Legal Secretary or Senior Legal Secretary - Oahu
Hawaiian Electric Company, Honolulu, HI, United States
Legal Secretary or Senior Legal Secretary - Oahu
We recognize our competitive advantage -- our people. We believe in our people, who share our vision of meeting the needs of our employees, customers, and communities and who carry out the continued success of the company. Our employees are committed to the company's foundational values: integrity, excellence, teamwork, environmental stewardship, and community commitment. In turn, we invest in our employees, providing opportunities for challenge and advancement and offering a competitive compensation package. Posting End Date: This position will remain open until filled. Early applications are highly encouraged. The P NC LEGAL Department of the P LEGAL Division at Hawaiian Electric Company has 1 Management vacancy available. (Role: Non-Exempt) This posting seeks to fill a vacancy at either Legal Secretary or Senior Legal Secretary; whichever level is most suited to the qualifications of the selected candidate. Legal Secretary
Job Function: Provides legal secretarial, clerical and administrative support to Legal Directors, Managing Counsel, Senior Associate and Associate General Counsel, and Legal Assistants. Essential Functions: Ensures on-going, efficient operation of the department under the direction of the directors, managing counsel and other attorneys and legal assistants. Duties include, but are not limited to: maintains inventory and orders office supplies and equipment, coordinates the division's information technology requests (telephone and computer resources, employee and contractor onboarding, renewals and separations), processes travel arrangements and cost reimbursements, working with facilities and building management to address office needs, working with the Company's digital communications area to update department's intranet page, ensuring attorneys complete annual bar license renewals. Screens correspondence received by the department, phone calls, and visitors; schedules meetings and appointments, including staff meetings, one-on-one meetings with legal directors and direct reports, and applicant interviews. Maintains confidential files and department records. Monitors status of project schedules. Performs a wide variety of other secretarial and administrative duties. Provides work direction to temporary agency hires and summer help. Prepares, transmits, delivers and files various legal documents under the direction of an attorney, including contracts, briefs, and other documents, including confidential matters. Participates in Company emergency response activities, as assigned, including any activities to prepare for such emergency response. Basic Qualifications: Working knowledge of personal computers and related software applications such as email and calendars, word processing, spreadsheets, presentation graphics, databases, etc. Knowledge of general business and office practices. Working knowledge of general business practices. Knowledge Requirements: Ability to work with Microsoft Office programs (such as Word, Teams, Excel, SharePoint and Power Point). Ability to work with ERP systems and other computer systems and software, for budgeting, reporting, and billing. Excellent written, oral and interpersonal ability to effectively communicate with all levels of the organization, which may include dealing with sensitive or confidential matters. Ability to work independently and as part of a team. Excellent organizational skills to handle various projects/programs. Ability to handle confidential matters and materials discreetly and professionally. Attention to detail and ability to meet schedules and deadlines with thorough, organized, accurate and high-quality work product. Experience Requirements: Several (3-5 years) general office experience with 3 years at the legal secretarial level or 4 years at the legal secretarial and administrative assistant level. Paralegal training or experience desirable. Senior Legal Secretary
Job Function: Provides advanced legal secretarial, clerical and administrative support to Vice President, General Counsel, Legal Directors, Managing Counsel, Senior Associate and Associate General Counsel and Legal Assistants, with minimal oversight. Essential Functions: Types, transmits, delivers and files various legal documents, including contracts, briefs, and other documents, including confidential matters. Works with others to ensure on-going, efficient operations of the department with minimal oversight from supervisor. Duties include, but are not limited to: maintains inventory and orders office supplies and equipment, coordinates the division's information technology requests (telephone and computer resources, employee and contractor onboarding, renewals and separations), processes travel arrangements and cost reimbursements, working with facilities and building management to address office needs, working with the Company's digital communications area to update department's intranet page, ensuring attorneys complete annual bar license renewals. Screens phone calls, visitors and correspondence; schedules appointments. Maintains confidential files and department records. Monitors status of project schedules. Performs a wide variety of secretarial and administrative duties. Trains and mentors other legal secretaries or support staff. Provides work direction to temporary agency hires and summer help. Prepares and drafts correspondence and legal documents under the direction of an attorney. Participates in Company emergency response activities as assigned, including any activities to prepare for such emergency response. Basic Qualifications: Working knowledge of personal computers and related software applications such as email and calendars, word processing, spreadsheets, presentation graphics, databases, etc. Knowledge of general business and office practices. Skills Requirements: Ability to work with Microsoft Office Programs, such as Word, Teams, Excel, Power Point and Access. Ability to work with ERP systems and other computer systems and software, for budgeting, reporting and billing. Excellent written, oral and interpersonal ability to effectively communicate with all levels of the organization, which may include dealing with sensitive or confidential matters. Ability to work independently and as part of a team. Exhibits good judgment, creative problem-solving skills, strategic thinking and common sense and a high degree of professionalism in asserting self and following through on projects with minimal supervision. Excellent organizational and teamwork skills to ensure timely completion of tasks and work assignments, including ability to create project plan with clear goals, deadlines and effective use of resources. Ability to mentor and train other legal secretaries or support staff. Ability to handle confidential or sensitive information with tact, courtesy, and discretion. Attention to detail and ability to meet schedules and deadlines with thorough, organized, accurate and high-quality work products with minimal oversight from supervisor. Experience Requirements: Minimum 7 years of experience as a Legal Secretary. Paralegal training or experience is highly desirable. Role: Non-Exempt Number of Vacancies: 1 Location: Honolulu Oahu Hiring Range: The hiring range for the Legal Secretary [Req ID 10328] position is $60,000.00 to $75,000.00. The hiring range for the Senior Legal Secretary [Req ID 10328] position is $72,500 to $90,600. The person selected will be placed according to his/her skills and qualifications. About Hawaiian Electric Companies: Hawaiian Electric Companies provide electricity and services to 95 percent of the state's 1.4 million residents. The company is also one of the state's leading employers and a major contributor and supporter of community and educational programs. The demand for power that has fueled the growth of the Hawaiian Islands has been met by Hawaiian Electric Companies for well over a century. And as the next millennium unfolds, the company is committed to providing quality service and seeking clean local energy sources to power generations of Hawaii families and businesses to come. Visit us at http://hawaiianelectric.com. Interested individuals should apply online. The application must clearly indicate the demonstrated experience/knowledge/skills/abilities the candidate possesses which specifically qualifies him/her for the position. Applicant Certification: By submitting an application for the position, candidates: Authorize the Hawaiian Electric Companies to confirm all statements contained in the application and/or any materials submitted and made a part of the application as they relate to the position and to the extent permitted by law;
We recognize our competitive advantage -- our people. We believe in our people, who share our vision of meeting the needs of our employees, customers, and communities and who carry out the continued success of the company. Our employees are committed to the company's foundational values: integrity, excellence, teamwork, environmental stewardship, and community commitment. In turn, we invest in our employees, providing opportunities for challenge and advancement and offering a competitive compensation package. Posting End Date: This position will remain open until filled. Early applications are highly encouraged. The P NC LEGAL Department of the P LEGAL Division at Hawaiian Electric Company has 1 Management vacancy available. (Role: Non-Exempt) This posting seeks to fill a vacancy at either Legal Secretary or Senior Legal Secretary; whichever level is most suited to the qualifications of the selected candidate. Legal Secretary
Job Function: Provides legal secretarial, clerical and administrative support to Legal Directors, Managing Counsel, Senior Associate and Associate General Counsel, and Legal Assistants. Essential Functions: Ensures on-going, efficient operation of the department under the direction of the directors, managing counsel and other attorneys and legal assistants. Duties include, but are not limited to: maintains inventory and orders office supplies and equipment, coordinates the division's information technology requests (telephone and computer resources, employee and contractor onboarding, renewals and separations), processes travel arrangements and cost reimbursements, working with facilities and building management to address office needs, working with the Company's digital communications area to update department's intranet page, ensuring attorneys complete annual bar license renewals. Screens correspondence received by the department, phone calls, and visitors; schedules meetings and appointments, including staff meetings, one-on-one meetings with legal directors and direct reports, and applicant interviews. Maintains confidential files and department records. Monitors status of project schedules. Performs a wide variety of other secretarial and administrative duties. Provides work direction to temporary agency hires and summer help. Prepares, transmits, delivers and files various legal documents under the direction of an attorney, including contracts, briefs, and other documents, including confidential matters. Participates in Company emergency response activities, as assigned, including any activities to prepare for such emergency response. Basic Qualifications: Working knowledge of personal computers and related software applications such as email and calendars, word processing, spreadsheets, presentation graphics, databases, etc. Knowledge of general business and office practices. Working knowledge of general business practices. Knowledge Requirements: Ability to work with Microsoft Office programs (such as Word, Teams, Excel, SharePoint and Power Point). Ability to work with ERP systems and other computer systems and software, for budgeting, reporting, and billing. Excellent written, oral and interpersonal ability to effectively communicate with all levels of the organization, which may include dealing with sensitive or confidential matters. Ability to work independently and as part of a team. Excellent organizational skills to handle various projects/programs. Ability to handle confidential matters and materials discreetly and professionally. Attention to detail and ability to meet schedules and deadlines with thorough, organized, accurate and high-quality work product. Experience Requirements: Several (3-5 years) general office experience with 3 years at the legal secretarial level or 4 years at the legal secretarial and administrative assistant level. Paralegal training or experience desirable. Senior Legal Secretary
Job Function: Provides advanced legal secretarial, clerical and administrative support to Vice President, General Counsel, Legal Directors, Managing Counsel, Senior Associate and Associate General Counsel and Legal Assistants, with minimal oversight. Essential Functions: Types, transmits, delivers and files various legal documents, including contracts, briefs, and other documents, including confidential matters. Works with others to ensure on-going, efficient operations of the department with minimal oversight from supervisor. Duties include, but are not limited to: maintains inventory and orders office supplies and equipment, coordinates the division's information technology requests (telephone and computer resources, employee and contractor onboarding, renewals and separations), processes travel arrangements and cost reimbursements, working with facilities and building management to address office needs, working with the Company's digital communications area to update department's intranet page, ensuring attorneys complete annual bar license renewals. Screens phone calls, visitors and correspondence; schedules appointments. Maintains confidential files and department records. Monitors status of project schedules. Performs a wide variety of secretarial and administrative duties. Trains and mentors other legal secretaries or support staff. Provides work direction to temporary agency hires and summer help. Prepares and drafts correspondence and legal documents under the direction of an attorney. Participates in Company emergency response activities as assigned, including any activities to prepare for such emergency response. Basic Qualifications: Working knowledge of personal computers and related software applications such as email and calendars, word processing, spreadsheets, presentation graphics, databases, etc. Knowledge of general business and office practices. Skills Requirements: Ability to work with Microsoft Office Programs, such as Word, Teams, Excel, Power Point and Access. Ability to work with ERP systems and other computer systems and software, for budgeting, reporting and billing. Excellent written, oral and interpersonal ability to effectively communicate with all levels of the organization, which may include dealing with sensitive or confidential matters. Ability to work independently and as part of a team. Exhibits good judgment, creative problem-solving skills, strategic thinking and common sense and a high degree of professionalism in asserting self and following through on projects with minimal supervision. Excellent organizational and teamwork skills to ensure timely completion of tasks and work assignments, including ability to create project plan with clear goals, deadlines and effective use of resources. Ability to mentor and train other legal secretaries or support staff. Ability to handle confidential or sensitive information with tact, courtesy, and discretion. Attention to detail and ability to meet schedules and deadlines with thorough, organized, accurate and high-quality work products with minimal oversight from supervisor. Experience Requirements: Minimum 7 years of experience as a Legal Secretary. Paralegal training or experience is highly desirable. Role: Non-Exempt Number of Vacancies: 1 Location: Honolulu Oahu Hiring Range: The hiring range for the Legal Secretary [Req ID 10328] position is $60,000.00 to $75,000.00. The hiring range for the Senior Legal Secretary [Req ID 10328] position is $72,500 to $90,600. The person selected will be placed according to his/her skills and qualifications. About Hawaiian Electric Companies: Hawaiian Electric Companies provide electricity and services to 95 percent of the state's 1.4 million residents. The company is also one of the state's leading employers and a major contributor and supporter of community and educational programs. The demand for power that has fueled the growth of the Hawaiian Islands has been met by Hawaiian Electric Companies for well over a century. And as the next millennium unfolds, the company is committed to providing quality service and seeking clean local energy sources to power generations of Hawaii families and businesses to come. Visit us at http://hawaiianelectric.com. Interested individuals should apply online. The application must clearly indicate the demonstrated experience/knowledge/skills/abilities the candidate possesses which specifically qualifies him/her for the position. Applicant Certification: By submitting an application for the position, candidates: Authorize the Hawaiian Electric Companies to confirm all statements contained in the application and/or any materials submitted and made a part of the application as they relate to the position and to the extent permitted by law;