Experiential Producer
Crush Palace, San Diego, CA, United States
About the Project
Crush Palace is producing a four-event brand activation series for a client in San Diego, CA from May-August, 2026.
Role Overview This is a hybrid PM/Producer role: part logistics quarterback, part creative executor. You’ll work closely with the Crush Palace CD to manage every moving piece across four events — from permitting and vendor coordination to staffing, build, and breakdown. You’ll be the hub that keeps pre-production on schedule and the boots on the ground making sure each event runs flawlessly day‑of.
Pre‑Production
Own and maintain a master project timeline and workback schedule across all 4 activations
Coordinate with venue team on load‑in windows, site logistics, and activation placement
Manage vendor procurement and relationships: branded mobile bar/van, decor, signage, furniture, A/V
Oversee production of all physical elements — signage, backdrop, branded collateral, props
Source, brief, and confirm brand ambassador staffing (quantities TBD per event)
Manage permitting, insurance, and compliance requirements in coordination with the venue
Maintain a comprehensive run‑of‑show and venue contact sheet for each event
Track budget actuals against estimates; flag variances to the CD proactively
Coordinate shipping and storage logistics for all activation assets between events
Liaise with client brand team on product inventory, sampling logistics, and giveaway quantities
Onsite — Setup & Build
Lead load‑in and full activation setup including mobile bar positioning, lounge area build‑out, signage installation, and decor placement
Direct venue crew, brand ambassadors, and any additional contracted labor during setup
Complete a final venue walk and checklist sign‑off before doors open
Manage all health, safety, and permitting compliance onsite
Onsite — Event Day Operations
Serve as primary point of contact for all activation operations throughout each event
Manage and motivate brand ambassador team: briefing, supervision, breaks, and troubleshooting
Monitor product inventory, giveaway supplies, and sampling operations in real time
Coordinate closely with venue staff, security, and any third‑party event partners
Capture key operational notes and photo documentation for recap reporting
Proactively identify and resolve any issues before they elevate
Strike & Post‑Event
Oversee full breakdown and load‑out; ensure all assets are accounted for and packed correctly
Debrief with brand ambassador staff post‑event
Deliver a post‑event recap including staffing notes, product quantities, and operational observations
Coordinate return shipping or storage of all activation assets
Qualifications Required
2-3 years of experiential production, event management, or brand activation experience
Proven track record managing multi‑event or tour‑style activations from pre‑pro through strike
Strong vendor management skills — you know how to source, negotiate, and hold people accountable
Experience managing and briefing brand ambassador or event staff teams
Highly organized with sharp attention to detail; comfortable building and owning timelines and run‑of‑shows
Calm under pressure with strong problem‑solving instincts in live event environments
Excellent communicator — clear, direct, and proactive with all stakeholders
San Diego‑based strongly preferred; must be available locally for all 4 event dates
Preferred
Experience with beverage brand activations, sampling, or licensed events
Deep familiarity with the San Diego event market — existing venue relationships and local vendor network a major plus
Experience working with mobile bar units, branded vehicles, or custom fabrication
Proficiency in project management tools (Notion, Asana, Monday, Google Workspace, or similar)
A network of reliable Southern California BA staffing resources
#J-18808-Ljbffr
Role Overview This is a hybrid PM/Producer role: part logistics quarterback, part creative executor. You’ll work closely with the Crush Palace CD to manage every moving piece across four events — from permitting and vendor coordination to staffing, build, and breakdown. You’ll be the hub that keeps pre-production on schedule and the boots on the ground making sure each event runs flawlessly day‑of.
Pre‑Production
Own and maintain a master project timeline and workback schedule across all 4 activations
Coordinate with venue team on load‑in windows, site logistics, and activation placement
Manage vendor procurement and relationships: branded mobile bar/van, decor, signage, furniture, A/V
Oversee production of all physical elements — signage, backdrop, branded collateral, props
Source, brief, and confirm brand ambassador staffing (quantities TBD per event)
Manage permitting, insurance, and compliance requirements in coordination with the venue
Maintain a comprehensive run‑of‑show and venue contact sheet for each event
Track budget actuals against estimates; flag variances to the CD proactively
Coordinate shipping and storage logistics for all activation assets between events
Liaise with client brand team on product inventory, sampling logistics, and giveaway quantities
Onsite — Setup & Build
Lead load‑in and full activation setup including mobile bar positioning, lounge area build‑out, signage installation, and decor placement
Direct venue crew, brand ambassadors, and any additional contracted labor during setup
Complete a final venue walk and checklist sign‑off before doors open
Manage all health, safety, and permitting compliance onsite
Onsite — Event Day Operations
Serve as primary point of contact for all activation operations throughout each event
Manage and motivate brand ambassador team: briefing, supervision, breaks, and troubleshooting
Monitor product inventory, giveaway supplies, and sampling operations in real time
Coordinate closely with venue staff, security, and any third‑party event partners
Capture key operational notes and photo documentation for recap reporting
Proactively identify and resolve any issues before they elevate
Strike & Post‑Event
Oversee full breakdown and load‑out; ensure all assets are accounted for and packed correctly
Debrief with brand ambassador staff post‑event
Deliver a post‑event recap including staffing notes, product quantities, and operational observations
Coordinate return shipping or storage of all activation assets
Qualifications Required
2-3 years of experiential production, event management, or brand activation experience
Proven track record managing multi‑event or tour‑style activations from pre‑pro through strike
Strong vendor management skills — you know how to source, negotiate, and hold people accountable
Experience managing and briefing brand ambassador or event staff teams
Highly organized with sharp attention to detail; comfortable building and owning timelines and run‑of‑shows
Calm under pressure with strong problem‑solving instincts in live event environments
Excellent communicator — clear, direct, and proactive with all stakeholders
San Diego‑based strongly preferred; must be available locally for all 4 event dates
Preferred
Experience with beverage brand activations, sampling, or licensed events
Deep familiarity with the San Diego event market — existing venue relationships and local vendor network a major plus
Experience working with mobile bar units, branded vehicles, or custom fabrication
Proficiency in project management tools (Notion, Asana, Monday, Google Workspace, or similar)
A network of reliable Southern California BA staffing resources
#J-18808-Ljbffr