Real Estate Paralegal #1508
Keller Executive Search, Palo Alto, CA, United States
Our client is a well-established, privately owned real estate firm with more than five decades of industry presence. Based out of their Palo Alto headquarters, their in-house legal team provides dedicated support across a broad portfolio of real estate companies spanning development, investment, and services.
They are seeking an experienced Legal & Corporate Paralegal to join a close-knit team working alongside several attorneys and a Senior Corporate Paralegal. This is an opportunity to contribute meaningfully, develop professionally, and build a long-term career within a stable, values-driven organization.
What the Role Involves
Liaise with external counsel, title companies, senior executives, and internal stakeholders across corporate and real estate matters
Support due diligence processes for acquisitions, financings, and joint ventures; compile transaction summaries and oversee the coordination of closing documents
Prepare and review corporate governance documentation, including board resolutions and filings related to regulatory compliance
Keep legal information systems, entity management platforms, and due diligence databases current and well-maintained
Review and prepare real estate transaction documents, closing packages, and property management agreements on an as‑needed basis
Deliver responsive, high‑quality assistance to attorneys with varying approaches and working styles
Handle entity formations, dissolutions, and jurisdictional registrations; oversee the upkeep of minute books and organizational records
Ensure all corporate compliance and governance documents are executed and filed accurately and within required timeframes
Required:
At ease working within a structured, formal corporate hierarchy with regular exposure to senior leadership
Active Notary Commission Certificate
A Bachelor's degree in Business Administration, Law, or a closely related field
Proven ability to work autonomously and balance multiple competing deadlines
Solid proficiency across the MS Office Suite (Word, Excel) alongside hands‑on experience with document management systems
A minimum of 5 years of corporate paralegal experience, ideally with a background in real estate or corporate law
Strong communication skills, both written and verbal
Preferred:
Working knowledge of MS Visio and entity management platforms
Formal Paralegal Certification
Prior experience with real estate transactions
Flexible hybrid schedule with a minimum of 3 in‑office days per week
Base salary range of $125,000 to $145,000, commensurate with experience
Full medical, dental, and vision coverage
Performance‑based annual bonus at the company's discretion
A range of additional insurance options
401(k) retirement plan
Equal Employment Opportunity and Non-Discrimination Policy
Equal Employment Opportunity Statement:
Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status.
Commitment to Diversity:
Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected.
Reasonable Accommodations:
Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations.
Compensation Information:
For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location.
Compliance with Laws:
Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Workplace Harassment:
Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
E-Verify Participation:
Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable.
Privacy and Pay Equity:
California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at www.kellerexecutivesearch.com.
Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available.
Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws.
State‑Specific Information:
Rhode Island: We do not request or require salary history from applicants.
Connecticut: We provide wage range information upon request or before discussing compensation.
New Jersey: We do not inquire about salary history unless voluntarily disclosed.
Veteran Status:
Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process.
Use of Artificial Intelligence in Recruitment Keller Executive Search and our clients may use artificial intelligence (AI) tools to assist in the recruitment and candidate evaluation process. These tools are used exclusively to support human decision‑making by helping to review and assess candidate qualifications and materials. AI is never used to automatically reject, disqualify, or make final hiring decisions about candidates. All AI‑assisted evaluations are reviewed by experienced recruitment professionals, and all hiring decisions are made by qualified human recruiters. Our use of AI is designed to enhance fairness, consistency, and efficiency while maintaining our commitment to equal employment opportunity and non‑discrimination principles.
Genetic Information:
In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law.
Local Laws:
Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate.
Note:
This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.
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They are seeking an experienced Legal & Corporate Paralegal to join a close-knit team working alongside several attorneys and a Senior Corporate Paralegal. This is an opportunity to contribute meaningfully, develop professionally, and build a long-term career within a stable, values-driven organization.
What the Role Involves
Liaise with external counsel, title companies, senior executives, and internal stakeholders across corporate and real estate matters
Support due diligence processes for acquisitions, financings, and joint ventures; compile transaction summaries and oversee the coordination of closing documents
Prepare and review corporate governance documentation, including board resolutions and filings related to regulatory compliance
Keep legal information systems, entity management platforms, and due diligence databases current and well-maintained
Review and prepare real estate transaction documents, closing packages, and property management agreements on an as‑needed basis
Deliver responsive, high‑quality assistance to attorneys with varying approaches and working styles
Handle entity formations, dissolutions, and jurisdictional registrations; oversee the upkeep of minute books and organizational records
Ensure all corporate compliance and governance documents are executed and filed accurately and within required timeframes
Required:
At ease working within a structured, formal corporate hierarchy with regular exposure to senior leadership
Active Notary Commission Certificate
A Bachelor's degree in Business Administration, Law, or a closely related field
Proven ability to work autonomously and balance multiple competing deadlines
Solid proficiency across the MS Office Suite (Word, Excel) alongside hands‑on experience with document management systems
A minimum of 5 years of corporate paralegal experience, ideally with a background in real estate or corporate law
Strong communication skills, both written and verbal
Preferred:
Working knowledge of MS Visio and entity management platforms
Formal Paralegal Certification
Prior experience with real estate transactions
Flexible hybrid schedule with a minimum of 3 in‑office days per week
Base salary range of $125,000 to $145,000, commensurate with experience
Full medical, dental, and vision coverage
Performance‑based annual bonus at the company's discretion
A range of additional insurance options
401(k) retirement plan
Equal Employment Opportunity and Non-Discrimination Policy
Equal Employment Opportunity Statement:
Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status.
Commitment to Diversity:
Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected.
Reasonable Accommodations:
Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations.
Compensation Information:
For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location.
Compliance with Laws:
Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Workplace Harassment:
Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
E-Verify Participation:
Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable.
Privacy and Pay Equity:
California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at www.kellerexecutivesearch.com.
Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available.
Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws.
State‑Specific Information:
Rhode Island: We do not request or require salary history from applicants.
Connecticut: We provide wage range information upon request or before discussing compensation.
New Jersey: We do not inquire about salary history unless voluntarily disclosed.
Veteran Status:
Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process.
Use of Artificial Intelligence in Recruitment Keller Executive Search and our clients may use artificial intelligence (AI) tools to assist in the recruitment and candidate evaluation process. These tools are used exclusively to support human decision‑making by helping to review and assess candidate qualifications and materials. AI is never used to automatically reject, disqualify, or make final hiring decisions about candidates. All AI‑assisted evaluations are reviewed by experienced recruitment professionals, and all hiring decisions are made by qualified human recruiters. Our use of AI is designed to enhance fairness, consistency, and efficiency while maintaining our commitment to equal employment opportunity and non‑discrimination principles.
Genetic Information:
In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law.
Local Laws:
Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate.
Note:
This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.
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