after 1 year of employment
Employee Assistance Program: Free access to a confidential service that helps employees and their communities with personal and work‑related issues, such as mental health support, counseling, and financial advice.
Reciprocity: Enjoy access to free and discounted admission and membership to more than 50 nearby museums and cultural institutions for Trustees Staff, Volunteers and Interns.
Discounts: Enjoy free entry to all Trustees properties, discount event tickets, and discounted merchandise at our stores and on stays at our inns.
Day of Wonder: Spend one workday per year exploring a Trustees property.
Day of Service: Spend one workday per year helping with a project at a Trustees property.
Equal Opportunity and Diversity The Trustees is a proud equal opportunity employer and does not discriminate against any protected status including, but not limited to, age, race, ethnicity, sex, gender, sexual preferences, nation of origin, religion, or disability status and strongly encourages applications from people of color, persons with varying abilities, women, and LGBTQ+ applicants. We aspire to reflect and effectively serve the residents and communities of Massachusetts, who are at the core of our mission.
Diversity, Belonging, Inclusion and Equity.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
We are committed to creating an inclusive and accessible work environment. To request reasonable accommodation during the application or interview process, please contact us at people@thetrustees.org.
#J-18808-Ljbffr
Posting Information
Hourly Rate: $19.23 - $21.64 per hour
Hours per week: 40
Job Classification: Full‑time, Limited Term, Nonexempt
Job Location Type: Onsite, with the potential for some remote work
Duration: 18 months
Location: DeCordova Sculpture Park and Museum
What You’ll Do Join us as a Collections Specialist to support the migration of records from DeCordova Sculpture Park and Museum’s former collection management program to The Trustees’ statewide collections management tool, Qi. As a Collections Specialist, you will work with DeCordova’s curatorial team and with state‑wide Historic Collection and Archives colleagues. This important, on‑going work will ensure the long‑term management and care of DeCordova’s permanent collection. This position is well suited for those with experience in archives, collections management systems, museum registration, and/or library science. We are looking for someone who would enjoy working within a team, is detail‑oriented, and can learn and work with our collection management system (CMS), Qi.
Responsibilities Specifically, you’ll:
Maintain and ensure record integrity, consistency and conformity to SPECTRUM collection management standards and The Trustees internal standards
Receive training on how to edit and create records in The Trustees Qi system.
Update the existing 2,800 records of DeCordova’s permanent collection already in Qi by adding associated People and Organization records to each record as well as other edits in order to align with the wider Qi platform.
Transfer and enter the remaining database records from Mimsy to Qi (estimated 1,100-1,300 records). Create associated People and Organization and Acquisition records.
Manage the editing and transfer of existing image files for each artwork’s record into Qi.
Requirements Skills and Experience
Strong computer skills and knowledge required for working with museum collections, such as familiarity with collection management software and information conformity for data entry.
Relational database fluency highly preferred.
Ability to perform data entry with meticulous attention to accuracy.
Minimum 2 years of experience working in a museum, archive, library, or related setting.
Demonstrated ability to work well in a team environment where collaboration, flexibility, problem‑solving, and attention‑to‑detail are essential.
Excellent organizational and communication skills, both orally and in writing.
Proficient in Microsoft 365 and Office tools (esp. Word, Excel, SharePoint) and digital imaging applications, including Adobe Photoshop and Lightroom.
Required
B.A. degree required, Master’s degree in Museum Studies or Library Sciences is preferred.
Eligibility Criteria
Current authorization to work in the United States - a candidate must have such authorization by his or her first day of employment.
A valid driver’s license, as well as a satisfactory driving record as outlined in The Trustees’ driving policy.
A satisfactory criminal background (CORI) check.
Don’t quite have all the skills and experience listed above? We still want to hear from you! Research shows that historically marginalized groups are less likely to apply if they do not meet every single requirement. We are committed to building a diverse team and encourage you to apply even if you are missing some of the skills and experience above.
Questions? Contact our People team at people@thetrustees.org
Benefits
Sick time: 15 days per year
Vacation time: 20 days per year (prorated)
12 observed holidays, 3 floating
Health insurance: Eligible to participate in the Trustees health insurance benefit via Blue Cross Blue Shield (BCBS). BCBS also offers additional benefits, such as fitness reimbursement and rewards for healthy habits.
Short‑Term and Long‑Term Disability Insurance
Massachusetts Paid Family Medical Leave
Life Insurance
401k with 5% match after 1 year of employment
Employee Assistance Program: Free access to a confidential service that helps employees and their communities with personal and work‑related issues, such as mental health support, counseling, and financial advice.
Reciprocity: Enjoy access to free and discounted admission and membership to more than 50 nearby museums and cultural institutions for Trustees Staff, Volunteers and Interns.
Discounts: Enjoy free entry to all Trustees properties, discount event tickets, and discounted merchandise at our stores and on stays at our inns.
Day of Wonder: Spend one workday per year exploring a Trustees property.
Day of Service: Spend one workday per year helping with a project at a Trustees property.
Equal Opportunity and Diversity The Trustees is a proud equal opportunity employer and does not discriminate against any protected status including, but not limited to, age, race, ethnicity, sex, gender, sexual preferences, nation of origin, religion, or disability status and strongly encourages applications from people of color, persons with varying abilities, women, and LGBTQ+ applicants. We aspire to reflect and effectively serve the residents and communities of Massachusetts, who are at the core of our mission.
Diversity, Belonging, Inclusion and Equity.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
We are committed to creating an inclusive and accessible work environment. To request reasonable accommodation during the application or interview process, please contact us at people@thetrustees.org.
#J-18808-Ljbffr