Production Coordinator
SupportFinity™, Walnut Creek, CA, United States
Overview
We’re an experiential marketing agency that creates dynamic brand experiences that make an impact. These experiences can happen anywhere — onsite at an event, online, on a billboard, or across any other channel of a campaign. As a Women-owned and Employee-owned agency, we’re driven by curiosity, creativity, and a commitment to delivering bold, results-driven work.
The Role As a Production Coordinator, you’ll support the successful planning and execution of live events, hybrid programs, and integrated campaign engagements. You will help keep project teams organized, prepared, and positioned for success by proactively managing logistics, documentation, vendors, and schedules across every phase of a program.
Reporting to the VP of Production Support and partnering with Producers and cross-functional teams, you’ll help ensure no detail is overlooked. This is an excellent opportunity for someone early in their production career who is eager to deepen their expertise, take ownership of defined workstreams, and contribute to meaningful audience experiences.
Key Responsibilities
Support Producers in developing production plans, timelines, staffing plans, and project schedules
Coordinate and maintain key project documentation, including run of show, production schedules, call sheets, contact lists, and shipping manifests
Assist with budget tracking by organizing estimates, gathering vendor quotes, and updating cost spreadsheets
Research and coordinate vendors, venues, fabrication partners, and technical resources
Manage ordering, tracking, and shipping of event materials and supplies
Coordinate travel logistics for project teams and talent
Track timelines and task lists, providing status updates and flagging risks or missed milestones
Provide on-site production support, including registration, speaker coordination, backstage logistics, and real-time schedule updates
Assist with processing vendor invoices and maintaining budget actuals
Support post-event reconciliation, documentation, and project archiving
Coordinate meetings, maintain project management systems, and support cross-functional communication
What Success Looks Like
Projects stay organized, documented, and on track
Teams feel supported with accurate information and timely updates
On-site execution runs smoothly with clear communication and coordination
Budgets and vendor relationships are managed with attention to detail
You continue to grow in ownership, confidence, and production expertise
You'll Thrive If You...
Bring 1–2 years of experience in live events, experiential marketing, or production environments
Have a working knowledge of staging, audio visual, fabrication, logistics, and on-site coordination
Are exceptionally organized, detail-oriented, and proactive
Communicate clearly and work well across cross-functional teams
Stay calm and resourceful in fast-paced, dynamic environments
Enjoy managing logistics and bringing structure to complex projects
Are eager to grow your production expertise and take on increasing responsibility
Are willing and able to travel extensively
Compensation & Benefits For this role, we offer a base salary range of $68,000 - $78,000. Individual total compensation will vary based on factors such as qualifications, experience, skill level, competencies, and work location. The base pay range is a guideline, and actual offers may differ to account for internal equity and market conditions.
In addition to base pay, we provide a comprehensive package that includes medical, dental, and vision options, flexible spending accounts, a 401(k) with company match, company-paid life and disability insurance, and profit-sharing opportunities. Eligible employees may participate in discretionary ESOP allocations. We support work-life balance and wellbeing with generous paid time off, paid holidays, and a Family Leave Perks Program.
Inclusion We believe that diverse perspectives drive stronger outcomes. We’re committed to fostering an environment where everyone feels valued, respected, and empowered to contribute. We never discriminate based on race, religion, national origin, gender identity or expression, sexual orientation, age, marital status, veteran status, or disability status. All information will be kept confidential according to EEO guidelines.
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The Role As a Production Coordinator, you’ll support the successful planning and execution of live events, hybrid programs, and integrated campaign engagements. You will help keep project teams organized, prepared, and positioned for success by proactively managing logistics, documentation, vendors, and schedules across every phase of a program.
Reporting to the VP of Production Support and partnering with Producers and cross-functional teams, you’ll help ensure no detail is overlooked. This is an excellent opportunity for someone early in their production career who is eager to deepen their expertise, take ownership of defined workstreams, and contribute to meaningful audience experiences.
Key Responsibilities
Support Producers in developing production plans, timelines, staffing plans, and project schedules
Coordinate and maintain key project documentation, including run of show, production schedules, call sheets, contact lists, and shipping manifests
Assist with budget tracking by organizing estimates, gathering vendor quotes, and updating cost spreadsheets
Research and coordinate vendors, venues, fabrication partners, and technical resources
Manage ordering, tracking, and shipping of event materials and supplies
Coordinate travel logistics for project teams and talent
Track timelines and task lists, providing status updates and flagging risks or missed milestones
Provide on-site production support, including registration, speaker coordination, backstage logistics, and real-time schedule updates
Assist with processing vendor invoices and maintaining budget actuals
Support post-event reconciliation, documentation, and project archiving
Coordinate meetings, maintain project management systems, and support cross-functional communication
What Success Looks Like
Projects stay organized, documented, and on track
Teams feel supported with accurate information and timely updates
On-site execution runs smoothly with clear communication and coordination
Budgets and vendor relationships are managed with attention to detail
You continue to grow in ownership, confidence, and production expertise
You'll Thrive If You...
Bring 1–2 years of experience in live events, experiential marketing, or production environments
Have a working knowledge of staging, audio visual, fabrication, logistics, and on-site coordination
Are exceptionally organized, detail-oriented, and proactive
Communicate clearly and work well across cross-functional teams
Stay calm and resourceful in fast-paced, dynamic environments
Enjoy managing logistics and bringing structure to complex projects
Are eager to grow your production expertise and take on increasing responsibility
Are willing and able to travel extensively
Compensation & Benefits For this role, we offer a base salary range of $68,000 - $78,000. Individual total compensation will vary based on factors such as qualifications, experience, skill level, competencies, and work location. The base pay range is a guideline, and actual offers may differ to account for internal equity and market conditions.
In addition to base pay, we provide a comprehensive package that includes medical, dental, and vision options, flexible spending accounts, a 401(k) with company match, company-paid life and disability insurance, and profit-sharing opportunities. Eligible employees may participate in discretionary ESOP allocations. We support work-life balance and wellbeing with generous paid time off, paid holidays, and a Family Leave Perks Program.
Inclusion We believe that diverse perspectives drive stronger outcomes. We’re committed to fostering an environment where everyone feels valued, respected, and empowered to contribute. We never discriminate based on race, religion, national origin, gender identity or expression, sexual orientation, age, marital status, veteran status, or disability status. All information will be kept confidential according to EEO guidelines.
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