Sales Coordinator - Hilton Garden Inn Tinley Park, IL

Overview

Hotel Equities, a multi-award-winning hotel development and hospitality management company, is currently searching for a remarkable

Sales Coordinator

for the Hilton Garden Inn in Tinley Park, IL.
Job Purpose:
Assist sales managers and front desk in obtaining customer satisfaction by performing clerical and administrative duties relating to guest and hotel communications. Warm, knowledgeable service and helpful guidance reassure guests they’ve made the right choice to stay with us.
Responsibilities

Provide support to the sales team in executing contracts, proposals, and correspondence
Assist with sales efforts in soliciting new business and in selling guestrooms, meeting space
Conduct site tours
Assist as needed with hotel and sales related functions, parties and blitzes
Oversee and create social networking sites
Prepare and send out direct mail projects, sales packets and collateral
Provide assistance to the Director and/or Manager of Sales and Marketing
Effectively communicate and coordinate the guest’s request with other departments
Answer and Respond to incoming telephone calls
Oversee office equipment maintenance
Responsible for managing all meeting room reservations and coordinating details with other departments including group agreements and set-up of meeting room
Coordinate and ensure the delivery of requested equipment and/or food for meeting rooms and special events
Type Banquet Event Orders (BEO’s), route event orders to proper departments
Maintain the filing system
Maintain the trace System
Set up new files as needed
Maintain weekly Reader file
Responsible for spelling accuracy and professional appearance of correspondence
Inventory and maintain office supplies
Produce weekly productivity reports for sales meetings
May be asked to take accurate minutes of all sales meetings
Perform site inspections when no sales manager is available
Provide assistance to group leaders when necessary
Responsible for timely completion of monthly group status report
Perform other duties as assigned
Take every opportunity to amaze the guests
Ensures all guests are being treated in an efficient and courteous manner and that all Company standards are being applied.
Qualifications and Requirements

High School diploma /Secondary qualification or equivalent.
Experience with Marriott, Hilton, IHG, Wyndham or Hyatt processes and standards.
This job requires the ability to perform the following:
Proficient in Microsoft Word, Excel and PowerPoint
Available to meet Guests and assist with welcome/check-in which may include week-ends
Basic administrative knowledge such as business letters and telephone etiquette
Extremely well organized and detail oriented
Ability to read, write and speak English, with excellent grammar and communication skills (written and verbal)
Positive interaction with colleagues and guests
Excellent customer service skills are required
Self-motivated and ability to work with minimal supervision
Most work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems
Must be able to sit at a desk for up to 8 hours per day. Walking and standing are required the rest of the working day. Length of time of these tasks may vary from day to day and task to task
Must be able to exert well-paced ability to reach other departments of the hotel on a timely basis
Must be able to lift up to 15 lbs occasionally
Requires grasping, writing, standing, vending, repetitive motions, climbing, listening and hearing ability and visual acuity
Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates
Vision occurs continuously with the most common visual functions being those of near vision and depth perception
Requires manual dexterity to use and operate all necessary equipment
Must have finger dexterity to be able to operate office equipment including computers, fax machines, copiers, printers and calculators. Must be able to type 50 wpm.
Other

Being passionate about people and service
Strong communication skills are essential when interacting with guests and employees
Reading and writing abilities are used often when completing paperwork, logging issues/complaints/requests/ information updates, etc
Basic math skills are used frequently when handling cash or credit
Problem-solving, reasoning, motivating, and training abilities are often used
Have the ability to work a flexible schedule including nights, weekends and/or holidays
Compensation and Benefits

Salary: $18.00 - $20.00 per hour
Insurance: Medical, dental, vision insurance available for full-time employees and their families; Short-term and Long-term Disability Insurance; Supplemental Life Insurance; and Flexible Savings Account
Retirement: After 6 months of employment, employees are eligible to enroll for 401k with up to a 5% company match
Paid Time Off: Vacation Time - 80 hours on your first 3 years of service; Sick Time – 1 hour accrued per 30 hours worked
Paid Holidays: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas Day
Other benefits: Career Growth Opportunities/ Manager Training Program, Reduced Room Rates throughout the portfolio, Third Party Perks (Movie Tickets, Attractions, Other), Cell phone allowance, Access to our Talent team to help you reach your career goals.

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